158683 Attachments.pdf

Administrative Services/Procurement

Bristol District/

IFB #

ATTACHMENT A

STATE CORPORATION COMMISSION FORM

Failure to complete and return this attachment may result in your bid being deemed NON-RESPONSIVE.

Virginia State Corporation Commission (SCC) registration information. The bidder: _____________________________ is a corporation or other business entity with the following SCC identification number: ___________________ -OR-is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust

-OR-

is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from bidder’s out-of-state location) -OR-is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned bidder’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids (the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):

IFB #

ATTACHMENT B

NORMAL AND EMERGENCY CONTACTS

Send Contracts To:

Bidder's Name/Title Primary Phone

Number

Bidder's

E-mail

Address:

Bidder’s Mailing

Address:

Contact Person’s Name

Cellular Telephone Number

Telephone Number - Normal

Work Hours

Telephone Number - After

Work Hours

Fax Number

E-mail Address

Contact Person’s Name

Cellular Telephone Number

Telephone Number - Normal

Work Hours

Telephone Number - After

Work Hours

Fax Number

E-mail Address

Contact Person’s Name

Cellular Telephone Number

Telephone Number - Normal

Work Hours

Telephone Number - After

Work Hours

Fax Number

E-mail Address

IFB #

ATTACHMENT

SMALL BUSINESS SUBCONTRACTING PLAN

It is the goal of the Commonwealth that over 42% of its purchases be made from small businesses. All potential bidders are required to return this document with their bid response in order to be considered responsive.

Small Business: "Small business (including micro)” means a business which holds a certification as such by the

Virginia Department of Small Business and Supplier Diversity (DSBSD) on the due date for bids. This shall also include DSBSD-certified women-owned and minority-owned businesses and businesses with DSBSD service disabled veteran owned status when they also hold a DSBSD certification as a small business on the bid due date. Currently, DSBSD offers small business certification and micro business designation to firms that qualify.

Certification applications are available through DSBSD online at www.SBSD.virginia.gov (Customer Service).

Bidder Name:

Preparer Name: Date:

Who will be doing the work: □ I plan to use subcontractors □ I plan to complete all work

Instructions

A. If you are certified by the DSBSD as a micro/small business, complete only Section A of this form.

B. If you are not a DSBSD-certified small business, complete Section B of this form. For the bid to be considered and the bidder declared responsive, the bidder shall identify the portions of the contract that will be subcontracted to DSBSD-certified small business for the initial contract period in relation to the bidder’s total price for the initial contract period in Section B.

Bidders which are small businesses themselves will receive the maximum available points for the small business participation plan evaluation criterion, and do not have any further subcontracting requirements.

Bidders which are not certified small businesses will be assigned points based on proposed expenditures with

DSBSD-certified small businesses for the initial contract period in relation to the bidder’s total price for the initial contract period.

Section A If your firm is certified by the DSBSD provide your certification number and the date of certification.

Certification number: Certification Date:

Section B If the “I plan to use subcontractors box is checked,” populate the requested information below, per subcontractor, to show your firm's plans for utilization of DSBSD-certified small businesses in the performance of this contract for the initial contract period in relation to the bidder’s total price for the initial contract period. Certified small businesses include but are not limited to DSBSD-certified women-owned and minority-owned businesses and businesses with DSBSD service disabled veteran-owned status that have also received the DSBSD small business certification. Include plans to utilize small businesses as part of joint ventures, partnerships, subcontractors, suppliers, etc. It is important to note that these proposed participation will be incorporated into the subsequent contract and will be a requirement of the contract. Failure to obtain the proposed participation percentages may result in breach of the contract.

IFB #

B. Plans for Utilization of DSBSD-Certified Small Businesses for this Procurement

Subcontract #1

Company Name: SBSD Cert #:

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Value % (Initial Term): ___________________ Contact Address:

Description of Work:

Subcontract #2

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Subcontract #3

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Subcontract #4

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

Subcontract #5

Contact Name: SBSD Certification:

Contact Phone: Contact Email:

IFB #

ATTACHMENT D

SUBCONTRACTOR APPROVAL REQUEST

No portion of the work (including equipment) shall be subcontracted to another firm or individual without prior written consent of Virginia Department of Transportation (herein referred to as VDOT). In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish VDOT with the names, qualifications, and experience of their proposed subcontractors for agency approval. The primary Contractor shall, however, remain fully liable and responsible for the work performed by its subcontractor(s) and shall assure compliance with all requirements of the contract.

List proposed subcontractor(s), including name, address, contact person, and type of work to be performed under this contract below.

FIRM INDIVIDUAL’S

NAME & ADDRESS

CONTACT PERSON AND

PHONE NUMBER

TYPE OF WORK TO BE PERFORMED

TYPE OF EQUIPMENT PROPOSED SUBCONTRACTOR WILL PROVIDE

QUALIFICATIONS / EXPERIENCE LEVEL OF PROPOSED SUBCONTRACTOR

Please indicate which above proposed subcontractors are certified (with DSBSD) as Small, Women Owned or Minority Businesses.

Certification

Number(s):

Cer Certificat

FOR VDOT USE ONLY:

The proposed subcontractor(s) listed above is/are approved and accepted under the terms and conditions of the contract requirements herein.

Signature of Authorized VDOT

Representative

Date Telephone Number

Bristol District/Lebanon Residency Road Clearing Service

IFB #: 158683

ATTACHMENT E

GUIDELINES FOR VERTICAL AND HORIZANTAL CLEARANCES

The following guidelines shall guide operations on all routes to be serviced.

Tree Pruning –

1. Shall be accomplished through the selective removal of tree limbs, branches, etc. on trees extending into areas of roadway as outlined in area described in Horizontal / Vertical Parameters attachment.

2. Pruning Cuts shall meet the appropriate ANSI/ Arboricultural BMP.

3. The Contractor shall utilize a three step cutting method for removal of branches larger than 2 inches in diameter.

4. Pruning Cuts made behind guardrails/shoulder break shall be made at the most appropriate location that would meet the specification for a “proper arborist” pruning cut.

5. Horizontal pruning distances may be augmented for safety, sight distances and visibility needs on a case by case basis. Specific guidance shall be given in areas where sight distance requires additional pruning. These areas are expected to be minimal.

6. The vertical limit for pruning cuts shall be listed in submitted work orders and measured from the roadway surface centerline and extend outward selectively to the horizontal limit noted in Horizontal / Vertical Parameters attachment. The Vertical limit will be augmented for safety, sight distances and visibility needs on a case by case basis. In areas where sight distance in vertical curves is required pruning shall occur at any height required to maximize visibility for the traveling public. Specific guidance shall be given in areas where sight distance requires additional pruning. VDOT will make efforts to give the contractor advance warning for any areas that will require additional height.

7. Evergreens shall not be pruned until VDOT has been notified and agreed to the pruning method and procedure planned on by the Contractor.

8. Total pruning of individual trees shall ensure the natural form and shape of each species is maintained additionally, pruning shall not exceed removal of more than 20% of a tree crown.

9. All dead, diseased, decayed and hanging limbs greater than 4 inches over the roadway at any height shall be removed.

10. All Official Signs shall be “Day-lighted” in accordance with Attachment F.

11. Overhead power lines – do not prune within ten (10) feet of overhead power lines

12. “Yard/Lawn Trees” - Contact property owner(s) before pruning

Brush Removal –

1. All brush, woody vegetation and small trees (trees between 2 inches at ground level and 6 inches DBH) shall be removed within the removal limits outlined in Horizontal / Vertical Parameters attachment.

2. Cut Slope - “Small tree/Brush” removal shall be performed on all slopes from the backside of ditch line/guardrail to the top of the slope or to a maximum distance listed in work order. Fill Slope - Small tree/Brush removal shall be performed on all slopes from the backside of ditch line/guardrail/shoulder break to the maximum distance listed on work order.

3. No debris shall be left on ROW or adjacent areas without prior approval from the CA or their designee. (Including

Chips)

4. No cut debris shall be left on shoulders overnight or when crews are not working.

5. Overhead power lines – do not cut within ten (10) feet of overhead power lines

6. Fences – Do not cut beyond fence lines. Remove any brush, limbs, etc. that extend from fence line toward roadway.

Bristol District/Lebanon Residency

Road Clearing Service

IFB #: 158683

HORIZONTAL / VERTICAL CLEARANCE PARAMETERS

CL – Centerline of roadway/travel way

L – Estimated shoulder miles (SM) listed in the “SM” column of submitted work order.

Y – Minimum height of pruning cuts measured from centerline (CL) of roadway, at ground level, to height specified in “VERTICAL CLEARANCE” column of submitted work order.

X – Distance measured on a level horizontal plane, at ground level, from roadway centerline (CL) to backside of ditch line, guardrail and/or shoulder break.

Z – Maximum distance measured from back side of ditchline, guardrail and/or shoulder break along the contour slope of cut and fill slopes to the distance specified in “HORIZONTAL CLEARANCE” column of submitted work order.

VERTICAL CLEARANCE (Y+X+L) – Vertical Clearance shall be achieved by the removal of all overhanging limbs, tree branches, etc. that encroach within the designated areas as noted by Y, X and L in the above sketch and descriptions. Pruning cuts shall be proper arborist cuts and may extend beyond distance “X” in order to make proper arborist cuts. The overhead canopy shall be inspected for hanging / dislodged branches which shall be removed during the trimming operation. Trimming operation shall be considered satisfactorily completed when roadway is cleared of all debris and above listed specifications are met.

HORIZONTAL CLEARANCE (X+Z+L) – Horizontal Clearance shall be achieved by the removal of all small trees (< 6” in DBH), brush, woody stemmed vegetation (i.e. briars, reeds, privet, etc.) that are lye within the designated parameters noted as X,Z and L in the above sketch and descriptions. All debris shall be mulched or chipped. All debris that is run through a chipper shall be removed from site and disposed of properly. No chips from chipping operation are to be blown onto VDOT right of way or embankments. Brush removal operation shall be considered satisfactorily completed when roadway is cleared of all debris and above listed specifications are met.

COMMONWEALTH of VIRGINIA

DEPARTMENT OF LABOR AND INDUSTRY

Virginia Department of Labor and Industry Wage Determination Decision

Project Name Road Clearing Service

State Project Code IFB 158683

DOLI Project Number VDOT-24-0026

County or Independent City Multiple Counties

Publication Date 02/01/2024

Construction Type Highway

BUCHANAN COUNTY

Wage Determinations Wage Fringe Carpenter (Includes Form Work) $16.52 Cement Mason/Concrete Finisher $19.35 Ironworker, Reinforcing $20.80 Laborer: Asphalt, Includes Raker, Shoveler, Spreader and Distributor $15.90 Laborer: Common or General $14.35 Laborer: Pipelayer $16.75 Operator: Asphalt Spreader and Distributor $15.95 Operator: Backhoe/Excavator/Trackhoe $20.53 Operator: Broom/Sweeper $12.25 $0.23 Operator: Bulldozer $19.36 Operator: Crane $26.68 Operator: Grader/Blade, Includes Finishing $26.13

Main Street Centre 600 East Main Street, Suite 207

Richmond, Virginia 23219

PHONE (804) 371-2327

FAX (804) 371-6524

Gary G. Pan

COMMISSIONER

Administrative Services/Procurement Bristol District/Lebanon Residency Road Clearing Service

IFB#: 158683

ATTACHMENT F

PREVAILING WAGE RATES

Wage Determinations Wage Fringe

Operator: Loader $19.36 Operator: Mechanic $18.57 Operator: Milling Machine $21.13 Operator: Pavement Planer $17.28 Operator: Pavement Planer Groundsmen $14.81 $0.29 Operator: Paver (Asphalt, Aggregate, and Concrete) $16.80 Operator: Roller $15.85 Operator: Roller (Finishing) $15.17 Operator: Tractor (Utility) $12.25 $0.23 Pavement Marking Operator $19.40 Pavement Marking Truck Driver $19.00 Traffic Control: Flagger $12.00 Truck Driver: Heavy 7CY & Under $16.69 Truck Driver: Heavy Over 7CY $16.69 Truck Driver: Multi Axle $15.63

RUSSELL COUNTY

Carpenter (Includes Form Work) $16.52 Cement Mason/Concrete Finisher $19.35 Ironworker, Reinforcing $20.80 Laborer: Asphalt, Includes Raker, Shoveler, Spreader and Distributor $15.90 Laborer: Common or General $14.34 Laborer: Pipelayer $16.75 Operator: Asphalt Spreader and Distributor $15.95 Operator: Backhoe/Excavator/Trackhoe $20.53 Operator: Broom/Sweeper $12.25 $0.23 Operator: Bulldozer $19.36 Operator: Crane $26.68 Operator: Grader/Blade, Includes Finishing $26.13 Operator: Loader $19.36 Operator: Mechanic $18.57 Operator: Milling Machine $21.13 Operator: Pavement Planer $17.28 Operator: Pavement Planer Groundsmen $14.81 $0.29 Operator: Paver (Asphalt, Aggregate, and Concrete) $16.80 Operator: Roller $15.85 Operator: Roller (Finishing) $15.17 Operator: Tractor (Utility) $12.25 $0.23

Pavement Marking Operator $18.69 Pavement Marking Truck Driver $19.00 Traffic Control: Flagger $12.00 Truck Driver: 1/Single Axle Truck $15.80 Truck Driver: Heavy 7CY & Under $16.69

Truck Driver: Multi Axle $16.08

TAZEWELL COUNTY

Carpenter, Includes Form Work $16.52 Cement Mason/Concrete Finisher $19.35 Ironworker, Reinforcing $20.80 Laborer: Asphalt, Includes Raker, Shoveler, Spreader and Distributor $15.90 Laborer: Common or General $14.34 Laborer: Pipelayer $16.75 Operator: Asphalt Spreader and Distributor $15.95 Operator: Backhoe/Excavator/Trackhoe $20.53 Operator: Broom/Sweeper $12.25 $0.23 Operator: Bulldozer $19.36 Operator: Crane $26.68 Operator: Grader/Blade, Includes Finishing $26.13 Operator: Loader $19.36 Operator: Mechanic $18.57 Operator: Milling Machine $21.13 Operator: Pavement Planer $17.28 Operator: Pavement Planer Groundsmen $14.81 $0.29 Operator: Paver (Asphalt, Aggregate, and Concrete) $16.80 Operator: Roller $15.85 Operator: Roller (Finishing) $15.17 Operator: Tractor (Utility) $12.25 $0.23 Pavement Marking Operator $19.40 Pavement Marking Truck Driver $19.00 Traffic Control: Flagger $12.00 Truck Driver: Heavy 7CY & Under $16.69

Truck Driver: Multi Axle $15.64

Additional Notes

All rates are determined by DOLI and any appeals of specific classifications may be made through the Wage Determination Appeal form available at http://www.doli.virginia.gov/wp-content/uploads/2021/04/Appeal-for-Wage- Determination-Clarification.pdf Any additional classifications may be requested through the Additional Wage Classification form available at http://www.doli.virginia.gov/wp-content/uploads/2021/04/Request-for-Additional-Wage-Classification.pdf

Understand your duties as a contractor under Virginia law by referencing our Contractor Responsibilities information sheet available at http://www.doli.virginia.gov/wp-content/uploads/2021/04/PREVAILING-WAGE- CONTRACTOR-RESPONSIBILITIES.pdf Your employees have specific rights, which can be found on our List of Employee Rights information sheet available at http://www.doli.virginia.gov/wp-content/uploads/2021/04/PREVAILING-WAGE-EMPLOYEE-RIGHTS.pdf

Any further questions should be directed to PrevailingWage@doli.virginia.gov