Attachment 4 - Evaluation Criteria.docx

ATTACHMENT 4 – EVALUATION CRITERIA

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EVALUATION FACTORS FOR AWARD

The Government will award a Contract resulting from this Request for Proposal (RFP) to the offeror whose Proposal is Lowest Price Technically Acceptable. The ATF will award a contract to the lowest priced contractor whose proposal meets or exceeds the technical capabilities in the Statement of Work (SOW).

Only the lowest priced proposal will be reviewed for technical acceptability. If it’s found to be technically acceptable, award will be made to that offeror without further evaluation of the other proposals received. If the proposal is technically unacceptable, then the next lowest priced proposal will be evaluated for technical acceptability until a technically acceptable proposal is found.

Non-Price Factors:

· Factor 1: Technical Capability

The Government will evaluate the Technical Acceptability of the proposal by verifying the offeror provided the following:

The offeror provided an organization structure, including the organizational chart and supporting narrative description of offeror’s proposed personnel, and any major subcontractor(s) and their key personnel assigned to performance of this project.

The offeror provided a detailed description of how it will meet the following PWS Tasks:

· Task One: Offeror must be on site within 48 hours of service call for emergency calls 100% of the time.

· Task Two: Offeror must be available for online service calls to troubleshoot the instrument problems 100% of the time within government working hours.

· Task Three: Instruments must be repaired to OEM specifications for operation within 5 days of the service call at least 85% of the time.

· Task Four: Offeror must provide one preventative maintenance visit annually per instrument listed above.

The offeror provided proof of service engineer factory authorization/certification.

· Factor 2: Past Performance

· The Government may seek relevant performance information on all responsive and otherwise Technically Acceptable Offerors through sources such as Contractor Performance Assessment Reporting System (CPARS), or other government data bases and other sources that are available. The government shall not be limited in its search for performance data. The offeror shall not submit performance data for this factor. When performance is evaluated, the outcome is either Acceptable or Unacceptable. Unacceptable performance will disqualify an offeror from award.

Price Factor:

· Factor 3: Price

If more than one proposal is received, competition will determine price reasonableness and a price evaluation will not be completed.

If one proposal is received, price evaluation will proceed. The purpose of the price evaluation is to provide an assessment of the reasonableness of the submitted price in relation to the solicitation requirements.

Price will be evaluated based upon the following:

· Material – Will be compared to commercially available pricing.

· Labor – Will evaluate labor categories, hours, and rates to verify they match the complexity of the requirement and meet market value for similar labor rates.

· Travel – Will be evaluated based on market pricing and GSA rates.

The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

EVALUATION PROCEDURES

Acceptable/Unacceptable Rating

Offeror’s Technical Capability and Past Performance will be rated using an Acceptable/Unacceptable rating system.

Technical Capability

Past Performance

Price Analysis

If more than one proposal is received, competition will determine price reasonableness.

If only one proposal is received, the price evaluation is to provide an assessment of the reasonableness of the proposed price in relation to the solicitation requirements.

Price Evaluation: The total price will be evaluated by the Contracting Officer.