Award Decision Memo.pdf
PDF 353 KB Posted
- Attached to
- FPC ALDERSON - FY26 QTR 4 BREAD Federal contract opportunity
- Solicitation number
- 15B10126Q00000017
About this file
This is an Award Decision and Determination of Responsibility Memo for a Request for Quote issued by Federal Prison Camp (FPC) Alderson, a facility of the Federal Bureau of Prisons Mid-Atlantic Region, located in Alderson, West Virginia.
The RFQ (15B10126Q00000017) was received on May 12, 2026, and accepted by Procurement and Property Specialist A. Tabor on May 26, 2026. The procurement addresses bread requirements for FPC Alderson in Fiscal Year 26, Quarter 4. Three vendors submitted quotes: East Baking, RCH Dynamic, and Bimbo. The required items include 1,200 hot dog buns, 2,500 hamburger buns, and 3,000 loaves of bread, all specified in individual units (EA). Evaluation criteria included price fairness and reasonableness, past performance based on prior experience with similar items, delivery terms, and adherence to specifications. East Baking submitted the lowest total bid at $22,713.00, followed by Bimbo at $18,654.00, and RCH Dynamic at $42,895.00. All vendors demonstrated accommodation to FPC Alderson's delivery schedule. The memo confirms that all three vendors are deemed responsible prospective contractors, as most have previously supplied these commercial items to FPC Alderson and are well within their capabilities to perform. The determination of responsibility was made in accordance with FAR 9.103.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 2. POST TO SAM.gov-BREAD.pdf | ||
| 1. COVER PAGE.pdf | ||
| 3. DELIVERY SCHEDULE-BREAD.pdf | ||
| 15B10126Q00000017.pdf | ||
| 4.+Quote+Sheet+Cover.pdf |
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Text version
U. S. Department of Justice Federal Bureau of Prisons
Mid-Atlantic Region Federal Prison Camp
Box A Alderson, WV 24910
June 13, 2026
LOCATION:
SUBJECT:
RFQ#:
FPC ALDERSON
Award Decision/Determination of Responsibility Memo for FPC Alderson Fiscal Year 26, Quarter 4 Bread Requirements
15B10126Q00000017
Request for Contract Action BPQ was received by FPC Alderson on May 12, 2026.
This was accepted by FPC Alderson Procurement and Property Specialist, A. Tabor, on May 26, 2026.
As stated in the Request for Quote, “Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below:
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable.
(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor; and
(3) Delivery - Delivery terms proposed by the offeror.”
(4) Specification – Items bid on will adhere to specs provided.
With the final pricing of all contractors, the abstract below represents the best value considering price, correct specifications and past performance, see abstract below.
Item Description Qty Unit
EAST
BAKING
RCH
DYNMAIC BIMBO
Price Total Price Total Price Total Hot Dog Buns 1200 EA 3.39 $4,068.00 6.49 $16,225.00 3.92 $4,704.00 Hamburger Buns 2500 EA 3.39 $8,475.00 7.75 $9,300.00 2.94 $7,350.00 Loaf Bread 3000 EA 3.39 $10,170.00 5.79 $17,370.00 2.20 $6,600.00
$22,713.00 $42,895.00 $18,654.00
Vendors are also accommodating to FPC Alderson delivery schedule.
Per FAR 9.103, (a) Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.
(b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility.
I believe each vendor is responsible.
Most have provided these commercial items to FPC Alderson previously and they are well within their capabilities.
This memo will serve as a determination of responsibility.
All information within this memo is complete and to the best of my knowledge.
A. Tabor Procurement and Property Specialist Federal Bureau of Prisons Federal Prison Camp, Alderson
| 2026-06-23T09:33:25-0400 | |
| ASHLEY TABOR |
File details come from the government source that posted it. Updated .