15B11826Q00000007 PRE SOL Cover letter GENERAL ITEMS 4th QTR FY 26.pdf
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- Solicitation number
- 15B11826Q00000007
About this file
This is a presolicitation notice for a food service supply contract issued by the Federal Bureau of Prisons at United States Penitentiary Big Sandy in Inez, Kentucky. The requirement is for 4th Quarter FY 26 subsistence general items (RFQ 15B11826Q00000007) with a primary NAICS code of 311999. The solicitation window opens May 22, 2026 and closes June 5, 2026 at 4:00 p.m. EST, with an anticipated award date between June 8 and June 12, 2026. Quotes must be submitted electronically to JMUSIC@bop.gov and will be evaluated based on price, technical acceptability, and past performance using a best value determination approach. The Government reserves the right to make single or multiple awards and will issue agreements via Purchase Card or SF-1449 Purchase Order.
This is a 100% small business set-aside contract with delivery to United States Penitentiary Big Sandy at 1197 Airport Road, Inez, KY 41224. All solicitation information and amendments will be posted on sam.gov, and interested parties are responsible for monitoring that site for updates. The cover letter emphasizes that contractors must proactively notify the Government of delivery delays in accordance with Federal Acquisition Clause 52.212-4 rather than waiting for the Government to inquire about shipment status. Faith-based and community-based organizations are eligible to submit quotes.
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U.S. Department of Justice
Federal Bureau of Prisons
United States Penitentiary, Big Sandy
1197 AIRPORT ROAD INEZ, KY 41224
May 19, 2026
COVER LETTER
FROM: J. Music, Supervisory Contract Specialist
SUBJECT: Pre-Solicitation 4th Quarter FY 26 Food Service
The Federal Bureau of Prisons, United States Penitentiary Big Sandy located in Inez, Kentucky, is issuing this pre-solicitation notice for the requirements of: 15B11826Q00000007 4TH QTR FY 26 SUBSISTENCE (GENERAL
ITEMS).
Solicitation Date: May 22, 2026 to June 5, 2026, at 4:00 p.m. site local time (EST) Anticipated Award Date: June 8 through June 12, 2026 Government Point of Entry: https://sam.gov/ Set-Aside: 100% Small Business Primary NAICS: 311999 Delivery location: United States Penitentiary Big Sandy, 1197 Airport Road, Inez, KY 41224 Best Value Determination: Evaluation of Price, Technically Acceptable, and Past Performance Site Point of Contact email: JMUSIC@bop.gov
Deliveries will begin when the Contracting Officer issues a signed Award Document to the Vendor. The Government reserves the right to make single or multiple awards based on Best Value. The Government will award to the responsible quoter(s) whose quote, conforming to the solicitation, is most advantageous to the Government based on Best Value. Awards will be issued with a Purchase Card or through a Purchase Order, SF-1449.
All future information about this solicitation, including solicitation amendments and awards, will be distributed through the Government Point of Entry above. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. Refer to the posted solicitation for due date regarding receipt of quotes (page #1, block #8). Offers must be sent electronically to the above mentioned contact on or before the due date specified within the solicitation. The only format in which questions will be answered is by e-mail (no phone calls please). Faith Based and Community Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible.
Short delays happen, that's why Federal Acquisition Clause 52.212-4 is incorporated into every award.
52.212-4(f) defines acceptable delays, but more importantly in our case, it states that the Contractor is responsible for notification of delays and follow up on those delays. We shouldn't have to reach out and ask where a shipment is, the vendor should be notifying us "setting forth the full particulars in connection therewith."
Every Pre-solicitation, and Solicitation that we post has a letter that explicitly lists our evaluating factors as Price, Technically Acceptable, and Past Performance.
https://sam.gov/
File details come from the government source that posted it. Updated .