FOOD LETTERHEAD.docx
DOCX document 77 KB Posted
- Attached to
- FOOD 3RD QTR FY26
- Solicitation number
- 15B11326Q00000005
About this file
This is a solicitation invitation letter from the Federal Bureau of Prisons Federal Correctional Institution (FCI) Morgantown for certified kosher food and dry and frozen goods required for the third quarter of Fiscal Year 2026. The solicitation number is 15B11326Q00000005, issued February 12, 2026, and is restricted to 100% small business concerns. Delivery is scheduled to occur between April 1-17, 2026, with FOB destination to the FCI Warehouse at 446 Greenbag Road, Morgantown, West Virginia 26501. The contract type is firm-fixed price, with award decisions based on past performance and price, with price weighted higher than past performance. All quoters must be registered in the SAM database under NAICS code 311999 and include their DUNS number. Quotes must be submitted electronically via email to bkeiker@bop.gov no later than February 26, 2026, at 4:00 p.m. Eastern time; faxed or mailed submissions will not be accepted.
The letter emphasizes that past delivery performance will significantly influence award decisions due to previous vendor delivery failures that impacted meal planning and operations. Any items not delivered within the required timeframe will be canceled, and associated shipping and restocking fees will be the vendor's responsibility. All potential quoters must review FAR clause 52.211-17 and FAR 52.212-4 for Commercial Items. The complete solicitation will be available through the General Services Administration's Federal Business Opportunities website (www.beta.sam.gov) beginning February 12, 2026, with all future solicitation amendments distributed solely through that site. Questions should be directed to B. Keifer, Property and Procurement Specialist, at (304) 284-4318 or bkeiker@bop.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| FOOD 3RD QTR FY26 BID SHEET.xlsx | XLSX spreadsheet | |
| FOOD 15B11326Q00000005 3RD QTR FY26.pdf |
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Text version
U.S. Department of Justice Federal Bureau of Prisons
Federal Correctional Institution - Morgantown
Post Office Box 1000 Morgantown, West Virginia 26507-1000
February 12, 2026
Dear Vendor:
You are invited to review 15B11326Q00000005 for Certified Kosher Food and Dry and Frozen goods required by the Federal Correctional Institution, Morgantown, West Virginia, for the 3RD quarter of Fiscal Year 2026.
In submitting quotes, quoters should consider all information provided herein. Please carefully follow all the instructions located in the solicitation package concerning the content, format, and submission of quotes. New FAR clause 52.211-17 please review.
All potential quoters are advised that the solicitation includes the clause FAR 52.212-4 for Commercial Items, which at paragraph (t) requires all contractors doing business with the Federal Government to be registered in the new “SAM” database. ALL QUOTERS NEED TO CERTIFY UNDER THE NEW NAICS CODE “311999”. Quoters should include their Data Universal Number System (DUNS) number in their offers. The Contracting Officer will verify registration in the “SAM” database prior to award by using the DUNS number. Failure to register in SAM, or the SAM account is “Inactive”, or if you are “Excluded”, your bid will not be considered.
Quotes shall be received on or before FEBRUARY 26, 2026, at 4:00 P.M., Eastern time. Quotes MUST be submitted via e-mail ONLY to bkeifer@bop.gov Quotes faxed, mailed through USPS, FEDEX, or any other physical type of mail WILL NOT BE CONSIDERED. Only electronic forms by e-mail will be accepted.
Recent delivery problems have occurred for some companies that have impacted on past performance. As such, awards have not been made to those companies based on past performance. The FCI will continue such procedures, as inability to deliver products impacts menu planning and preparation of meals, as well as increasing prices for additional procurement.
It is imperative that delivery is completed within the time frame. Items not delivered within the required time frame will be canceled and any/all shipping and restocking fees will be the responsibility of the vendor.
If you have any questions, contact me at (304) 284-4318, or bkeifer@bop.gov.
Sincerely, B. Keifer, Property and Procurement Specialist image1.png
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