1544-20260107092334 MSD.pdf

Request for Proposal (RFP) McComb School District

Cybersecurity Enhancement Project Grant Funding Year: FY22 Grant Number: 22CS243 Funding Source: State and Local Cybersecurity Grant Program (SLCGP) CFDA Number: 97.137

FAIN: EMW-2022-CY-00005-S01

Overview The McComb School District is soliciting proposals from qualified vendors to provide cybersecurity services, equipment, and workforce development training in accordance with the approved SLCGP (State and Local Cybersecurity Grant Program) grant award. This RFP is structured into three sections.

Vendors must meet the itemized descriptions and quantities for each service or product listed.

All proposed solutions must align with FEMA’s Authorized Equipment List (AEL) where applicable.

Section 1: Cybersecurity Contractual Services Description Quantity Fortimail Cloud Gateway Quick Deploy License (3 months) 1 Fortimail Cloud License - 3 Year Subscription Low resource user add-on license for FortiMail Cloud, for specific education use cases 2600

FortiEDR Forticare Subscription FortiEDR Discover, Protect & Respond (500 seats MOQ) 3 Year FortiEDR Discover, Protect & Respond Cloud Subscription and FortiCare Premium for 500 endpoints

FortiEDR Forticare Subscription (1 Year), FortiCare BPS Subscription for FortiEDR 1 Year FortiEDR Best Practice Service for up to 1,000 Endpoints/users 1

Forticare Premium Service Agreement Extended service agreement (renewal) -advance hardware replacement - 3 years - shipment - response time: NBD 1

Mobility Agent License (2,000 Connections) FortiClient Single Sign-On (SSO) Mobility Agent - License - 2000 connections 1

Extreme Cloud IQ Pilot 5400 (3 Year) 1

Extreme Cloud IQ Pilot 5500 (3 Year) 4 Extreme Networks Extreme Works Education Program Hardware Replacement Parts 1

Extreme Network Premier License (1 Year) 1 Software and Technical Assistance Service 1

Section 2: Cybersecurity Equipment

FEMA

AEL Description Quantity

05NP-

00-FWAL

Fortinet Fortigate 601F Firewall Security appliance - with 3 years FortiCare Premium Support + 3 years FortiGuard Enterprise Protection

- 10GbE, 25GbE - front and side to back - 1U - rack-mountable

05NP-

00-IDPS

Fortinet Authenticator 300F Security Appliance 4 ports 1GbE 1U, rack mountable 1

05NP-

00-IDPS

Fortigate 601F 1-Year FortiAnalyzer Cloud with SOCaaS: cloud-based central logging & analytics. Include all FortiGate log types, IOC Service, Security Automation Service, FortiGuard Outbreak Detection Service and SOCaaS.

05EN-

00-ECRP

Fortimail Cloud Gateway Premium w/ Cloud API Connector 3 Year FortiMail Cloud - Gateway Premium w. Cloud Email API connector support for Microsoft 365, Exchange or Google (101-1000 mailboxes).

FortiCare Premium Support included.

04AP-

11-SAAS

FortiEDR Discover, Protect & Respond (3-Year Subscription), FortiEDR Discover, Protect & Respond (500 seats MOQ) 3 Year FortiEDR Discover, Protect & Respond Cloud Subscription and FortiCare Premium for 25 endpoints

04HW-

01-NETD

Network Switches (Extreme Networks ExtremeSwitching 5420M - Switch or equivalent) 1

04HW-

01-NETD

Network Switches (Extreme 7520-48Y Switch with Front- Back Airflow or equivalent) 1

04HW-

01-NETD

Network Switches (Extreme Networks Extreme Switching 5520 series 5520-12MW-36W – Switch or equivalent) 4

10PE-00-

UPS Power Supply (for POE+ Switch) 1

Section 3: Cybersecurity Training / Workforce Development

Training Name Participants Microsoft Pro Server Course 1 Fortinet On-Demand Lab web-based lab - 20 hours 1 Fortigate Admin E-Learner live e-learning - 4 days 1

Submission Requirements (5 Sections)

• Cover Letter

• References from similar projects

• Detailed cost for each item/service listed

• Timeline for delivery and implementation

• Warranty and support details

Proposals are to Consist of:

1. Cover Letter

Name of Firm:

Address of Home Office and Address of Branch Office if Applicable:

Telephone Number(s):

Fax Number(s):

Form of Business Organization (Corporation, Partnership, Individual, Joint Venture, Other):

Year Founded:

Primary individual to contact:

Primary contact’s telephone and email address:

2. References from similar projects

3. The response to all requirements of this RFP including, but not limited to (cost and/or other):

a. Section 1: Cybersecurity Contractual Services

b. Section 2: Cybersecurity Equipment

c. Section 3: Cybersecurity Training / Workforce Development

4. Explanation of Delivery and Timeline of Services

5. Warranty and support details

Evaluation Criteria Proposals will be evaluated based on the following weighted criteria:

Evaluation Criteria Points Overall Price 40 Satisfies all scope and service criteria outlined in the RFP 10 Vendor Qualifications and Experience 15 Delivery and Implementation Timeline 15 Support and Warranty Offerings 20 Total 100

Proposal Deadline All proposals must be submitted by January 30, 2026 to:

Nita Cameron Administrative Assistant to the Superintendent McComb School District 695 Minnesota Ave. / P.O. Box 868 McComb, MS 39648 Email: msdbids@mccomb.k12.ms.us Phone: 601-684-4661

Selection Schedule

1) Newspaper ads run locally from 12/27/25 through 1/9/26

a. 1st Newspaper Ad, 12/27/25

b. 2nd Newspaper Ad, 12/31/26

c. 3rd Newspaper Ad, 1/3/26

d. 4th Newspaper Ad, 1/7/26

e. Web posting on McComb School District Website 12/27/25

2) Proposal Submission Window: 12/27/25 through 1/30/26

3) Evaluation Period: 2/2/26 through 2/20/26 mailto:msdbids@mccomb.k12.ms.us

4) Notice of Intent to Award posted on School District Website: 3/6/26

5) Presentation/Approval of Winning Bid to McComb School District School Board:

3/17/26

6) Award Notice posted on McComb School District Website 3/18/26 & Winning Vendor

Notified

a. Non-award Notification sent to all other bidders

Inquiries All correspondence and inquiries regarding this RFP must be done via email:

biggsr@mccomb.k12.ms.us

If a vendor does not receive a response within 24 hours, it is the responsibility of the vendor to call Robert Biggs at 601-465-0978 and confirm that the email message was received.

All responses to inquiries will be posted on the McComb School District website under “Current Bid Information” as an FAQ within 24 hours. This will allow all vendors to have access to the question(s) and response(s).

Rejection of Proposals McComb School District reserves the right to, at any time and in its sole discretion, reject any and all proposals received as a result of this request, or to negotiate separately with any and all competing vendors.

Contractor Responsibility Program By submitting a response, vendors agree that neither they nor any subcontractor(s) are currently under bidding list suspension or debarment by McComb School District, any state, or the federal government. If it is later discovered that any violations have occurred, McComb School District may reject any proposal or rescind any contract awarded pursuant to this RFP.

Compliance and Legal Requirements All proposals submitted under this RFP must comply with applicable Mississippi state laws, federal regulations, and grant requirements. By submitting a proposal, the vendor certifies compliance with the following:

Mississippi Public Purchasing Law

• This procurement is conducted in accordance with Miss. Code Ann. § 31-7-1 through 31- 7-73.

mailto:biggsr@mccomb.k12.ms.us

• The McComb School District will award to the lowest and best bid, considering price, quality, warranty, and vendor qualifications.

Mississippi Department of Education & PPRB Rules

• Vendors must adhere to the Mississippi Department of Education Procurement

Guidelines and Public Procurement Review Board (PPRB) regulations for transparency and ethics.

Grant Compliance

• All products and services must align with FEMA’s Authorized Equipment List (AEL) and

State and Local Cybersecurity Grant Program (SLCGP) requirements.

• Vendors must follow NIST Cybersecurity Framework and NIST NICE Workforce

Framework standards where applicable.

Indemnification and Liability

• The McComb School District shall not indemnify or hold harmless vendors beyond what is permitted by law.

• Liability is subject to Miss. Code Ann. § 11-46-15, which limits governmental liability to

$500,000 per occurrence.

Insurance Requirements

• Vendors must provide proof of:

• General Liability Insurance

Termination and Governing Law

• The McComb School District reserves the right to terminate the contract for convenience without penalty.

• The contract shall be governed by Mississippi law, with venue in Pike County, Mississippi.

Ethics and Conflict of Interest

• Vendors must comply with Mississippi Ethics in Public Contracting provisions and disclose any potential conflicts of interest.

Contractor Licensing

• For any installation or construction exceeding $50,000, vendors must comply with Miss.

Code Ann. § 31-3-21 and include a valid Certificate of Responsibility number on the bid envelope.

RFP Evaluation Scoring Sheet

Vendor Name Price (40)

Compliance (10)

Experience (15)

Timeline (15)

Support (20)

Total (100)