Liquid Oxygen Combined Synopsis.pdf

U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Complex, Butner Butner, NC 27509

September 10, 2025

(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 15B10625Q00000034. This solicitation is issued as a Request for Quote (RFQ). Please read it in its entirety.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06.

(iv) This solicitation is being issued as total small business set-aside. The NAICS for this requirement is 562211 with a size standard of 1,200.

(v) The following Service is required

Liquid Oxygen reservoirs rental/lease and weekly supply and delivery per the Statement of Work

(vi) This solicitation is expected to result in the single award of a firm-fixed price contract.

(vii) SERVICES WILL BE PROVIDED ONCE PER WEEK ON THE SAME DAY OF THE

WEEK, F.O.B. DESTINATION BETWEEN THE HOURS OF 7:30AM EASTERN DAYLIGHT

TIME(EDT) – 4:00PM EDT EXCLUDING FEDERAL HOLIDAYS AND WEEKENDS.

FCC Butner 1000 Old NC Highway 75 Butner, NC 27509 Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;

(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor

Provisions 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep2023) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.204-7 System for Award Management (Nov 2024) 52.217-5 Evaluation of Options (July 1990) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

Clauses 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.232-18 Availability of Funds (Apr 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.216-18 Ordering (Aug 2020) 52.216-21 Requirements (Oct 1995) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) BOP 2852.201-71 Contracting Officer's Representative (COR) (June 2012) DOJ-01 Whistleblower Information Distribution (Oct 2021) DOJ-02 Contractor Privacy Requirements (JAN 2022) DOJ-08 Continuing Contract Performance During a Pandemic Influenza or other National Emergency (OCT 2007) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Jan 2025) X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C.4704 and 10 U.S.C. 4655).

X (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community--see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31U.S.C. 6101 note).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L.117-328).

X (12) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) (31 U.S.C.

6101 note).

X (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

X (26)(i) 52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025) (15 U.S.C.

632(a)(2)).

X (31) 52.222-3, Convict Labor (Jun 2003) (E.O. 11755).

X (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2025) (E.O.

13126).

X (35)(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

X (36)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C.

793).

X (37) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

X (39)(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

X (40) 52.222-54, Employment Eligibility Verification (Jan 2025) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

X (44) 52.223-20, Aerosols (May 2024) (42 U.S.C. 7671, et seq.).

X (47)(i) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

X (48)(i) 52.225-1, Buy American--Supplies (Oct 2022) (41 U.S.C. chapter 83).

X (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513).

X (59) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by contacting Jeffrey Hayes, Contract Specialist, by email to jx2hayes@bop.gov

(xiv) Not applicable to this solicitation.

(xv) The completed solicitation package must be returned no later than 11:00 a.m. Eastern Standard Time on September 24, 2025. The anticipated award date is on or about October 10, 2024.

(xvi) Vendors shall submit quotes in .pdf format to Jeffrey Hayes, Contract Specialist at jx2hayes@bop.gov. No fax, hand delivered, or mail-in quotes will be accepted. Quotes MUST be good for 30 calendar days after close.

Please ensure all information requested is included. Information will be posted to the General Services Administration, Contract Opportunities: SAM.gov | Contract Opportunities. All future information about this acquisition, including amendments, and cancellations will also be mailto:jx2hayes@bop.gov distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

***Question Submission: Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FCC Butner) to respond. Questions must be submitted by email only, jx2hayes@bop.gov. No phone calls please.

STATEMENT OF WORK - Liquid Oxygen Supply

SUBJECT: The contractor will provide rental and/or lease of liquid oxygen reservoirs and weekly supply and delivery of liquid oxygen to the Federal Correctional Complex Butner in Butner, North Carolina. The liquid oxygen will be utilized to refill the HELiOS LOX liquid oxygen portable units that are carried by oxygen patients within the Federal Correctional Complex, hereinafter referred to as the FCC, located in Butner, North Carolina.

PLACE OF PERFORMANCE: Federal Correctional Complex Butner, Old NC Highway 75, Butner, NC 27509.

PERIOD OF PERFORMANCE: The resulting contract will be for a base period, and four option years at the unilateral discretion of the Government. The base period is defined as the date of award through the first year. The subsequent option years will begin on the date of award and end at each year of the following years.

PROJECTED UTILIZATION: Historical utilization averages approximately 2,900 lbs. of liquid oxygen per month over 3 years. With an increasing number of oxygen patients at FCC Butner, the projected utilization of liquid oxygen is likely to increase.

SCHEDULE: The contractor will make deliveries once per week on the same day of the week during regular duty hours, 7:30 a.m.- 4:00 p.m., Monday through Friday excluding Saturdays, Sundays, and Federal holidays. The government reserves the right to establish specific days and times for performance of any work under this contract. Emergency Service calls- Normally, all work will occur during normal duty hours. However, unexpected services may be required in the event of natural disasters or other unscheduled medical requirements. In the event that servicing is required outside the regular schedule, the contractor shall deliver liquid oxygen within 8 hours of notification.

EQUIPMENT AND SUPPLIES: All equipment used to perform this contract shall be specifically designed to be used in the supply and transport of liquid oxygen. No improvised of makeshift equipment will be permitted in performing this contract. All equipment and supplies required to effect contract performance will be furnished by the contractor. These supplies will include any material needed for maintenance and/or repair of rental and/or leased equipment.

SCOPE OF WORK: The manner and method of performance are the sole responsibility and within the sole discretion of the contractor, provided the contractor performs the services in accordance with standards and practices consistent with those in the community. Services will be provided in the method as considered normal in the local community. The service is a contractual arrangement and not a personnel appointment. The service does not constitute an employer/employee relationship. These services will be unsupervised by the Government, but will be monitored by the COR. The contractor shall provide the following services: 1) Provides 18 rented and/or leased liquid mailto:jx2hayes@bop.gov oxygen reservoirs that are compatible with the HELiOS LOX liquid oxygen portable units, Supplies and delivers liquid oxygen, and refills rented reservoirs weekly at each of the institutions at FCC Butner (FMC, FCI-I, FPC, FCI-II, and LSCI) as required by the contract. 2) Provide required supplies as needed in accordance with the set pricing per the active contract. 3) Provide maintenance on rented equipment as required. 4) Provide staff training on the use and care of rental equipment as necessary. For systems that are new to FCC Butner, the vendor agrees to provide three separate training sessions over the period of one month to ensure medical staff are competent in the use of the rented/leased liquid oxygen reservoirs. This training with documented staff competency will be required prior to the utilization of the equipment at FCC Butner.

SPECIAL QUALIFICATIONS REQUIRED: Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in supply and delivery of liquid oxygen. The Government has the right to restrict the employment under the contract of any contract employee or prospective employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the institution and its population. Contractor personnel shall present a neat appearance and be easily recognized. Each employee shall wear a Contractor furnished visible identification badge, which shall include, as a minimum, the individual's first name and the name of the Contractor. Contractor personnel shall wear shirts and closed shoes at all times while on duty. Wearing of military uniforms, camouflage clothing, or military insignia, or parts thereof is prohibited under this contract.

Contractor's Invoice: The contractor will provide a detailed, monthly billing statement that accurately reflects the following information: 1. Dates of Service 2. Number of Tanks refilled and/or amount refilled. 3. Monthly rental/lease amount. 4. Total dollar amount for that month's services ..

Security Requirements: The contractor shall obtain all necessary cards, passes, decals, or other items required for access to FCC Butner. All personnel operation a vehicle shall be licensed driver and all vehicles shall be licensed and insured. Upon employee termination of completion/termination of the contract, the contractor shall surrender any employee/vehicle identification to the Security Forces. The contractor's employees shall be restricted to those areas necessary to perform work under this contract as well as direct routes to and from the institutions within FCC Butner.

Safety and Health Standards: The contractor shall initiate and maintain programs to comply with the provision of the Occupational Safety and Health Standards Act concerning entry requirements in confined spaces and handling potential hazardous substances. The work shall be accomplished without compromising the safety of personnel or property, and in accordance with the provision of federal, state, local, and American Standard Safety Codes, American Standard Association, OSHA, and other measures as deemed applicable by the FCC Safety Office. During the course of this contract, should the contractor find serious of hazardous conditions existing in any of the liquid oxygen tanks, the contractor shall secure the equipment and immediately notify the FCC Safety Office at (919)575-3900, Contracting Officer, and the QAP of the specific repairs required. All supplies, equipment, and machines shall be kept out of traffic lanes or other areas where they might create a public hazard.

Environmental Control: The Contractor shall comply with the Federal, State, and local environmental regulations. Upon occurrence of spills that could enter the institution, the contractor of the authorized representative shall immediately call the FCC Safety Department and report the incident.

Section 1 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 liquid oxygen reservoirs (rental/lease)

BASE PERIOD: NOVEMBER 1, 2025- OCTOBER 31,2026

PSC: 6830

Line Period of Performance: 11/01/2025 - 10/31/2026

Base Period

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 liquid oxygen reservoirs (rental/lease) OPTION YEAR 1: November 1, 2026- October 31, 2027

PSC: 6830

Unexercised Option 1

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 liquid oxygen reservoirs (rental/lease) OPTION YEAR 2: November 1, 2027- October 31, 2028

PSC: 6830

Unexercised Option 2

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 liquid oxygen reservoirs (rental/lease) OPTION YEAR 3: November 1, 2028- October 31, 2029

PSC: 6830

Unexercised Option 3

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 liquid oxygen reservoirs (rental/lease) OPTION YEAR 4: November 1, 2029- October 31, 2030

PSC: 6830

Unexercised Option 4

1 EA $________ $_________________

Aggregate Total: $ ________________________________ (Base plus all option periods)