15B11825Q00000005 Cover letter GENERAL ITEMS 3rd QTR FY 25.pdf
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- Solicitation number
- 15B11825Q00000005
About this file
This document is a cover letter for a solicitation by the U.S. Department of Justice Federal Bureau of Prisons for general subsistence items for the United States Penitentiary, Big Sandy in Inez, Kentucky. The solicitation (Number 15B11825Q00000005) seeks price quotes for various items, with quotes due by 4:00 PM Eastern Standard Time on March 21, 2025, and awards expected around March 26-27, 2025. Vendors must complete Standard Form SF-1449 and are advised that the government will make single or multiple awards based on best value, evaluated using three criteria: price, technical acceptability, and past performance.
Key submission requirements include not modifying item descriptions, avoiding limiting phrases like "minimum award amount", and providing contact information in specific SF-1449 blocks. Quotes should be submitted via email to BSY-Contracting-S@bop.gov, with the preferred method being electronic submission. The solicitation emphasizes vendor responsibility for timely delivery and proactive communication about potential delays, noting that failure to adhere to contract terms may be documented in the vendor's past performance record.
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| File | Type | Posted |
|---|---|---|
| 15B11825Q00000005 Solicitation GENERAL ITEMS 3rd QTR FY 25.pdf |
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U.S. Department of Justice
Federal Bureau of Prisons
United States Penitentiary, Big Sandy
P. O. Box 2067 Inez, Kentucky 41224
March 10, 2025
15B11825Q00000005 Re:
Dear Offeror:
This letter precedes a solicitation package for various subsistence items for delivery to United States Penitentiary, Big Sandy, Inez, KY. This package contains all necessary information for you to submit a price quote to the government. The following MUST be completed and submitted with your offer.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items and continuation sheets.
Quoters are advised the government reserves the right to make single or multiple awards based on best value. The Government will award to the responsible quoter(s) whose quote, conforming to the solicitation, is most advantageous to the Government based on best value. Best value will be determined by evaluating each quotation for price, technical acceptability, and past performance. Award may be issued with a Purchase Card or Purchase Order. Line item quantities are for delivery as required by USP Big Sandy. Please quote only on those items specified. Do not change the item description or the unit of issue. Do not use phrases such as “minimum award amount”, “All or none”, or any other phrases that would limit the government from awarding by line item.
ANY CHANGES TO THE SOLICITATION CAN RESULT IN THE GOVERNMENT
REJECTING PART OR ALL OF THE QUOTE SUBMITTED. Be sure to complete blocks 17a, 23, 24, 30a, 30b, and 30c of SF-1449 and the continuation sheets. Please include your telephone number, and email in block 17a.
The completed package shall be returned no later than 4:00 P.M., Eastern Standard Time, March 21, 2025:
Federal Bureau of Prisons USP Big Sandy 1197 Airport Road PO Box 2067 Inez, KY 41224 Attn: J. Flanigan, Contract Specialist
The preferred method regarding the return of quotes is through email. Email quotations to BSY-Contracting-S@bop.gov
If you have any questions regarding this solicitation, please do not hesitate to contact us at
BSY-Contracting-S@bop.gov
ALL AWARDS ARE EXPECTED TO BE COMPLETED ON, OR AROUND March 26-27, 2025.
mailto:BSY-Contracting-S@bop.gov bop51172 Cross-Out
Short delays happen, that's why Federal Acquisition Clause 52.212-4 is incorporated into every award.
52.212-4(f) defines acceptable delays, but more importantly in our case, it states that the Contractor is responsible for notification of delays, and follow up on those delays. We shouldn't have to reach out and ask where a shipment is, the vendor should be notifying us "setting forth the full particulars in connection therewith."
Every Pre-solicitation, and Solicitation that we post has a letter that explicitly lists our evaluating factors as Price, Technically Acceptable, and Past Performance. Not abiding by the terms of the above said clause will be saved to the Contract File as an example of past performance.
File details come from the government source that posted it. Updated .