Award Decision Memo-Bread Subsistence FY26 3RD QTR BSY.docx
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- Solicitation number
- 15B11826Q000000004
About this file
This is an Award Decision and Determination of Responsibility Memorandum for a bread subsistence procurement by the Federal Bureau of Prisons at USP Big Sandy. The memorandum documents the award of a Request for Quote (RFQ #15B11825Q000000004) issued on March 1, 2026, by Contract Specialist Jacob Flanigan. The procurement was evaluated based on two primary factors: price (fair and reasonable pricing) and past performance (prior experience and similar performances). All vendors were verified as small businesses under NAICS 311812 (Commercial Bakeries) with a size standard of 1,000 employees, and all demonstrated good past performance with no recent terminations for cause.
East Baking was awarded all three line items based on lowest price and best value determination. The awarded items include 2,890 packages of enriched finger rolls (hot dog bread), 4,331 packages of enriched sandwich rolls (hamburger bread), and 12,240 packages of white whole wheat bread, all at a unit price of $2.26 per package. The contract specialist made an affirmative determination of responsibility for the awarded vendor in accordance with FAR 9.103, confirming the vendor's eligibility and capability to perform the contract. The award determination was completed and documented on March 20, 2026.
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U.S. Department of Justice Federal Bureau of Prisons USP Big Sandy 1197 Airport Road Inez, KY 41224
March 20, 2026
MEMORANDUM FOR PROCUREMENT FILE
LOCATION: USP BIG SANDY
SUBJECT: Award Decision/Determination of Responsibility Memo Fiscal Year 26, Quarter 3 Bread Subsistence Requirement
| RFQ#: | 15B11825Q000000004 |
| BPQ#: | VARIOUS/SEE FILE |
| Purchase Order#: | VARIOUS/SEE FILE |
Request for Contract Action BPQ was received by USP BIG SANDY by contract staff on 03/01/2026. This was accepted by Contract Specialist, Jacob Flanigan, on 03/01/2026.
As stated in the Request for Quote, “Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below:
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor;”
· ALL VENDORS were verified to be a small business in accordance with NAICS 311812 - Commercial Bakeries small business size of 1000 employees.
ALL VENDORS also has a good past performance with no recent Termination for Causes. See file for www.SAM.gov responsibilities and determinations.
With the final pricing of all contractors, the below abstract represents the best value considering price, see abstract below.
| No. |
| Item Description |
| Qty |
| Unit |
| LOWEST PRICE |
| LOWEST VENDOR |
| 1 |
| Bread, Roll, Enriched, Finger (Hot Dog) |
| 2890 |
| PG |
| 2.2600 |
| East Baking |
| 2 |
| Bread, Roll, Enriched, Sandwich (Hamburger) |
| 4331 |
| PG |
| 2.2600 |
| East Baking |
| 3 |
| Bread, White, Whole Wheat |
| 12240 |
| PG |
| 2.2600 |
| East Baking |
Therefore, each vendor is the best value, per line item, and will win the award above.
Per FAR 9.103, (a) Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.
(b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. I believe each vendor is responsible.
This memo will serve as a determination of responsibility.
All information within this memo is complete and to the best of my knowledge.
Jacob Flanigan Contract Specialist USP Big Sandy Federal Bureau of Prisons image1.png
File details come from the government source that posted it. Updated .