1544-20260424163909 MSD.pdf

MCCOMB SCHOOL DISTRICT

PURCHASING DEPARTMENT

RFP 2026-1 FOOD SERVICE MANAGEMENT

TO: Bidder

FROM:

RE: Request for Bids RFP

DATE: April 20, 2026

The McComb School District wishes to secure sealed proposals for Food

Service Management. Please return your signed bid by Tuesday, May 5, 2026.

Sealed bid must arrive by 2:00 PM on Tuesday May 5, 2026.

MAILING ADDRESS:

Mr. Johnnie Vick

McComb School District 695 Minnesota Ave.

McComb, MS 39648

RFP Approval

DELIVERY ADDRESS:

Mr. Johnnie Vick McComb School District 695 Minnesota Ave.

McComb, MS 39648

This RFP and all supporting procurement documents shall be submitted to the Mississippi

Department of Education, Office of Child Nutrition, for written approval prior to issuance when required by the state agency. The SFA must incorporate all state agency required changes to its solicitation documents before issuing those documents.

Detailed specifications and bid requirements are attached. Each bidder shall provide detailed information about the services bid. Failure to provide documentation could cause the bid to be disqualified. The McComb School District shall make the final determination of "meeting specifications" in awarding this bid. All pages are required and must be signed with the following information on the sealed envelope:

"SEALED BID #RFP 2026-1 FOOD SERVICE MANAGEMENT"

Name of Company Bidding

DUE: Tuesday, May 5, 2026.

We reserve the right to reject any or all bids submitted. Bids will be awarded as lowest and best bid as found to be in the best interest of McComb School District.

The District reserves the right to waive bid informalities, as it deems appropriate.

Firm Name:

Address:

City/State:

Zip Code:

I hereby guarantee that all materials bid meet or exceed specifications. I am enclosing documentation to verify the products being bid meet the local and state curriculum standard requirements.

Print Name:

Signature:

Tax ID#:

Telephone#:

Fax#:

Email Address:

MCCOMB SCHOOL DISTRICT

REQUEST FOR PROPOSAL

RFP 2026

FOOD SERVICE MANAGEMENT

Original Release: April 20, The McComb School District (SFA) is accepting proposals for the MANAGEMENT OF FOOD SERVICES OPERATIONS from qualified Food Service Management Companies

(FSMC).

Proposal due date is May 5, 2026.

Proposals should be sealed, boxed, and labeled:

FOOD SERVICE MANAGEMENT PROPOSALS, with the appropriate date and time on label.

The McComb School District located in Pike County serves the city of McComb, Mississippi. Detailed demographics will be available upon request. There are seven schools, 2,033 students, housed in 1- Early Childhood Center, 2 - Elementary schools, 1 - Middle schools, 1 - Jr. High School, 1 - High Schools, and 1 - Business and Technical Complex which include 6 kitchens:

• Kennedy Early Childhood

• Summit Elementary School

• Otken Elementary School

• Higgins Middle School

• Denman Jr. High School

• McComb High School

• Business & Technology Complex

Type of Agreement: The Agreement to be negotiated with the successful FSMC will be for a "Cost of Operations, plus Fee" type.

All FSMC proposing must be aware of all current and pending federal regulations regarding school food service management (such as all recent and upcoming changes in the USDA regulation related to HHFKA).

By submitting a proposal all FSMC acknowledge their compliance of all existing and proposed federal guidelines that may affect a FSMC.

All bids should include one (1) original and four (4) copies for a total of five (5) Proposals.

For any questions related to the bidding process, please contact Mr. Johnnie Vick at 601-684-4661

Staffing, Training and Transition Plans 20 points

25 points

30 points Nutrition: Menus, Nutrition Education, & Nutrient Analysis

Financial Plan including Fee structure

Oral Presentation

Oral presentations, if required, will be scheduled by the SFA with the FSMC.

Proposal Submission and Award

Sealed proposals are to be submitted to the SFA. Proposal is to be submitted in a sealed box marked "Food Service Management Proposal." Send one (1) original and four (4) copies of the proposal. For any questions related to the bidding process, please contact Mr. Johnnie Vick at 601-684-4661.

1. The SFA reserves the right to reject any or all proposals, if deemed to be in the best interest of the SFA.

2. Award shall be made to the qualified and responsible FSMC whose proposal is deemed in the best interest of the District by the evaluation process.

3. FSMC must fully inform themselves as to the condition, requirements and specifications before submitting proposal.

Incurred Costs

The SFA is not liable for any cost incurred by the FSMC prior to the signing of a contract.

Contract Teims

The contract shall be for an approximate period of one year beginning on July 1, 2026 and ending on June 30, 2027 with up to four one (1) year renewals with mutual agreement between the SFA and the FSMC.

The selected FSMC and the SFA will establish mutually acceptable financial plans based on proposals and written contractual obligations. The Food Service program shall meet all requirements of the National School Lunch and School Breakfast Programs of the United States Department of Agriculture, and the Mississippi Department of Education.

The selected FSMC shall submit a budget in March of each year, earlier if requested, to be used by the SFA in its budget process. The SFA shall retain ultimate control over meal prices, and all appropriate elements of the food service program.

Terms of the actual agreement with the successful FSMC will be developed through negotiation to be consistent with the rights reserved by the SFA as described by USDA rules and regulations.

All contracts shall include a termination clause whereby either party may cancel for cause with 60-day notification.

Pre-Proposal Questions

Any questions needing clarification for this RFP must be submitted in writing to Mr.

Johnnie Vick no later than April 23, 2026. Answers will be submitted for all questions in the form of an Addendum no later April 28, 2026.

Walk-through will be available at FSMC's request.

RFP Timeline

April 23, 2026

April 28, 2026

May 5, 2026

May 11, 2026

May 12, 2026

July 1, 2026

RFP questions due via email no later than 1 :00 p.m. (CST )

RFP questions will be answered via an Addendum.

Proposals 2:00PM. (CST}.

Recommendation to School Board

SFA Action -An agreement shall be negotiated between SFA and FSMC upon award of contract.

SFA Action -Department of Education review and approval Required after all negotiations are complete.

FSMC to begin service.

No oral interpretation will be made to any FSMC as to the meaning of the RFP unless the questions are submitted in writing to Mr. Johnnie Vick via email. Clarifications shall be made via an Addendum no later than TBD. Every FSMC will be notified of all questions and answers including any other necessary addendum(s) to the RFP via email.

The successful FSMC shall conduct the food service program in a manner which best fulfills the following program and upgrade objectives:

1. To provide an appealing and nutritionally sound traditional lunch and Extra Food

Sales programs for students as economically as possible.

2. To promote nutritional awareness whenever the food service can interface with SFA programs.

3. Ensure good participation by quality food and service to all schools, by successful menu variation and planning, by better marketing techniques, and by a strong emphasis on public relations.

4. Provide a management staff and structure that will ensure that the SFA school food program is one of consistent quality and of positive regard by students, staff, and the public.

5. Establish a formal structure to routinely and continuously gather input from students, staff, and the public about food service.

6. Establish and conduct staff training programs, which will ensure staff development, proper supervision and consistent quality control and safety both in production and service.

7. Establish a Financial plan to operate the school lunch program.

8. Provide a financial reporting system that meets Federal, State, and SFA requirements.

9. The SFA shall approve all a la carte items and the prices charged for those items in advance of sale by the FSMC.

1 O. The SFA will ensure that food and beverage service for all a la carte beverage and food items meet the USDA smart snack standards (7CFR 210.11) and the competitive food requirements set forth by Mississippi State Board of Education

Po Li cy 17. 1.

Proposal Format

Proposals must be concise and in outline format. Pertinent supplemental information should be referenced and included as attachments. All proposals must address the following:

A. Required Documents - includes:

1. List the name, address, email address, and telephone number of the person to be contacted regarding this RFP. Signed by an officer of the FSMC.

2. Proposal Bonding documents.

3. Proof of insurance as required.

4. Financial: Exhibit F- Food service program proposed budget (Excel format)

B. Proposal Executive Summaf.Y-

1. Highlight the major features of the proposal, (see evaluation criteria), and identify any supporting information pertinent to the proposal. In short, the reader should be able to determine the essence of the proposal and generally how well it meets the requirements by reading the Proposal Summary.

c. Marketing Programs (1 o points)

1. Describe your Marketing Plans. Include all grade levels.

2. Describe your plans regarding involvement of Students, Parents, & Staff; and plans for maximizing Free and Reduced participation.

D. Company Experience and Reference (1.5_p_Qints)

1. Provide a brief description of your Company, outside of what is being provided below. (Limit 5 pages).

2. Provide evidence of capability and credibility, and appropriate experience to successfully fulfill scope and purpose.

3. Describe FSMC's potential for strong interrelationships, teamwork and cooperation between SFA and FSMC.

4. Provide a sample of a Monthly Operating Statement and Participation Record

Statement. Include any other pertinent record keeping documents that may ve used for this project.

5. Provide annual reports of financial statements certified by a licensed public accountant.

6. Describe previous work performance similar to the scope and purpose described in this RFP.

7. References: Please include reference name, address, contact name, and phone number for the following K-12 Food Service Programs: