FSL-A Statement of Work - Updated SOW (Q and A 2).docx

ATF Forensic Science Laboratory - Atlanta Laboratory Fume Hood Upgrade Statement of Work (SOW)

1.0 INTRODUCTION

The Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF) is a law enforcement agency within the Department of Justice (DOJ). ATF’s mission is to reduce violent crime and to protect the public. ATF enforces Federal laws and regulations relating to alcohol, tobacco, firearms, explosives, and arson. The ATF’s Office of Laboratory Services provides analytical and advisory services on matters of a scientific nature in support of ATF’s mission. One of ATF’s forensic science laboratories within its Laboratory Services, Forensic Science Laboratory-Atlanta (FSL-A), has a requirement to replace and upgrade its laboratory fume hoods.

2.0 SCOPE

The scope of work consists of replacing and upgrading multiple existing chemical fume hoods throughout the FSL-A Laboratory. This will fulfill an ongoing need for FSL-A to maintain a safe environment to conduct casework vital to ATF criminal investigations. The fume hoods at the FSL-A need to be replaced as many are not working properly and pose safety risks to employees. Casework is the main mission of the laboratories, and this upgrade requirement will certainly cause disruptions to the operations. Therefore, fume hood downtime must be kept to a minimum to continue the effective and efficient processing of evidence related to ATF criminal investigations. During the installation process, at least two (2) fume hoods must be operational at any given time. The FSL-A requires eight (8) 60-inch hoods, two (2) 72-inch hoods, four (4) 60-inch base cabinets (two are acid/flammable storage and two are regular base cabinet), two (2) 72-inch base cabinets, two (2) replacement exhaust fans (for canopy hoods not working), one (1) new exhaust fan to replace preexisting exhaust fan that needs upgrade to accommodate new hoods and ceiling enclosures for all hoods installed located at the FSL-A.

3.0 LOCATION

The address of the location is 2600 Century Parkway, Suite 400, Atlanta, GA 30345. Vendor shall be within 90 miles from the FSL-A.

4.0 FUME HOOD UPGRADE REQUIREMENTS

The contractor shall provide the following:

4.1 Eight (8) restricted bypass, high performance fume hood with combination sash, and each hood must meet the following requirements:

a. Width must be 60” wide.

b. Include a 20 Amp light switch.

c. Include a 30 Amp fan switch.

d. Include 115v, 20 Amp dual electrical outlet.

e. Include a Digital Alarm

f. Must be prewired.

g. Must be pre-fitted with light fixture.

h. Must be prewired with electrical fixture to the junction box.

i. Include a gooseneck hot/cold water fixture.

j. Must be pre-plumbed for water fixture.

k. Include a 3” x 6” poly cup sink.

l. Include a 60” black epoxy resin fume hood top with cup sink cut out.

m. Include louvered front panel for the 60” hood.

n. Must have a hinged access panel.

o. Must have a fume hood ceiling enclosure for the 60” hood.

4.2 Two (2) Restricted bypass, high performance fume hood with combination sash, and each hood must meet the following requirements:

a. Width must be 72” wide.

b. Include a 20 Amp light switch.

c. Include a 30 Amp fan switch.

d. Include 115v, 20 Amp dual electrical outlet.

e. Include a Digital Alarm

f. Must be prewired.

g. Must be pre-fitted with light fixture.

h. Must be prewired with electrical fixture to the junction box.

i. Must include a gooseneck hot/cold water fixture.

j. Must be pre-plumbed for water fixture.

k. Include a 3” x 6” poly cup sink.

l. Include a 72” black epoxy resin fume hood top with cup sink cut out.

m. Include louvered front panel for the 72” hood.

n. Must have a hinged access panel.

o. Must have a fume hood ceiling enclosure for the 72” hood

4.3 Dampers to adjust flow in two (2) hoods for fire debris

4.4 Single switch to control two (2) hoods in fire debris

4.5 Two (2) 30"w. x 35"h. x 18"d. Flammable Storage Cabinet w/ Self Closing Doors

4.6 Two (2) 30"w. x 35"h. x 18"d. Acid storage cabinet

4.7 Two (2) Flexible Acid Vent Kit 1-1/2" No Squeeze Top

4.8 Two (2) 2" Deep Poly Coated Metal Spill Tray For 30" Metal Acid Base

4.9 Two (2) 30"w. x 35"h. x 18"d. Metal Sink Base Unit

4.10 Two (2) 30"w. x 35"h. x 18"d. Metal Fume Hood Base Unit

4.11 Two (2) 36"w. x 35"h. x 22"d. 2 Door Metal Sink Base Unit

4.12 Two (2) 36"w. x 35"h. x 22"d. 2 Door Metal Fume Hood Base Unit

4.13 Two (2) 7"w. x 35"h. Metal Side Filler Panel

4.14 One (1) 1/2 HP Prewired 115/230v Remote Fan with 12" Inlet/12" Outlet; 1677 CFM @ .77" SP

4.15 Two (2) 1/2 HP Prewired 115/230v Remote Fan w/12" Inlet/10" Outlet; 1088 CFM @ 1.21" SP

4.16 Warranty

The contractor shall provide a minimum of one (1) year warranty on all labor and parts for the items listed in this section.

5.0 DESIGN, REVIEW AND APPROVAL

After contract award, the contractor shall perform site survey, develop design drawings, and provide project schedule for ATF’s review and approval.

5.1 Site Survey

The contractor shall coordinate with the Contracting Officer Representative (COR) to schedule for a site survey. The contractor shall address over all items listed in Section 4 with the COR at the site. It is the contractor’s responsibility to determine and verify accessibility, parking, loading dock, elevators, field measurements, electrical tie-in locations, plumbing locations, HVAC ductwork, and any other relevant components needed to ensure all construction and installation requirements will be met. The site survey shall be completed within fourteen (14) calendar days from contract award.

5.2 Design Package

The contractor shall provide a design package of the fume hood upgrade requirements captured during the site visit. This must include, but not limited to, list of fume hood components to be removed/replaced, drawings of electrical, plumbing, and critical dimensions, specifications, warranty, etc. The contractor shall provide any additional information as requested by the COR. The design package shall be submitted to ATF for review and approval within fourteen (14) calendar days from site survey.

5.3 Project Schedule

The contractor shall provide project schedule to cover the entire timeline of the project from start to finish for all the upgraded fume hoods to be fully operational. The schedule must identify all required tasks and milestones with start and end dates to ensure the project is completed within the period of performance for this contract. The milestone must include, but not limited to, kickoff meeting, delivery, installation phases, final inspection and punchlist. The schedule must also address which two (2) fume hoods will stay operational at any given time throughout the installation process/phases. The project schedule shall be submitted to ATF fourteen (14) calendar days from site survey.

5.4 ATF Review and Approval

ATF will require one week to review the design drawings and project schedule. The contractor shall be available to meet with ATF to address any issues related to the design drawings or project schedule during ATF’s review period. The contractor has five (5) business days to address and make any revisions identified by ATF to the drawings or schedule and resubmit to ATF for approval. This process shall repeat until all revisions are accepted and approved by ATF.

6.0 DELIVERY AND INSTALLATION

The contractor shall proceed with the fabrication, delivery, and installation of all the fume hood upgrade components after receipt of ATF’s approval on the design package and project schedule. The contractor shall comply with all applicable local, state, and federal regulations during construction and installation of the fume hood system.

6.1 Progress Meetings

After the kickoff meeting, the contractor shall schedule as many progress meetings as requested by the COR to address any issue with the delivery and installation. It is the contractor’s responsibility to capture meeting minutes and distribute to all parties in the meeting within a week from the meeting.

6.2 Delivery

The contractor is responsible for delivery of all components, materials and parts needed for the installation. At least two (2) weeks prior to the beginning of delivery and installation, the contractor shall complete ATF security forms provided by the COR to conduct background checks on all staffs who will be onsite during the installation to include representative, supervisor, members of the installations crew and any other subcontractors. This will allow time for the contractor to find substitutes should any individual fail the background check.

6.3 Installation

The contractor shall provide all labor, tools, equipment, materials, certifications, and permits required to perform all demolition or construction work associated with the installation of all the fume hood components. This includes, but not limited, to the following:

a. The contractor must ensure at least two (2) fume hoods are operational at any given time to allow ATF to continue to perform its mission.

b. All removed parts/components identified in the design package and waste/debris that resulted from construction shall be disposed properly in accordance with all applicable local, state, and federal regulations.

c. The contractor shall not dispose nor discard recyclables, packing materials, or trash in the building provided recycling or trash receptacles or dumpsters.

d. All new hoods must have proper connections tied to the existing electrical, plumbing, HVAC vent and disposal to ensure that they are fully operational.

e. Plumbing work will include “capping off” of extra water/gas line that will no longer be in use.

f. The contractor must comply with all applicable safety rules and regulations. This includes providing any personal protective equipment (PPE) as required during the demolition and construction.

g. Damaged and/or missing product shall be replaced by means that will prevent installation delays. Damaged product replacement will be at the contractor’s expense. All damaged products shall be removed from the job site immediately.

h. The contractor shall protect all warranties by immediately correcting all omissions, mistakes, and damages.

i. Unexpected conflicts during product installation must be brought to the attention of the COR within twenty-four (24) hours of discovery for resolution and implementation.

6.4 Core Working Hours

The contractor shall deliver and install during ATF’s core working hours starting from 8:00am till 5:00pm. The contractor shall submit a request in writing to the COR for approval should the work be performed outside the working hours.

7.0 FINAL INSPECTION AND ACCEPTANCE

Upon completion of all the fume hood upgrade installations, the contractor shall schedule with the COR for a final inspection and acceptance within three (3) business day. Immediately following the inspection, the contractor shall correct all minor deficiencies and make all minor adjustments as required within five (5) business days. All paper copies of manuals for operations and maintenance (O&M), warranty, and other informative documents for the fume hood components shall be provided on the same day as the final inspection. The contractor shall address all identified punchlist items within fourteen (14) calendar days from the day of inspection.

8.0 DELIVERABLES

The contractor shall ensure the accuracy and completeness of all deliverables. Errors, misleading or unclear statements, incomplete or irrelevant information, and or excessive rhetoric, repetition, and “padding”, shall be considered deficiencies and shall be subject to correction by the contractor, at no additional cost to the Government. Any rework of rejected deliverables shall be completed at no additional cost to the Government. The contractor shall submit the following deliverables to the COR:

a. Design package as stated in Section 5.2. The package must be in submitted electronically in Acrobat Adobe PDF format.

b. Project schedule as stated in Section 5.3. The schedule must be in submitted electronically in Acrobat Adobe PDF format.

c. Completed ATF background check forms (PDF) on all staffs who will be onsite as stated in Section 6.2. These forms must be in submitted electronically in Acrobat Adobe PDF format.

d. O&M manual, warranty, and other informative documents for all the fume hood components as stated in Section 7.0. In addition to providing the paper copies of these documents on day of final inspection, the contractor shall provide them electronically in Acrobat Adobe PDF format within seven (7) calendar days from the day of inspection.

9.0 PERIOD OF PERFORMANCE

The period of performance for this contract is one hundred and twenty (120) calendar days from date of award.

10.0 ATF POLICIES, PROCEDURES AND STANDARDS

The contractor shall conform to the following ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the contract. ATF reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures based on technological advances.

Minimum Database Security Requirements as prescribed by the ATF Information Systems Security Office (ATF ISSO) NIST Special Publication 800-53

ATF Minimum Security Requirements for Contractor Off Site Labs

ATF Publication, 7500.1 Rules of Behavior and Customer Agreement for ATF Workstation Users Section 508 of the Rehabilitation Act (29 U.S.C. 794d)

Technical Standards, 1194.21, Software Applications and Operating Systems, and 1194.22, Web-based Intranet and Internet Information and Applications, as it applies to this requirement

11.0 CONTRACT MANAGEMENT

Notwithstanding the contractor’s responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the contractor. The following individuals will be the Government points of contact during performance of the contract:

a. Contracting Officer (CO): The CO is responsible for the contract administration. The CO is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements or price, as set forth in the contract. Any changes not made expressly by the Contracting Office will be considered to have been without authority. In such cases, the contractor is operating at their own risk. No adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. During any absence of the CO, identified for this contract, other warranted COs from ATF may authorize work under the contract.

b. Contracting Officer's Representative (COR): A COR will be designated on authority of the CO to monitor all technical aspects and assist in administering the contract. The types of actions within the purview of the COR's authority are to assure that the contractor performs the technical requirements of the contract; to perform, or cause to be performed, inspections necessary in connection with performance of the contract; to maintain both written and oral communications with the contractor concerning the aspects of the contract within his/her purview; to monitor the contractor's performance under the contract and notify the contractor and CO of any deficiencies observed; and to coordinate Government furnished property availability and provide for site entry of contractor personnel, if required.

12.0 ATF POINT OF CONTACTS

The following ATF points of contacts have been established to assist in executing and administering the contract. All requests for interpretation and assistance should be referred to:

Contracting Specialist (CS): Brian Palmer 99 New York Avenue, NE, Washington, DC 20226 Phone: (202)-648-7730 Email: brian.palmer@atf.gov

Contracting Officer (CO): Amanda Boshears 99 New York Avenue, NE, Washington, DC 20226 Phone: (202)-648-9018 Email: Amanda.boshears@atf.gov

Contracting Officer’s Representative (COR): Cynthia Carter 2600 Century Parkway, Suite 400, Atlanta, GA 30345 Phone: (404)-698-7115 Email: cynthia.carter@atf.gov

ATF FSL-A: Laboratory Fume Hood Upgrade SOW Page 2 of 2