15B11826Q00000008 PRE SOL Cover letter BREAD DAIRY 4th QTR FY 26.pdf
PDF 404 KB Posted
- Solicitation number
- 15B11826Q00000008
About this file
This is a Pre-Solicitation Notice issued by the Federal Bureau of Prisons for a food service subsistence contract.
The United States Penitentiary Big Sandy in Inez, Kentucky is seeking vendors to supply bread, dairy, and egg products for the fourth quarter of Fiscal Year 2026 under requirement 15B11826Q00000008. The solicitation will be open from May 22, 2026 to June 5, 2026 at 4:00 p.m. EST, with an anticipated award date between June 8 and June 12, 2026. This is a 100% small business set-aside contract with a primary NAICS code of 311511. Delivery will occur at United States Penitentiary Big Sandy, 1197 Airport Road, Inez, Kentucky 41224, and will begin upon issuance of a signed Award Document. All solicitation documents and amendments will be posted on SAM.gov, the Government Point of Entry. Awards will be issued via Purchase Card or SF-1449 Purchase Order and may be made to one or multiple vendors based on best value determination. Evaluation criteria include Price, Technical Acceptability, and Past Performance. Interested parties must submit electronic offers to JMUSIC@bop.gov by the due date specified in the solicitation. The notice emphasizes that vendors are responsible for proactively notifying the government of any delivery delays and providing full particulars regarding such delays per Federal Acquisition Clause 52.212-4(f).
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
U.S. Department of Justice
Federal Bureau of Prisons
United States Penitentiary, Big Sandy
1197 AIRPORT ROAD INEZ, KY 41224
May 19, 2026
COVER LETTER
FROM: J. Music, Supervisory Contract Specialist
SUBJECT: Pre-Solicitation SUBSISTENCE (BREAD,DAIRY,EGG) Food Service
The Federal Bureau of Prisons, United States Penitentiary Big Sandy located in Inez, Kentucky, is issuing this pre-solicitation notice for the requirements of:15B11826Q00000008 4TH QTR FY 26 SUBSISTENCE
(BREAD,DAIRY,EGG)
Solicitation Date: May 22, 2026 to June 5, 2026 at 4:00 p.m. site local time (EST) Anticipated Award Date: June 8 through June 12, 2026 Government Point of Entry: https://sam.gov/ Set-Aside: 100% Small Business Primary NAICS: 311511 Delivery location: United States Penitentiary Big Sandy, 1197 Airport Road, Inez, KY 41224 Best Value Determination: Evaluation of Price, Technically Acceptable, and Past Performance Site Point of Contact email: JMUSIC@bop.gov
Deliveries will begin when the Contracting Officer issues a signed Award Document to the Vendor. The Government reserves the right to make single or multiple awards based on Best Value. The Government will award to the responsible quoter(s) whose quote, conforming to the solicitation, is most advantageous to the Government based on Best Value. Awards will be issued with a Purchase Card or through a Purchase Order, SF-1449.
All future information about this solicitation, including solicitation amendments and awards, will be distributed through the Government Point of Entry above. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. Refer to the posted solicitation for due date regarding receipt of quotes (page #1, block #8). Offers must be sent electronically to the above mentioned contact on or before the due date specified within the solicitation. The only format in which questions will be answered is by e-mail (no phone calls please). Faith Based and Community Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible.
Short delays happen, that's why Federal Acquisition Clause 52.212-4 is incorporated into every award.
52.212-4(f) defines acceptable delays, but more importantly in our case, it states that the Contractor is responsible for notification of delays and follow up on those delays. We shouldn't have to reach out and ask where a shipment is, the vendor should be notifying us "setting forth the full particulars in connection therewith."
Every Pre-solicitation, and Solicitation that we post has a letter that explicitly lists our evaluating factors as Price, Technically Acceptable, and Past Performance.
https://sam.gov/
File details come from the government source that posted it. Updated .