15B11826Q00000010 PRE SOL BREAD DAIRY 1st QTR FY 27.pdf
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- Solicitation number
- 15B11826Q00000010
About this file
This is a pre-solicitation notice issued by the Federal Bureau of Prisons for a food service contract.
The United States Penitentiary Big Sandy in Inez, Kentucky is soliciting for Subsistence (Bread, Dairy, Egg) supplies under contract number 15B11826Q00000010, with a primary NAICS code of 311511. The solicitation period runs from August 28, 2026 to September 11, 2026 at 4:00 p.m. EST, with an anticipated award date of September 14-18, 2026. This is a 100% small business set-aside. Deliveries will occur at United States Penitentiary Big Sandy, 1197 Airport Road, Inez, KY 41224. The Government reserves the right to make single or multiple awards based on best value and will award to the responsible quoter(s) whose quote is most advantageous to the Government. Awards will be issued via Purchase Card or Purchase Order SF-1449. All solicitation information, amendments, and awards will be distributed through SAM.gov. Questions must be submitted electronically to JMUSIC@bop.gov. The evaluation criteria are Price, Technical Acceptability, and Past Performance. The cover letter emphasizes contractor responsibility for proactive notification of delivery delays as required by FAR 52.212-4(f), stating that the Government should not need to request shipment status updates.
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U.S. Department of Justice
Federal Bureau of Prisons
United States Penitentiary, Big Sandy
1197 AIRPORT ROAD INEZ, KY 41224
August 26, 2026
COVER LETTER
FROM: J. Music, Supervisory Contract Specialist
SUBJECT: Pre-Solicitation 1st Quarter FY 27 Food Service (BREAD & DAIRY) Food Service
The Federal Bureau of Prisons, United States Penitentiary Big Sandy located in Inez, Kentucky, is issuing this pre-solicitation notice for the requirements of:15B11826Q00000010 SUBSISTENCE (BREAD, DAIRY, EGG).
Solicitation Date: August 28, 2026 to September 11, 2026 at 4:00 p.m. site local time (EST) Anticipated Award Date: September 14 through September 18, 2026 Government Point of Entry: https://sam.gov/ Set-Aside: 100% Small Business Primary NAICS: 311511 Delivery location: United States Penitentiary Big Sandy, 1197 Airport Road, Inez, KY 41224 Best Value Determination: Evaluation of Price, Technically Acceptable, and Past Performance Site Point of Contact email: JMUSIC@bop.gov
Deliveries will begin when the Contracting Officer issues a signed Award Document to the Vendor. The Government reserves the right to make single or multiple awards based on Best Value. The Government will award to the responsible quoter(s) whose quote, conforming to the solicitation, is most advantageous to the Government based on Best Value. Awards will be issued with a Purchase Card or through a Purchase Order, SF-1449.
All future information about this solicitation, including solicitation amendments and awards, will be distributed through the Government Point of Entry above. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. Refer to the posted solicitation for due date regarding receipt of quotes (page #1, block #8). Offers must be sent electronically to the above mentioned contact on or before the due date specified within the solicitation. The only format in which questions will be answered is by e-mail (no phone calls please). Faith Based and Community Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible.
Short delays happen, that's why Federal Acquisition Clause 52.212-4 is incorporated into every award.
52.212-4(f) defines acceptable delays, but more importantly in our case, it states that the Contractor is responsible for notification of delays and follow up on those delays. We shouldn't have to reach out and ask where a shipment is, the vendor should be notifying us "setting forth the full particulars in connection therewith."
Every Pre-solicitation, and Solicitation that we post has a letter that explicitly lists our evaluating factors as Price, Technically Acceptable, and Past Performance.
https://sam.gov/
File details come from the government source that posted it. Updated .