15B20826Q00000004 Delivery Schedule.pdf
PDF 121 KB Posted
- Attached to
- Q2 FY26 Dairy- FCI Loretto Federal contract opportunity
- Solicitation number
- 15B20826Q00000004
About this file
This document is a Request for Quote (RFQ) for dairy deliveries to FCI Loretto for Q2 FY26, with RFQ number 15B20826Q00000004. The requirement involves splitting the total dairy quantity into 13 weekly shipments, beginning January 5, 2026, and concluding no later than March 31, 2026. Deliveries must be made between 7:00 am and 1:00 pm EST, with strict temperature and handling requirements: non-frozen perishables must be between 34-41 degrees F, frozen foods at 0 degrees F or below, and canned goods above 34 degrees F. Additional specifications include palletized deliveries, Kosher symbol requirements for religious diet items, and a conditional three-day receipt period for inspection and testing. The facility reserves the right to adjust quantities based on institutional needs, with quantity changes communicated at least one week prior to delivery.
The document emphasizes rigorous inspection protocols, with items subject to close examination and potential rejection if they fail to meet specifications. Vendors must pre-arrange delivery schedules and contact the Food Service Warehouse at 814-471-1433/1462 prior to delivery. Non-compliance with delivery schedules or product specifications can negatively impact the contractor's past performance record, potentially affecting future government contract opportunities. Any non-conforming products must be picked up by the vendor within two weeks at their expense, or the warehouse will dispose of the items.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 15B20826Q00000004 DAIRY QUOTE SHEET Q2FY26 LOR.xlsx | XLSX spreadsheet | |
| 15B20826Q00000004 Cover Letter.pdf | ||
| 15B20826Q00000004 Combined Synopsis Solicitation.pdf |
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Text version
FCI LORETTO DELIVERY SCHEDULE –
Requirement: Q2 FY26 Dairy
RFQ# 15B20826Q00000004
Split total quantity into 13 shipments to be delivered each week, beginning January 5, 2026, and ending with the last delivery no later than, Tuesday, March 31, 2026. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. You can contact the Food Service Warehouse at 814-471-1433/1462 with any questions.
Deliveries must be made between the hours of 7:00 am and 1:00 pm EST. Federal holiday deliveries will not be accepted. Delivery schedules must be pre-arranged with the receiving warehouse.
Upon Award, the Food Service Warehouse must be contacted prior to delivery for approval or adjustments in delivery schedule. Delivery schedules will be strictly enforced. Failure to deliver within the established time frame will be considered as nonconformance to the terms of the contract.
• All items will be closely inspected.
• All deliveries must be palletized.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees
F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below. Any product that indicates prior thawing will be refused.
• All certified religious diet items must be marked with the Kosher Symbol on individual packages, or the item will be refused.
• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
• Some items may require thawing and cooking to determine specifications compliance.
• Items that fail to meet specifications will be refused.
• If the product is not accepted, in accordance with FAR 52.212-4(b), “The
Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price.”
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance notification.
• If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
Items must meet specifications as indicated on the solicitation and award.
All items will be closely inspected prior to acceptance.
See FAR 52.212-4(b) Inspection and Acceptance.
Contractor failure to meet delivery schedules without an excusable delay and/or failure to https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4 conform to contract specifications will negatively affect the contractor's history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
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