Award Decision Memo.pdf

U. S. Department of Justice Federal Bureau of Prisons

Mid-Atlantic Region Federal Prison Camp

Box A Alderson, WV 24910-0700

December 18, 2025

LOCATION:

SUBJECT:

RFQ#:

FPC ALDERSON

Award Decision/Determination of Responsibility Memo for FPC Alderson Fiscal Year 26, Quarter 2 Subsistence Requirements

15B10126Q00000008 - 11/13/2025

Request for Contract Action BPQ was received by FPC Alderson on November 11, 2025.

This was accepted by FPC Alderson Procurement and Property Specialist, A. Tabor, on November 11, 2025.

As stated in the Request for Quote, “Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below:

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable.

(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor; and

(3) Delivery - Delivery terms proposed by the offeror.”

With the final pricing of all contractors, the abstract below represents the best value considering price and past performance, see abstract below.

Line # Item Unit Unit Price Quantity Line Total

1 BLACK BEANS DRY LB

0.45 2500

1,125.00

6 NAVY BEANS DRY LB

0.52 1000

520.00

7 PINTO BEANS DRY LB

0.43 2500

1,075.00

9 KIDNEY BEANS CANNED CS

18.94 30

568.20

12 NAVY BEANS CANNED CS

19.94 20

398.80

13 PINTO BEANS CANNED CS

17.90 25

447.50

15 BLACK BEANS CANNED CS

17.90 25

447.50

17 RICE LB

0.46 2500

250.00

19 MACARONI LB

0.43 1000

430.00

21 FLOUR LB

0.32 1250

400.00

22 DRY MILK LB

1.55 500

2,900.00

30 CEREAL BRAN FLAKES LB

0.86 1000

860.00

31 CEREAL BRAN FLAKES LB

1.10 800

880.00

34 HOMINY GRITS LB

0.30 2500

750.00

35 ROLLED OATS LB

0.38 2500

1,150.00

41 TOFU LB

1.70 700

1,190.00

42 HUMMUS EA

0.42 250

105.00

45 OIL CT

26.90 30

807.00

46 BUTTER LB

2.18 500

1,090.00

49 MARGARINE CS

32.87 30

986.10

50 MAYO CS

34.25 25

856.25

51 RANCH DRESSING CS

18.10 15

271.50

63 BROWN SUGAR LB

0.65 500

775.00

64 POWDERED SUGAR LB

0.65 2000

1,300.00

65 SUGAR LB

0.57 1000

570.00

69 SYRUP CS

12.50 20

950.00

70 PASTRIES EA

0.22 10000

2,200.00

72 PIZZA EA

0.59 5760

3,398.40

73 TACO SHELLS EA

0.08 10000

800.00

74 TORTILLAS EA

0.13 10000

1,300.00

76 TORTILLA CHIPS EA

0.39 4000

1,560.00

79 CATSUP CS

23.20 25

325.00

81 DICED TOMATOES CS

18.94 112

2,121.28

85 GREEN BEANS CS

21.67 112

2,427.04

87 BEETS CS

20.25 56

250.00

88 CARROTS CS

21.94 112

2,457.28

89 CORN CS

26.90 112

3,012.80

89 CORN CS

26.00 112

2,912.00

90 COLLARD GREENS CS

32.47 56

1,818.32

93 PEAS AND CARROTS CS

27.87 56

1,560.72

95 JALAPENOS CS

19.98 25

499.50

97 SPINACH CS

34.47 56

1,930.32

107 FRENCH FRIES LB

0.58 5000

580.00

114 PEACHES CS

22.00 25

1,134.00

116 PINEAPPLE CS

33.94 25

848.50

121 SOY SAUCE CS

14.74 10

147.40

133 CINNAMON LB

2.89 200

578.00

134 COCOA POWDER LB

6.38 100

638.00

135 CUMIN LB

2.49 50

124.50

136 GARLIC POWDER LB

1.96 400

784.00

142 ONION POWDER LB

1.72 200

344.00

147 BLACK PEPPER LB

3.89 50

194.50

151 SALT LB

0.21 400

84.00

154 TACO SEASONING LB

2.14 50

107.00

157 SOUP BEEF BASE LB

0.75 50

37.50

158 SOUP CHICKEN BASE LB

0.75 100

75.00

159 SOUP VEGGIE BASE LB

0.85 50

42.50

161 GROUND BEEF PATTIES LB

2.75 2500

6,875.00

163 BEEF ROAST LB

3.95 4000

15,800.00

170 CHICKEN FILET LB

1.60 2000

3,200.00

173 BREADED FISH LB

2.17 2000

4,340.00

174 ITALIAN SAUSAGE LB

1.99 800

1,592.00

175 PORK ROAST LB

1.70 1000

1,700.00

178 TURKEY BREAST LB

1.60 2000

3,200.00

179 BOLOGNA LB

1.34 500

670.00

180 HOT DOGS LB

3.00 500

1,500.00

183 SLICED CHEESE LB

1.97 400

788.00

185 MOZZARELLA LB

1.57 1500

2,355.00

186 PARMESAN CS

3.46 30

103.80

201 EGGS CS

50.70 60

3,042.00

249 NAPKINS CS

24.90 30

747.00

252 PAPER BOATS CS

24.26 50

1,213.00

253 3 COMPARMENT TRAYS CS

20.64 100

2,064.00

254 8OZ FOAM CUPS CS

24.90 15

373.50

255 SPORK/NAPKIN CS

15.12 10

151.20

256 FOAM BOWLS CS

28.47 10

284.70

257 SANDWICH BAGS CS

8.89 10

88.90

259 HAIR NETS CS

72.90 5

364.50

260 CHOCOLATE CHIPS CS

127.90 6

767.40

262 SEASONING SALT LB

0.21 100

21.00

263 LEMON PEPPER LB

2.58 100

258.00

265 BEVERAGE MIX CS

71.28 25

1,782.00

266 WHITE CAKE MIX LB

0.60 1250

750.00

269 SPICE CAKE MIX LB

0.65 1000

650.00

270 YELLOW CAKE MIX LB

0.60 1250

750.00

272 HONEY FRENCH DRESSING CS

53.11 20

1,062.20

273 HONEY MUSTARD CS

67.13 20

1,342.60

275 SALSA CS

33.47 56

1,874.32

276 BLACK BEAN BURGER EA

1.74 4000

6,960.00

277 TATER TOTS CS

14.40 40

2,900.00

Vendors are also accommodating FPC Alderson delivery schedule.

Per FAR 9.103, (a) Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.

(b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility.

I believe each vendor is responsible.

They have provided these commercial items to FPC Alderson previously and it is well within their capabilities.

This memo will serve as a determination of responsibility.

All information within this memo is complete and to the best of my knowledge.

A. Tabor Procurement and Property Specialist Federal Bureau of Prisons Federal Prison Camp, Alderson