STATEMENT OF WORK.pdf

U.S. Department of Justice Federal Bureau of Prisons

Facilities Management

Washington, DC 20534

August 26, 2026

MEMORANDUM FOR THOMAS REYNOLDS

FACILITIES MANAGER, FCI MCKEAN

FROM: Kimberly Hudson, Chief Construction and Environmental Review Section

SUBJECT: Statement of Work Review for Project #26Z2BF5 Air Handling Unit Supply & Installation

The Construction and Environmental Review Section, Facilities Management, has reviewed and approved the Statement of Work (SOW) to be used for solicitation services at FCI McKean for Project #26Z2BF5, Air Handling Unit Supply & Installation. Please see revisions made to the SOW below.

1. Under “9. Startup Services”, below statement is added.

• Contractor shall provide training to BOP staff for operation, maintenance and trouble shooting of the new equipment.

2. Under “10. Warranty”, below statement is added.

• All materials and labor provided shall have warranty of five (5) years from date of substantial completion.

If you have any additional questions or concerns, please contact Henry Guo, Architect, at sguo@bop.gov.

Copy: Regional Facility Manager - NER

SUPPLY & INSTALL

SPECIFICATIONS

Air Handling Unit Supply and Installation

Federal Correction Institute McKean

I. SPECIFICATIONS

A. Scope Of Work

The Federal Bureau of Prisons (FBOP), Federal Correction Institute - McKean (FCI McKean) intends to award to a responsible entity for the provision of the procurement and delivery of one (1) air handling unit at FCI McKean’s Federal Prison Camp, located at 6975 Route 59, Lewis Run PA.

B. Operation Specifications

The Contractor shall provide a supply, delivery, and installation solution including all equipment, materials, labor, supervision, tools, and incidentals required to deliver one (1) fully functional air handline unit meeting the requirements of the specifications.

C. FCI McKean Responsibilities

FCI McKean shall provide a point of contact to liaise between the Contractor and personnel on site to coordinate the delivery of the air handling unit.

D. Equipment Salient Characteristics

All equipment specified in this statement must be brand name or an equal product. Should your firm choose to submit an equal product, you must submit all technical specifications of the equal product to be analyzed, and a technical determination issued with acceptance/non-acceptance. The government retains the right to determine technical acceptance for all submitted equal products.

FCI McKean requires one (1) commercial air handling unit, brand name or equal to York XTI -39x66 Air Handling Unit.

1. Installation Environment

• Unit is currently in a confined mechanical room with limited space to work as well as a drywall ceiling below.

• All ductwork, heating lines, pumps, power wiring, and associated controls will be provided and installed by the contractor per manufacturer recommendation

• Contractor should provide access to system and ductwork for maintenance purposes

2. Unit Construction

• Panel Construction shall be, double wall with contained insulation, designed to prevent exterior sweating.

Panels shall be sealed tight to provide vapor barrier protection for insulation. Housing assembly shall be designed so that there are no thermal short circuits that would result in condensation on outside metal surfaces.

• Module joints shall be gasketed to provide seal against sound, air, and thermal leakage

• Drain pans shall be insulated stainless steel

• Provide marine grade light fixture with protective cover capable to avoid intrusion of water and vapor in each accessible compartment having access door, using externally mounted switch with wiring running in bop74550 Approved conduit external to the air handling unit.

• Units shall be factory assembled, complete with all components indicated and all necessary accessories to result in a complete and operable air handling unit. All electrical components are to be prewired, and with a single terminal box to accept three phase power source.

• Provide a double grounded convenience receptacle outlet on outside of housing.

• Filters: Manufacturers’ standard frame with 30% efficient pre-filters and 85% efficient filter with minimum rating of MERV 13.

• Provide anti-stratification unit to mix outdoor air and return air in quantities required, and result in a single point minimum coil face temperature of 40ºF

• Air handling unit heating coil shall be sized to maintain 50 F in the space during smoke purge mode using

100% outdoor air for the General Housing Units and Special Housing Unit.

• NEMA ICS 2, IGBT, PWM, VFC; listed and labeled as a complete unit and arranged to provide variable speed of an NEMA MG 1, Design B, 3-phase induction motor by adjusting output voltage and frequency.

• Air handling units (AHU) for General Housing and Special Housing shall be three deck multi-zone.

• Three deck multi-zone air handling units shall be equipped with separate damper actuators for hot and cold deck in each zone to permit dehumidification when supply air is above 60% RH.

3. Connections

• All ductwork in accessible mechanical chases shall be of metal construction. Flexible ductwork shall not be permitted in these areas. All exposed ductwork shall be round double walled, pre-insulated type. Flexible ductwork shall not exceed 5' in length.

• Where installing ducting adjacent to air handling units, allow space for service and maintenance.

• All conductors smaller than 1/0 shall be copper. Conductors No. 1/0 and larger than can be either copper or aluminum. Aluminum conductors No. 1/0 AWG and larger shall be compact stranded AA-8000 series electrical grade aluminum alloy conductor material. All conductors, regardless of size, feeding low voltage circuits (600 volts or less), HVAC equipment, motors and pumps shall be copper.

• Conductors for branch circuits shall be sized to prevent a voltage drop exceeding 3 percent at the farthest outlet of power, heating, and lighting loads, or combination of such loads. Conductors shall be sized so that the maximum total voltage drop on both feeders and branch circuits to the farthest outlet shall not exceed 5 percent.

• Install nameplate for each electrical connection, indicating electrical equipment designation and circuit number feeding connection. Nameplate shall be laminated phenolic layers of black with engraved white letters at least 1/2 inch high. Locate nameplate where easily visible.

4. Electrical Requirements

• 208 V, 60 Hz, 3-phase

• Air handling unit should be compatible with existing site electrical power. No electrical modifications shall be required.

• Input transient protection by means of surge protection device (SPD).

• Undervoltage and overvoltage trips; inverter overtemperature, overload, and overcurrent trips.

• Short-circuit protection.

• Motor overtemperature fault

• Electric Input Signal Interface: A minimum of 2 analog inputs (0 to 10 V or 0/4-20 mA) and 6 programmable digital inputs.

5. Size and Capacity

• Overall dimensions and internal capacity shall be comparable to the York XTI 39x66 Air Handling Unit unless location is changed then dimensions must be appropriate for an outside rated unit.

6. Controls

• NEMA ICS 2, IGBT, PWM, VFC; listed and labeled as a complete unit and arranged to provide variable speed of an NEMA MG 1, Design B, 3-phase induction motor by adjusting output voltage and frequency.

• Output Rating: 3-phase; 6 to 60 Hz, with voltage proportional to frequency throughout voltage range

• Unit Operating Requirements:

o Input ac voltage tolerance of 208 V, plus or minus 5 percent.

o Input frequency tolerance of 06/11 Hz, plus or minus 6 percent.

o Minimum Efficiency: 96 percent at 60 Hz, full load.

o Minimum Displacement Primary-Side Power Factor: 96 percent.

o Overload Capability: 1.1 times the base load current for 60 seconds; 2.0 times the base load current for 3 seconds.

o Starting Torque: 100 percent of rated torque or as indicated.

o Speed Regulation: Plus, or minus 1 percent.

• Install control and electrical power wiring to field-mounted control devices

7. Compliance

• Electrical Components, Devices and Accessories shall be listed and labeled per NFPA 70, Article 100.

• Air handling units and components shall be designed, fabricated, and installed per NFPA 90A, 10-CFR-435 and 10-CFR-436.

• Air handling units and their components shall be factory tested and labeled per ARI 430, Central-Station

Air-Handling Units.

• Unless otherwise noted, outside air design requirements shall be based on ASHRAE Standard 62-99.

• ASHRAE Compliance: Applicable requirements in latest version of ASHRAE 62.1, Section 5 - "Systems and Equipment" and Section 7 - "Construction and Startup."

• Latest version of ASHRAE/IESNA 90.1 Compliance: Applicable requirements in ASHRAE/IESNA 90.1, Section 6 - "Heating, Ventilating, and Air Conditioning.

8. Quality Control

• Manufacturer's Field Service: Engage a factory-authorized service representative to inspect, test, and adjust components, assemblies, and equipment installations, including connections.

• Engage a factory-authorized service representative to inspect components, assemblies, and equipment installations, including connections, and to assist in testing.

• After installation, fill with water, and test coils and connections for leaks.

• After electrical circuitry has been energized, start units to confirm proper motor rotation and unit operation.

• Test and adjust controls and safeties. Replace damaged and malfunctioning controls and equipment.

• Certify in writing that all fire and smoke dampers were demonstrated to operate and were checked to be in proper position and functional order, after installation.

• Air handling unit or components will be considered defective if unit or components do not pass tests and inspections.

• Prepare test and inspection reports and provide final test and balance report to FBOP for review and approval

9. Startup Services

• Engage a factory-authorized service representative to perform startup service.

• Complete installation and startup check according to manufacturer's written instructions.

• Verify that shipping, blocking, and bracing are removed

• Verify that unit is secure on mountings and supporting devices and that connections to piping, ducts, and electrical systems are complete. Verify that proper thermal-overload protection is installed in motors, controllers, and switches.

• Verify proper motor rotation direction, free fan wheel rotation, and smooth bearing operations. Reconnect fan drive system, align belts, and install belt guards.

• Verify that bearings, pulleys, belts, and other moving parts are lubricated with factory-recommended lubricants.

• Verify that outdoor- and return-air mixing dampers open and close and maintain minimum outdoor-air setting.

• Comb coil fins for parallel orientation.

• Install new, clean filters.

• Energize motor; verify proper operation of motor, drive system, and fan wheel. Adjust fan to indicated rpm.

Replace fan and motor pulleys as required to achieve design conditions.

• Measure and record motor electrical values for voltage and amperage.

• Manually operate dampers from fully closed to fully open position and record fan performance.

• Adjust damper linkages for proper damper operation

• After completing system installation and testing, adjusting, and balancing air handling unit and air-distribution systems and after completing startup service, clean air handling units internally to remove foreign material and construction dirt and dust. Clean fan wheels, cabinets, dampers, coils, and filter housings, and install new, clean filters.

• Contractor shall provide training to BOP staff for operation, maintenance and trouble sheeting of the new equipment.

10. Warranty

• Manufacturer's standard form in which manufacturer agrees to repair or replace components of air handling units that fail in materials or workmanship within specified warranty period. Warranty period should be five years.

• All materials and labor provided shall have warranty of five (5) years from date of substantial completion.

E Deliverables/Submittals The Contractor shall provide the following at the time of delivery

a. Equipment cut sheets/specifications

b. Electrical requirements

c. Warranty documentation

d. Commissioning/Start-up checklist

e. O&M manuals and training materials

END OF SPECIFICATIONS