15B11826Q00000009 PRE SOL GENERAL ITEMS 1st QTR FY 27.pdf
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- Attached to
- 15B11826Q00000009 SUBSISTENCE (GENERAL ITEMS) Federal contract opportunity
- Solicitation number
- 15B11826Q00000009
About this file
This is a pre-solicitation notice issued by the Federal Bureau of Prisons for food service general items at United States Penitentiary Big Sandy in Inez, Kentucky. The requirement is identified as 15B11826Q00000009 SUBSISTENCE (GENERAL ITEMS) under NAICS code 311999. The solicitation period runs from August 28, 2026 through September 11, 2026 at 4:00 p.m. EST, with an anticipated award date between September 11 and September 18, 2026. The set-aside is 100% for small businesses. Awards will be issued via Purchase Card or Purchase Order (SF-1449) once the Contracting Officer issues a signed Award Document.
Evaluation will be based on best value determination using three criteria: price, technical acceptability, and past performance. The Government reserves the right to make single or multiple awards. All prospective vendors must submit offers electronically to JMUSIC@bop.gov and monitor https://sam.gov/ for solicitation updates, amendments, and awards. The notice emphasizes that contractors are responsible for proactively notifying the Government of any delivery delays in accordance with Federal Acquisition Clause 52.212-4, rather than waiting for the Government to inquire about shipment status. Questions will be answered only via email.
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Text version
U.S. Department of Justice
Federal Bureau of Prisons
United States Penitentiary, Big Sandy
1197 AIRPORT ROAD INEZ, KY 41224
August 26, 2026
COVER LETTER
FROM: J. Music, Supervisory Contract Specialist
SUBJECT: Pre-Solicitation 1st Quarter FY 27 Food Service (GENERAL ITEMS) Food Service
The Federal Bureau of Prisons, United States Penitentiary Big Sandy located in Inez, Kentucky, is issuing this pre-solicitation notice for the requirements of: 15B11826Q00000009 SUBSISTENCE (GENERAL ITEMS).
Solicitation Date: August 28, 2026 to September 11 2026, at 4:00 p.m. site local time (EST) Anticipated Award Date: September 11 through September 18, 2026 Government Point of Entry: https://sam.gov/ Set-Aside: 100% Small Business Primary NAICS: 311999 Delivery location: United States Penitentiary Big Sandy, 1197 Airport Road, Inez, KY 41224 Best Value Determination: Evaluation of Price, Technically Acceptable, and Past Performance Site Point of Contact email: JMUSIC@bop.gov
Deliveries will begin when the Contracting Officer issues a signed Award Document to the Vendor. The Government reserves the right to make single or multiple awards based on Best Value. The Government will award to the responsible quoter(s) whose quote, conforming to the solicitation, is most advantageous to the Government based on Best Value. Awards will be issued with a Purchase Card or through a Purchase Order, SF-1449.
All future information about this solicitation, including solicitation amendments and awards, will be distributed through the Government Point of Entry above. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. Refer to the posted solicitation for due date regarding receipt of quotes (page #1, block #8). Offers must be sent electronically to the above mentioned contact on or before the due date specified within the solicitation. The only format in which questions will be answered is by e-mail (no phone calls please). Faith Based and Community Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible.
Short delays happen, that's why Federal Acquisition Clause 52.212-4 is incorporated into every award.
52.212-4(f) defines acceptable delays, but more importantly in our case, it states that the Contractor is responsible for notification of delays and follow up on those delays. We shouldn't have to reach out and ask where a shipment is, the vendor should be notifying us "setting forth the full particulars in connection therewith."
Every Pre-solicitation, and Solicitation that we post has a letter that explicitly lists our evaluating factors as Price, Technically Acceptable, and Past Performance.
https://sam.gov/
File details come from the government source that posted it. Updated .