15-249-SOL-00009_REV_1_Synopsis-Solicitation_IHS.docx

REV 1 Combined Synopsis/Solicitation 15-249-SOL-00009 Page 1 of 10

Emergency Generator Services Tucson Area Indian Health Service

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is 15-249-SOL-00009 and issued as an invitation for a Request for Proposal (RFP).

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular FAC 2005-80.

This requirement is a Small Business Set-Aside and only qualified offerors may submit quotes. The Small Business Size Standard is $70 M. The North American Industry Classification System (NAICS) is 811310.

The following is a list of the generators and transfer switches (NOTE: Contractor is responsible for confirming generator and transfer switch information prior to submitting proposal):

1. San Xavier Health Care Center Transfer Switch Make: CTG Model: MX15O Serial #: TSA24000 Phase: 3 Hours: N/A Voltage: 480 Amps: 400 Enclosure Nema 1 or 3

2. San Xavier Health Care Center Generator Make CAT Model C-9 Serial # NBP00784 Phase: 3 Arr #: 0 Hours: 14 voltage: 480 Amps: 376

3. San Simon Health Care Center Generator Make: CAT Model: C-9 Serial #: NBP00793 Phase: 3 Arr #: 0 Hours: 105 Voltage: 480 Amps: 376tr

4. San Simon Health Care Center Transfer Switch Make: CTG Model: MX15O Serial #: TSA24164 Phase: 3 Hours: N/A Voltage: 480 Amps: 1000 Enclosure Nema 1 or 3

5. Santa Rosa Health Care Center Transfer Switch Make: CTG Model: MX15O Serial #: TSA23999 Phase: 3 Hours: N/A Voltage: 210 Amps: 400 Enclosure Nema 1 or 3

6. Santa Rosa Health Care Center Generator Make CAT Model C4.4 Serial # LC500201 Phase 3 Arr #: 0 Hours 14, Voltage 210, Amps 347

A. This solicitation will result in a single award “Requirements” (also known as “Task Order’) type Performance-Based Service Acquisition with one Base Year and four Option Years.

B. Following are the number of inspections the Sells Service Unit satellite clinics are expected to have for emergency generator inspections. Contractors under this contract can expect these inspections and can rely on this information in completing their Schedule Of Services:

Facility - Minimum Inspections

1. San Xavier Health Center /Four per year

2. San Simon Health Center /Four per year

3. Santa Rosa Health Center /Four per year

D. Performance under this contract shall be for One Base Year to begin on the Date of Award – September 30, 2015 and shall not extend beyond the completion date of September 30, 2015 unless the period is changed by written modification to the contract (see Far Clause “Option to Extend the Term of the Contract”).

E. The contract period of performance is one Base Year and Four Option Years as follows:

Description of Requirements A. To provide the Tucson Area Indian Health Service with Level 2 Inspections, fuel refills, and repair services for the emergency generators at the three satellite clinics. These facilities are located on the Tohono O’odham Indian Reservation.

B. The Contractor shall furnish all labor, supervision, transportation, equipment, tools, supplies, and incidentals necessary to complete the required emergency generator services. The contractor will be required to complete the Indian Health Service emergency generator inspection forms for level 1. The forms are based off of the 2005 NFPA 110, Annex A, figure A 8.3.1(a).

C. Maintenance shall include oil, filters and belts replacement. The Contractor shall inspect and report any worn or broken items. The Contractor shall remove tools, equipment, scrap material, and debris used in the service/testing from the compound.

Location and Hours A. All work shall be performed between hours of operation for the listed location and shall commence no earlier than 7:00 AM /MST and continue no later than 5:00 pm MST, Monday through Friday

(excluding federally recognized holidays), or as agreed upon between the Contractor and the Contracting Officer Representative. There shall be no work scheduled on weekends without approval by the Contracting Officer. Federally recognized holidays can be found online at: http://www.opm.gov/fedhol/index.asp.

B. All site locations are located on the Tohono O’odham Indian Reservation:

1. San Xavier IHS, 7900 South J. Stock Rd, Tucson, AZ 85746

2. Santa Rosa Health Center, Hc01 Box 8700, Sells, AZ 85634 / Federal Route 15, Mile Post 12, Sells Arizona 85634

3. San Simon Health Center, West Highway 86, Mile Marker 74, HC01 Sells, Arizona 85634 FAR Clauses The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference which applies to this acquisition:

Offerors responding to this announcement shall submit their proposals in accordance with FAR Part 52.212-1 Instructions to Offerors-Commercial Items (Apr 2014)

The following factors shall be used to evaluate quotes: Award will be made on the basis of lowest price technically acceptable. The Government intends to evaluate offers and make award without discussions; however this does not preclude the Government from having discussions if it is in the best interest of the Government to do so.

52.212-2 Evaluation—Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

2. Technical Capability to meet the Government Requirement

3. Contractors Satisfactory Past Performance Technical and past performance when combined, are equal to price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The selected offeror must submit a completed copy of the listed representations and certifications in accordance with FAR Part 52.212-3 Offeror Representations and Certifications-Commercial Items.

The selected offeror must comply with the terms in FAR Part 52.212-4 Contract Terms and Conditions-Commercial Items (Dec 2014).

The terms in FAR Part 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items. (Apr 2015) will apply to this acquisition.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at the following address: https://www.acquisition.gov/far/current/html/FARTOCP52.htmL

52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) 52.204-6 Data Universal Numbering System Number (JUL 2013) 52.204-7 System for Award Management (JUL 2013) 52.204-8 Annual Representations and Certifications (DEC 2014) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) 52.204-14, Service Contract Reporting Requirements (Jan 2014) 52.204-16 Commercial and Government Entity Code Reporting (NOV 2014) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) 52.219-8, Utilization of Small Business Concerns (Oct 2014) 52.219-9, Small Business Subcontracting Plan (Oct 2014) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) 52.219-14, Limitations on Subcontracting (Nov 2011) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) 52.222-3, Convict Labor (June 2003) 52.222-17, Nondisplacement of Qualified Workers (May 2014) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Mar 2007) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-41, Service Contract Labor Standards (May 2014) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (May 2014) 52.222-50, Combating Trafficking in Persons (Mar 2015) 52.222-54, Employment Eligibility Verification (AUG 2013).

52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-1, Buy American—Supplies (May 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) 52.239-1, Privacy or Security Safeguards (AUG 1996)

Department Of Labor No contractor or subcontractor holding a service contract for any dollar amount shall pay any of its employees working on the contract less than the minimum wage specified in section 6(a)(1) of the Fair Labor Standards Act (29 U.S.C. 206).

The Department of Labor, Wage and Hour Division has issued a Wage Determination for laborers to be employed under this contract. In addition, to paying employees appropriate hourly wages the contractor is responsible for fringe benefits applicable to all classes of service employees engaged in contract performance. Fringe benefits are not included in the hourly wages.

Work within Tribal Reservation Notice is hereby given that Contractors who perform projects within the interior boundaries of the Tohono O’odham Reservation must comply with Tribal Employment Rights Ordinance requirements of the local Tribal Government. The contractor shall be responsible for payment of any tribal taxes, permits, fees, or hiring requirements. For more information, please contact the Tribal Employment Rights Office at 520-383-3304 or 1-888-882-5510 / Tohono O’odham Nation Treasurer Office 520-383-1800.

Offers/Quotes:

Quotes are due no later than May 15, 2015 at 3:00 pm (MST) Submit the Proposal offer via US Mail or Email to the following address:

Communications - Regarding this Solicitation Questions or comments regarding this solicitation must be submitted in writing, cite the solicitation number, and be directed to the following Government Representative: Arcelia Medina, Contract Specialist Email:Arcelia.medina@ihs.gov.

Oral questions will not be answered due to the possibility of misunderstanding or misinterpretation. Questions or comments should be submitted five (5) calendar days prior to the closing date for receipt of proposals to allow for analysis and dissemination of responses in advance of the due date for proposals. Late questions or comments are not guaranteed a response prior to the proposal due date.

Site Visit Offerors or quoters are urged and expected to inspect the site where the work will be performed to ensure accuracy of equipment and locations that may affect the total cost of providing services. The site visit is not mandatory but highly encouraged. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

A Site visit will be held at the following locations, dates and times:

Location: San Simon Health Center, West Highway 86, Mile Post 74, Sells, Arizona

Location: Santa Rosa Health Center, Hc01 Box 8700, Sells, AZ 85634 /Federal Route 15, Mile Post 12, Sells Arizona 85634

For further information about the site visit or access requirements, please contact:

Name: Douglas Barber Douglas.Barber@IHS.Gov Telephone: 520-362-7020

Location: San Xavier Health Center, 7900 S. J Stock Rd. Tucson, AZ 85746

For further information about the site visit or access requirements, please contact:

Name: Magdalena Moreno, Magdalen.moreno@ihs.gov Telephone: 520-295-2486

352.242-70 Key Personnel (January 2006) The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the contractor or Government.

352.242-71 Tobacco-free Facilities (January 2006) In accordance with Department of Health and Human Services (HHS) policy, the Contractor and its staff are prohibited from using tobacco products of any kind (e.g., cigarettes, cigars, pipes, and smokeless tobacco) while on any HHS property, including use in personal or company vehicles operated by Contractor employees while on an HHS property. This policy also applies to all subcontracts awarded under the contract or order. The term ‘‘HHS properties’’ includes all properties owned, controlled and/or leased by HHS when totally occupied by HHS, including all indoor and outdoor areas of such properties. Where HHS only partially occupies such properties, it includes all HHS-occupied interior space. Where HHS leases space in a multi-occupant building or complex, the tobacco-free HHS policy will apply to the maximum area permitted by both law and current lease agreements. The Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understand, and comply with this policy.

352.242-72 Native American Graves Protection and Repatriation Act (January 2006)

(a) Public Law 101–601, dated November 16, 1990, also known as the Native American Graves Protection and Repatriation Act, imposes certain responsibilities on individuals and organizations when they discover Native American cultural items (including human remains) on federal or tribal lands. (b) In the event the Contractor discovers Native American cultural items (including human remains, associated funerary objects, unassociated funerary objects, sacred objects and cultural patrimony), as defined in the Act during contract performance, the Contractor shall— (i) Immediately cease activity in the area of the discovery; (ii) Notify the Contracting Officer of the discovery; and (iii) Make a reasonable effort to protect the items discovered before resuming such activity. Upon receipt of the Contractor’s discovery notice, the Contracting Officer will notify the appropriate authorities as required by the Act. (c) Unless otherwise specified by the Contracting Officer, the Contractor may resume activity in the area on the 31st calendar day following the date that the appropriate authorities certify receipt of the discovery notice. The Contracting Officer shall provide to the Contractor the date that the appropriate authorities certify receipt of the discovery notice and the date on which the Contractor may resume activities.

352.242-73 Withholding of Contract Payments (January 2006) Notwithstanding any other payment provisions of this contract, failure of the Contractor to submit required reports when due or failure to perform or deliver required work, supplies, or services, may result in the withholding of payments under this contract unless such failure arises out of causes beyond the control, and without the fault or negligence of the Contractor as defined by the clause entitled ‘‘Excusable Delays’’ or ‘‘Default,’’ as applicable. The Government will immediately notify the Contractor of its intention to withhold payment of any invoice or voucher submitted.

LIST OF ATTACHMENTS:

Attachment A – Schedule of Fees

Attachment B – Quarterly Inspection Checklist

ATTACHMENT A - SCHEDULE OF FEES

TOTAL FOR BASE YEAR

TOTAL FOR OPTION YEAR I

TOTAL FOR OPTION YEAR II

TOTAL FOR OPTION YEAR III

TOTAL FOR OPTION YEAR IV

TOTAL ALL ITEMS (1 – 5)