15B11825Q00000007 PRE SOL BREAD EGG 4TH QTR FY 25.pdf
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- Attached to
- 15B11825Q00000007 4TH QTR FY 25 SUBSISTENCE (BREAD & EGG) Federal contract opportunity
- Solicitation number
- 15B11825Q00000007
About this file
This document is a pre-solicitation notice from the Federal Bureau of Prisons for a food service contract at United States Penitentiary Big Sandy in Inez, Kentucky. The solicitation seeks a small business vendor to provide bread and egg subsistence for the fourth quarter of fiscal year 2025, with a solicitation period from June 2 to June 13, 2025, and an anticipated award date between June 16-20, 2025. The contract will be awarded using a best value determination based on price, technical acceptability, and past performance, with delivery to the penitentiary located at 1197 Airport Road, Inez, KY 41224.
The pre-solicitation emphasizes the critical nature of timely food deliveries, noting that delays can potentially lead to serious security issues in a prison setting. All solicitation information and future updates will be distributed through SAM.gov, and offers must be submitted electronically. The procurement is set aside for 100% small business participation, with the primary NAICS code 311812, and awards will be issued via purchase card or purchase order (SF-1449). Potential vendors are advised that they are responsible for proactively notifying the government of any shipping delays, as outlined in the Federal Acquisition Clause 52.212-4.
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Text version
U.S. Department of Justice
Federal Bureau of Prisons
United States Penitentiary, Big Sandy
1197 AIRPORT ROAD
INEZ, KY 41224
May 27, 2025
COVER LETTER
FROM: J. Music, Supervisory Contract Specialist
SUBJECT: Pre-Solicitation SUBSISTENCE (BREAD & EGG) Food Service
The Federal Bureau of Prisons, United States Penitentiary Big Sandy located in Inez, Kentucky, is issuing this pre-solicitation notice for the requirements of: 15B11825Q00000007 SUBSISTENCE (BREAD & EGG)
Solicitation Date: June 2, 2025, to June 13, 2025 at 4:00 p.m. site local time Anticipated Award Date: June 16, through June 20, 2025 Government Point of Entry: https://sam.gov/ Set-Aside: 100% Small Business Primary NAICS: 311812 Delivery location: United States Penitentiary Big Sandy, 1197 Airport Road, Inez, KY 41224 Best Value Determination: Evaluation of Price, Technically Acceptable, and Past Performance Site Point of Contact email: BSY-Contracting-S@bop.gov
Deliveries will begin when the Contracting Officer issues a signed Award Document to the Vendor. The Government reserves the right to make single or multiple awards based on Best Value. The Government will award to the responsible quoter(s) whose quote, conforming to the solicitation, is most advantageous to the Government based on Best Value. Awards will be issued with a Purchase Card or through a Purchase Order, SF-1449.
All future information about this solicitation, including solicitation amendments and awards, will be distributed through the Government Point of Entry above. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. Refer to the posted solicitation for due date regarding receipt of quotes (page #1, block #8). Offers must be sent electronically to the above mentioned contact on or before the due date specified within the solicitation. The only format in which questions will be answered is by e-mail (no phone calls please). Faith Based and Community Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible.
While we acknowledge COVID-19 is affecting us all and how we conduct business, it must be pointed out the serious nature of delays in our receiving food shipments. Simply put, a lack of food can lead to riots in the prison setting.
Short delays happen, that's why Federal Acquisition Clause 52.212-4 is incorporated into every award.
52.212-4(f) defines acceptable delays, but more importantly in our case, it states that the Contractor is responsible for notification of delays and follow up on those delays. We shouldn't have to reach out and ask where a shipment is, the vendor should be notifying us "setting forth the full particulars in connection therewith."
Every Pre-solicitation, and Solicitation that we post has a letter that explicitly lists our evaluating factors as Price, Technically Acceptable, and Past Performance.
https://sam.gov/
File details come from the government source that posted it. Updated .