Attachment_J-1_Technical_Requirements_Architectural_Design.pdf

TECHNICAL REQUIREMENTS FOR ARCHITECTURAL DESIGN CONTRACT

1.0 GENERAL

The requirements define standards of design, detailed requirements, format, preparation and submittal of drawings, specifications, cost estimates, project engineering documentation, and other related documents for architectural and engineering services. The Contractor shall provide all pre-design, design and post-design services as delineated herein and detailed in specific task order proposal requests.

Background: The Jefferson Laboratory Complex sits on 496 acres in the midst of a pine forest.

Originally part of the Pine Bluff Arsenal, most of the buildings on the campus were constructed in the 1950s for the U.S. Army’s biological warfare weapons program. In 1969, the biological weapons operation was halted and the buildings were decommissioned and sterilized.

In 1971, National Center for Toxicological Research (NCTR) was established on the site when the buildings were separated from the Pine Bluff arsenal and turned over to the FDA. The site now is home to both NCTR and the Office of Regulatory Affairs (ORA). The Jefferson

Laboratory Complex accommodates research laboratories, animal housing and offices. But the facilities themselves are aging and in constant need of repairs and upgrades to facilitate the research being conducted. This contract will be the method used for the designs to upgrade and replace the facilities used to conduct scientific research, house animals and administrative spaces.

2.0 PROJECT MANAGEMENT

Both the Government and the Contractor shall have responsibilities concerning project management as defined herein.

2.1 ARCHITECT-ENGINEER CONTRACTOR

The Contractor shall appoint a project manager, who shall be the government's single point of contact, and who shall provide all necessary project representation for the successful accomplishment of the work. The Contractor project manager shall be thoroughly familiar with all requirements, schedules, and cost limitations. The Contractor project manager shall be identified in the Contractor proposal prior to contract award. (See Section 4.0 for substitution of key personnel.)

2.2 GOVERNMENT

The Government shall be represented by the assigned Contracting Officer Representative

(COR) who shall be directly responsible for administering the progress of the work and providing liaison for the Contractor with the using agency and such Government personnel as may have direct impact on the proper development of the work.

3.0 COMPLIANCE WITH CODES AND STANDARDS

All studies, analyses and designs must comply with the latest issues of all construction codes and standards (Federal, state, local, etc.) which govern and have jurisdiction. Such codes shall include, but not be limited to BOCA, NFPA and National Electric Code. If conflict occurs in the requirements established by these guidelines, the Contractor shall notify the COR of the conflict and the recommended action.

4.0 KEY PERSONNEL

The Contractor shall employ the services of “Key Personnel” pursuant to HHSAR Clause 352.270-5, Key Personnel as outlined in the technical/cost proposal and agreed upon during negotiations to perform the services required under this contract. No substitution will be made without specific written request from the Contractor and the written approval of the Contracting Officer

(CO). All personnel shall be available for full participation at all stages of the survey, predesign, design, and post design services.

5.0 SITE VISITS/CONFERENCE MEETINGS

The Contractor shall coordinate and conduct all meetings, conferences, interviews, etc., as required, for the satisfactory development of the required documents. Site visits shall be made by the Contractor and his consultants in coordination with the PM as to thoroughly familiarize his working staff with the existing site conditions and their effect on the preparation of the contract documents. The Contractor shall maintain a complete log of each and every transaction between the Government and his office, documenting and dating all decisions, site visits, conferences, and telephone conversations. A copy of the log, current to date, shall be provided to the COR on a monthly basis throughout the project contract period. The Contractor shall attend design progress and submittal review meetings and conduct presentations to FDA committees as may be required to ensure development of the proposed project. The Contractor shall prepare and distribute minutes of the meetings to all attendees, the COR and the CO within three working days of the meeting.

6.0 A/E SERVICES FOR THE PREDESIGN PHASE

The Predesign Phase shall be defined as the development of a project from the functional statement and design criteria [Program of Requirements (POR)], budgeting, site selection, environmental assessment (if required), and general project design. For the purpose of this contract, the Predesign Phase shall be the period of performance from the notice to proceed to final approval of the predesign submittals. Refer to the task order Statement of Work (SOW) for the required Predesign Phase submittals applicable for the proposed project.

6.1 PRELIMINARY SURVEY

A Preliminary Survey proposes possible solutions for the operational problem identified in the SOW using the attached standard report format. The Contractor is required to survey the work area, conduct interviews with the users, research FDA Jefferson Labs's historical drawing file and provide other services that lead to development of a minimum of three solutions as defined in the

SOW. A preliminary design and construction cost estimate will be developed for each alternative.

Unless noted otherwise in the SOW, the Contractor shall conduct an asbestos sampling survey (see

Section 7.0 Asbestos Abatement) of the Statement of Work. The Preliminary Survey report shall clearly identify the areas that contain asbestos, the recommended method of removal, and all associated costs. The objective of the Preliminary Survey is to develop a construction budget for the project and a narrative to serve as the design SOW.

6.2 DEVELOPMENT OF ENVIRONMENTAL ASSESSMENT

The Environmental Assessment (EA) process performed by the Agency, or a Professional Services

Contractor, shall determine the applicability of preparing an Environmental Impact Statement

(EIS) or a Finding of No Significant Impact (FONSI). If an Environmental Assessment is necessary the Contractor will follow the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190), as amended; Council on Environmental Quality (CEQ) Regulation 40 CFR 1500-1300; Part 30 of the

Department of Health and Human Services (DHHS) General Administration Manual (GAM-30); and applicable Federal, State, and local regulations. The preparation of the EA shall be accomplished by persons well qualified and highly experienced in the preparation of an EA. Prior to commencing with the development of an EA, the Contractor shall submit and obtain the approval of the names of the consultant(s) or individual(s) that will perform this work. The assessment shall include, but not be limited to the following items: analysis, investigations, determinations substantiated by documents, retrievable facts and other documented records, coordination with Federal, State and local authorities, and interviews which shall result in the determination of whether to prepare an

EIS or a FONSI.

A site plan will be furnished to the Contractor by the Government. The Contractor is responsible for obtaining all information necessary to complete the EA. The Contractor shall submit a draft

EA for review and evaluation to the COR. General review comments will be provided to the

Contractor within a 21-day time period. The Contractor shall incorporate these comments and all supporting documentation with final EA to the COR. The Contractor shall assist FDA in evaluating and responding to public inquiries on the completed EA.

The following page is the outline to be used in the developing the EA.

ENVIRONMENTAL ASSESSMENT OUTLINE

I. INTRODUCTION

II. PURPOSE OF THE ENVIRONMENTAL ASSESSMENT

III. THE PROJECT ENVIRONMENT

A. Overview of the Surrounding Area

B. Description of the Project Site

IV. THE PROPOSED ACTION

A. Description of the Proposed Action

B. Relationship to Existing FDA Facilities

V. ENVIRONMENTAL ANALYSIS

A. Introduction

B. Natural Asset Review

1. Air Quality

2. Surface Water

3. Ground Water

4. Sediment Control and Stormwater Management

5. Water Supply

6. Sanitary Sewer System

7. Solid Waste Disposal

8. Land Use

9. Visual Impact

10. Energy Use

11. Transportation and Parking

12. Noise

13. Socioeconomics

C. Cultural Asset Review

1. Historic Properties

2. Archaeological Data

VI. CONCLUSION

APPENDICES:

A. Agencies and Persons Consulted

B. Environmental Criteria

C. Technical analyses supporting text, as appropriate.

6.3 INVESTIGATIVE REPORT

Projects requiring an Investigative Report shall be thoroughly investigated at the site to resolve and satisfy all requirements of the project as defined in the SOW. The site investigations shall be accomplished by the professional discipline trained in the area of the related work.

Field investigations shall be made by the Contractor and shall include a thorough check of all conditions, dimensions and locations of the area affected by the proposed work. All available information relative to existing conditions, will be made available to the Contractor, who shall research, reproduce, evaluate and verify such information as necessary to perform the work as stated herein.

The Contractor is required to visit the project site. All site visits (number established in the SOW) shall be coordinated with the COR at least 48 hours in advance of the expected visit.

The Contractor shall prepare minutes of all meetings and interviews and send a copy to the COR within three days of the meeting.

Itemized construction cost estimates as defined herein shall be included with the report.

The final report shall fully and accurately describe the objective(s) of the study; the procedures, including equipment and techniques employed in the investigation; analyses and test data with complete description of tests performed; names and qualifications of the personnel performing the investigation; a complete evaluation and analysis of existing conditions; and an accurate, reliable, and detailed proposal describing recommendations for accomplishing such repair, alteration, and/or replacement of existing work as may be required.

The Contractor shall submit to the COR a preliminary Investigative Report for review and evaluation. Consolidated Government review comments will be provided to the Contractor by the COR usually within three weeks. The Contractor shall incorporate these comments and submit the final investigative report to the COR. The final submittal shall include an implementation/phasing schedule together with estimated design costs and construction durations required to meet the program objective(s).

The information for an Investigative Report shall be presented in accordance with the following outline, as shown on the following page.

Investigative Report

Typical Outline

1. Cover Sheet - Identify the study, authors, data, etc.

2. Table of Contents - Headings and page numbers.

3. Statement of the Problem - Define objective of the study.

4. Forward - Cite the sources and approaches used in gathering and evaluating information presented in the report. State all assumptions, escalation of power rates, inflation, building power growth rates, etc.

5. Summary of Recommendations - Explain all options investigated in the report and how the objective is achieved. Unless noted otherwise in the SOW, a minimum of three copies shall be developed.

6. Analysis of Existing Conditions - A description of the existing construction features, HVAC equipment, operation, and maintenance with the inclusion of sketches, flow diagrams, etc.

7. Findings and Evaluations - Explanation of recommended alternative and rationale for selection.

8. Recommendations - Detailed analysis and descriptions of each alternative, including strengths and weakness and cost estimates for each alternative.

9. Calculations - Statistical back-up confirming the correctness of the recommendations.

Relate the data to the Findings and Evaluations and Recommendations Sections. Include if appropriate, all cost estimate sheets.

l0. Bibliography - List of all references used in development of the Report.

11. Appendix - Existing resource material needed for the in-depth understanding of the presented material addressed in the Findings and Evaluations and Recommendations Sections.

Included in this section shall be minutes of all meetings and records of all significant telephone calls.

6.4 PROGRAM OF REQUIREMENTS

FDA policies and procedures determine the requirements for the development, submission, and approval of the POR for new construction, major renovation and the acquisition of special purpose facilities under lease agreements. The POR will serve as a mechanism for obtaining approval for the project and its scope and for developing a cost estimate for inclusion in the FDA budget.

6.4.l FORMAT

The POR shall contain, at a minimum, the following types of information, plus any special requirements or features needed for the particular project involved:

PROGRAM OF REQUIREMENTS

TYPICAL OUTLINE

1. Introduction - Provides a general overview of the project including the following;

(a) Purpose - An explanation of the "Program of Requirements" including information on the client, the users, and assumptions concerning design program development.

(b) Programming Process Methodology - Description of how requirements for the POR were developed, including information on the introductory meeting, net area planned, site visit and interview procedures, outside consultations, functional planning, and block diagram development.

(c) Summary of the Project Scope - A brief summary of the work to be accomplished.

(d) Summary of Findings - Summarization of external influences, space program requirements, building form influences, and cost considerations resulting from the POR.

(e) Outline of Report- A list of the POR major sections and brief statements as to what they include.

2. General Overview - Provides relevant background and historical data on the project including the following:

(a) Agency Organization and Operation - A description of agency's mission and functions to be performed in the project area, including organizational charts.

(b) Existing Facilities - Description of the existing facility and its use and relationship to other facilities within the same general areas. Schedule of existing facilities by

Bureau/Institute/Division/Center, listing: Building No., Floor No., Square Meters, and User Group.

(c) Justification for New Facilities - The programmatic, scientific, and/or operational justification including any cost benefit analysis.

(d) Project Goals - A listing and description of mandatory, important and desirable goals including any anticipated conflicts.

(e) Facts, Data, Influence - Summary of external influences on the project. External conditions include: a list of controlling documents, codes and regulations; proposed site definition including location map, topography, current use, subsurface soil conditions, existing underground utilities, shading and acoustics; the surrounding neighborhood character, public transit, streets and traffic, parking, and air quality;

and, if required, climatological and seismological conditions.

3. Space and Occupancy Summary - Presents data specific to the projects' occupancy program.

This summary should include:

(a) A description of space requirements organized by function and adjacency requirements, including the net area for each major function and support functions, along with a brief narrative highlighting any special considerations. The following is an example of the intended format:

1. Office of the Administrator - 400 square meters

a. The Administrator is the top official of the Agency. He/she and his/her staff should be located in the best possible space (probably on the top floor).

b. The Office of the Administrator consists of 19 people of which 14 will have private offices. There will also be a reception area, workroom, and conference room. A private toilet with basin and water closet should be located adjacent to the Administrator's office. No shower facility is required.

(b) A space program showing the net square meters (nsm) for each function described. The program shall be divided into program space by organizational units, non-program support space (housekeeping, maintenance, storage, general service areas, etc.), and non-program public areas (public facilities, employee facilities, etc.)

(c) A departmental and/or total gross square meters (gsm) allowance shall be a part of the program. The gsm should exceed the net area by a factor which provides adequate circulation, mechanical and electrical space and access to equipment without encouraging an inefficient design. The net-to-gross ratios can be found in the PHS

Manual ("Net and Gross Area Computations"), which will be made available upon request.

4. Space Schedule and Functional relationships - The Space schedule should delineate the features and space requirements of the agency.

This schedule should contain typical space definitions and criteria. If a facility contains more than one type of laboratory, the criteria of each type should be specified, including architectural features (e.g., floors, walls and ceiling materials,) illumination, electrical power, mechanical (e.g., heating, ventilation, and air conditioning criteria, plumbing services), and equipment (fixed and portable) requirements.

At a minimum, the space schedule should define the architectural, environmental, utility, and equipment needs of each different type of space. It should be organized in a chart format, indicating by room or other definitive nomenclature the net area, the occupying organizational unit and staff, and specific architectural, environmental, utility, and equipment needs.

The inter-relationships of all functions should be indicated by priority.

5. Block Plans - The development of three different alternatives to the requirements posed by this project shall be provided in single line scaled diagrammatic layout drawings of the floor plan(s) and other drawings such as elevations, sections, and sketches portraying various site/building features necessary to explain the solutions.

6. Staffing Summary - The Staffing Summary Chart should list and total each full-time, permanent position required for the function, what the current staff is and finally the proposed number of staff.

7. Architectural Design Requirements - General architectural design requirements for the facility should be identified. Although special needs may require identification by room.

The following should be included where applicable:

(a) Design Standards

(b) Building Form including interior clearance requirements; floor size/configuration; core elements; module; bay size; interior zones and parking.

(c) Aesthetic

(d) Energy Conservation; Exterior Materials

(e) Interior, Finishes, Materials, and Graphics

(f) Door Criteria

(g) Food Services

(h) Furnishings and Equipment

(i) Acoustic Control

(j) Facilities for the Handicapped

(k) Fire and Safety

(1) Asbestos Control and Removal

(m) Transportation Systems including elevators, dumbwaiters, mosler telelifts, pneumatic tubes, linen and trash chutes

(n) Description of Existing Conditions

(o) Coordination with Existing Systems

8. Civil Design Requirements - This should include the following, where applicable:

(b) Site Analysis

(c) Environmental Considerations

(d) Landscaping

(e) Pedestrian Flow

(f) Vehicular Access

(g) Site utility locations of chilled water, storm water, and potable water lines, sanitary sewer, electrical, steam, natural gas conduits, compressed air and telephone lines, and fire hydrant locations

(h) Description of Existing Conditions

(i) Coordination with Existing Systems

9. Structural Design Requirements - The following structural requirements should be included, where applicable:

(b) Occupancy and Building Framing Considerations

(c) Seismic Standards

(d) Live Loads

(e) Allowable Stresses

(f) Foundations

(g) Equipment Loads/Miscellaneous

(h) Description of Existing Conditions

(i) Coordination with Existing Systems

10. Electrical Design Requirements - This should include the following where applicable:

(b) Utility Company Service

(c) Telephone Service

(d) Telephone Distribution System

(e) Emergency Power System

(f) Lighting System

(g) Power Distribution System

(h) Grounding System

(j) Computer Based Monitoring/Control System

(k) Specialty System (security, paging, nurse call, etc.).

(1) Data Communications System

(m) Fire Alarm System

(n) Building Security and Access Control System

(o) Lightning Protection

(p) Description of Existing Conditions

(q) Coordination with Existing Systems

11. Mechanical Design Requirements - The following mechanical requirements should be included, where applicable:

(b) Site Utilities - Connected load increases on all central systems (i.e. chilled water, steam, electrical distribution, etc.)

(c) HVAC and Energy Management System - User Requirements (includes fume hoods), design criteria, and system selection

(d) Computer/Process Cooling System - Design Criteria and system selection

(e) Energy Management Control System

(f) Plumbing - water/waste, medical gases, vacuum and air

(g) Fire Protection

(h) Asbestos

(i) Description of Existing Conditions

(j) Coordination with Existing Systems

12. Safety and Security Requirement - Narrative summation of fire, safety, and security requirements reflected in previous technical sections.

13. Miscellaneous Factors - Factors not listed above but which must be considered at the design.

14. Executive Summary - In a condensed form the following information gathered through the POR development should be highlighted:

(a) Project Net and Gross Square Meter Areas

(b) Design and Construction schedule indicating milestones such as the awarding of the A/E

Contract, and construction contract, and the completion of the project. This schedule shall be expressed in the number of months required for each phase.

(c) Proposed or actual funding source(s) should be indicated (e.g., year and/or appropriation number of each source).

(d) Design Costs. Included in these costs should be the estimated A/E fees in the FDA format for predesign and design-related services such as site surveys and soil investigation.

(e) Construction Cost. This should include the construction cost in the FDA format projected to the mid-point of construction including fixed equipment costs, construction inspection fees, shop drawing review and approval, as-built drawing preparation, appropriate contingency allowances and any other costs necessary to provide a complete and usable facility.

(f) Initial Equipment Costs. Include costs of all movable equipment.

(g) Estimated increase in annual year operating costs due to the opening of the facility.

This should include salaries and expenses, repair and improvement costs, and maintenance and utilities costs. Include any costs that may be particular or special for the facility.

The Executive Summary should be the last pages of the POR. These pages should be removable from the POR so copies can be furnished to concerned parties.

The final page of the POR document shall be the signature page, formatted as shown on the following page:

PROGRAM OF REQUIREMENTS

FOR

(PROJECT NAME)

(LOCATION)

Approved:

Agency Date

Agency Date

DHHS Date

FDA Date

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES

FOOD AND DRUG ADMINISTRATION

(AGENCY)

7.0 ASBESTOS ABATEMENT

The Contractor shall engage an accredited Asbestos Abatement Expert to perform an asbestos sampling survey and to prepare asbestos abatement drawings and specifications. The asbestos abatement drawings shall indicate the location and quantity of asbestos within the limits of construction. A separate demolition plan shall show all asbestos to be removed, and indicate which building systems will require shutdown during the removal process.

7.1 SAMPLING

Prior to start of any sampling, the Contractor shall submit to the COR, for approval, the name of the sampling consultant together with qualifications. The Contractor shall notify the COR at least 48 hours in advance of any on-site testing. The bulk samples will be collected in accordance with the Environmental Protection Agency (EPA) GUIDANCE FOR CONTROLLING ASBESTOS

CONTAINING MATERIALS IN BUILDINGS. All samples will be analyzed by a laboratory accredited by the AMERICAN INDUSTRIAL HYGIENE ASSOCIATION, utilizing the EPA BULK PROFICIENCY GUIDELINES.

7.2 WRITTEN REPORTS

Upon completion of the asbestos survey and the analysis of the samples, the Contractor shall prepare and submit a report to the COR. This report shall include location drawings and descriptions of where the bulk samples were obtained, the results of laboratory analysis, and recommendations.

7.3 DRAWING PREPARATION

All procedures for identification and removal of asbestos shall conform with existing EPA

Standards. It shall be the responsibility of the Contractor to obtain the final measurements, quantities, restrictions, and limitations; and to identify the exact SOW in the abatement plan for the construction contract-documents.

7.4 REMOVAL MONITORING & APPROVAL

If required by the SOW the Contractor shall engage a qualified sub-contractor and certified industrial hygienist to provide all monitoring during the asbestos removal process and shall certify that all asbestos has been removed. The Contractor shall prepare a final written response indicating results of the abatement process, including, any changes to the abatement plans, and disposal certificates.

8.0 FIRE PROTECTION ANALYSIS

A Fire Protection Analysis shall list the required fire protection features necessary for a complete integrated life safety and fire protection system, and provide the Government with an overview of the total fire protection system proposed for the project.

Contents of the Fire Protection Analysis shall be as follows:

A. Code Requirements:

The report shall list all fire protection features required for the project based on the most recent edition of the Basic Building Code (B.O.C.A.) and the National Fire

Codes. The Contractor shall indicate how the various components are interconnected to form a viable system.

B. Classification:

The report shall include classification of occupancy and construction, rating of structural components, interior finishes, required building separations or exposure protection, location of all fire rated walls and partitions, exit calculations based on NFPA 101, “Life Safety Code” requirements, identification of areas and the required systems and detection devices necessary. In addition a water supply analysis to determine the sprinkler and hose demands shall be compiled, and along with the location of fire hydrants and other elements of the fire protection system as necessary to provide a complete Fire Protection

Analysis.

The report shall be prepared and submitted in an outline/narrative format. Sketches shall be included, where appropriate, to convey the overall fire protection system.

9.0 A/E SERVICES FOR CONSTRUCTION CONTRACT DOCUMENTS

The Contractor shall develop and furnish complete, coordinated, and appropriate contract documents to be used for competitive bidding or small business 8(a) set aside contracting. The construction documents (drawings, specifications, cost estimates, and design analysis/calculations) shall be submitted at interim stages of development as required by the project submittal schedules. These documents shall be prepared to conform to the following requirements.

9.1 GENERAL

The Contractor shall use his professional abilities and talents to solve the requirements contained in this SOW and the specific task order request including site and schedule constraints.

The Contractor solutions shall show functional usefulness and aesthetic appeal within the established budget limits. The Contractor selection of materials shall be influenced by economy for initial construction cost, as well as, anticipated maintenance cost. FDA encourages the use of new materials, methods, and systems innovations for achieving economy, provided performance is satisfactory and proven. Ease of maintenance is a primary consideration in the selection and assembly of interior and exterior materials. The Contractor shall ensure that the buildings and attendant facilities will be accessible to, and usable by, the physically handicapped based on the most recent edition of the Uniform Federal Accessibility Standards (UFAS) and the Americans

With Disabilities Act Accessibility Guidelines (ADAAG). In the case of a conflict between the standards, the stricter standard shall apply.

9.2 GENERAL

All work must be in accordance with current criteria, guides, and specifications established by

FDA and shall be in accordance with the best engineering practices. Workmanship shall be neat with all lines and lettering of uniform weight and clarity permitting complete legibility and reproduction.

9.2.1 Green Procurement

Contractor shall specify energy efficient equipment that is energy efficient, water efficient, bio-based, environmentally preferable and non-ozone depleting. Contractor will also specify, where possible and applicable, equipment and products which meet agency performance requirements and contain recycled content or are non-toxic or are less toxic alternatives.

Contractor shall incorporate the requirements of FAR 36.601-3 in the design specifications regarding the amount of recovered materials consistent with the performance requirements, availability, price, reasonableness, cost effectiveness, energy conservation, pollution prevention and waste reduction. Contractor will also incorporate the requirement that energy-consuming products must comply with Subpart 23.2. Contractor shall incorporate the following

Executive Orders (EO) in the contract documents:

Executive Order (EO) 13423, "Strengthening Federal Environmental, Energy, and

Transportation Management" and EO 13514, "Federal Leadership in environmental, Energy, and

Economic Performance," require federal agencies to advance sustainable acquisition and ensure that 95% of all applicable new contract actions acquire products and services that:

a) are energy efficient, water efficient, biobased, environmentally preferable, and non-ozone depleting;

b) contain recycled content; or c) are non-toxic or less toxic alternatives, where such products and services meet agency performance requirements.

The contractor shall review policies found at the below weblink and the Department of Health and Human Services’ (HHS) Affirmative Procurement (green purchasing) plan. The plan may be found at the weblink below and is also available upon request by contractor.

http://www.hhs.gov/asfr/ogapa/acquisition/policies/worktool.html

9.3 DRAWINGS

Drawings sets shall be prepared on Contractor furnished sheets. Each set shall include one (1) ANSI C and one (1) ANSI E sized drawings or as required in each task order.. The drawings shall be complete, fully detailed and accurately dimensioned. All work shall be completely noted. Details, sections, elevations, and plans shall be identified and cross referenced to indicate the plan drawing number and the section sheet number. The design shall be in U.S. customary units and Metric units to meet FAR 7.104 (o) and 11.002 (b) for the use of metric measurements.

9.3.1 COVER SHEET

Each cover sheet shall include a vicinity map showing the building site in relation to neighboring structures and/or surrounding highways. A map indicating the project or site and/ or building shall also be provided. All maps shall show scales, north arrows, and appropriate legends. An index of all drawings and abbreviations along with an explanation of the detail referencing system shall be included on the cover sheet. A legend and symbol list shall be provided on the first sheet of each discipline. All lettering shall be 3mm minimum in height.

General conditions concerning working hours, special building restrictions, property and personnel protection, coordination with other contractors and Government personnel, overtime requirements for utility outages, etc., shall be listed under the "General Notes" on the cover page and coordinated with Division 0 and the CO.

The Contractor must carefully edit the "General and Special Conditions" of the project specifications to insure that there is no conflict between the specifications and the General

Notes.

9.3.2 SCHEDULES

Schedules shall be provided on the drawings for room finishes, doors, windows, electrical equipment, mechanical equipment, plumbing fixtures and other items required to convey design requirements. The schedules shall describe each item of work, and symbols for these items shall be cross referenced on the plans, elevations, and schedules.

9.3.3 SIGNATURE

Prior to final submittal, a registered/licensed A/E shall affix his professional seal and signature to the original drawings. The designer(s) draftspersons shall affix their first initial and surname in the place provided on each sheet.

9.4 SPECIFICATIONS

Specifications shall be typed on A4 size bond paper using the AIA Masterspec, CSI Masterformat, http://www.hhs.gov/asfr/ogapa/acquisition/policies/worktool.html or those originated by the Contractor, in this order of preference. Format approval from the COR is required. Specification format shall be clear, concise, comprehensive, and present no conflict in work control and construction management. Specifications supplement the drawings and are not to be substituted for work that can more effectively be defined on the drawings. The specifications shall include a GENERAL REQUIREMENTS section which includes a Summary of Work.

The Summary of Work shall entail one or two paragraphs that summarize the project scope detail and disciplines involved.

9.4.1 FORMAT

Interim specifications up to and including the 70 percent submittal shall consist of a marked-up guide specification, with typed supplemental specification as required by the project work. The

Contractor is cautioned that illegible specifications will require resubmission. Specifications submitted after the 70 percent stage shall be typed on bond paper, and be single spaced.

9.4.2 CONTENT

A Table of Contents and a list of required contractor submittals with reference paragraphs shall be provided with all specifications. The cover sheet shall bear the name of the project and the date of preparation. Except where a sole source product is required, sole source specifications are not permitted. To ensure comprehensive specifications, the Contractor shall specify the quality and performance requirements of the materials and equipment. All applicable Government and industrial standards shall be referenced. The Contractor shall submit separately from the specifications the expected duration of construction. The Contractor shall submit to the COR documentation, as requested, (i.e. bar chart, CPM, etc.) supporting the estimated duration.

9.4.3 SPECIFICATION REVIEW

The Contractor shall continuously monitor preparation of the specifications to eliminate ambiguities, wordiness, and inaccuracies. The Contractor shall review the General and Special

Conditions and identify to the COR any changes necessary for accomplishment of the construction effort.

9.5 COORDINATION & REVIEW CHECKLIST

All contract documents shall be coordinated not only to ensure coverage but to eliminate contradictions. Special care shall be taken to coordinate all drawings and specifications. Each submittal shall be carefully checked by the Contractor. Checks should be made by qualified persons other than those preparing the materials. Names of the checkers shall be indicated on drawings, computation sheets, etc. The Contractor shall submit a written checklist at each scheduled submission that verifies key coordination issues. The Contractor shall use Redicheck or his own review check list if approved for use by the COR.

9.6 DETAILED CONSTRUCTION COST ESTIMATES

Cost estimates shall be provided with each contract submission using either the Standard 16 Division CSI Format or Uniformat System, as specified by the COR.

9.6.1 CONTENTS

Cost estimates shall be broken down by trade, labor hours, and material quantities. On a separate summary sheet the Contractor shall identify total gross and net square meter costs, and gross square meter costs by discipline. The Contractor shall use appropriate overhead and profit mark-ups, as determined by historical costs and the current bidding climate. The COR shall be promptly notified at any time if it is determined that the work cannot be performed within the limit of budget funds. When overruns occur the Contractor will recommend action(s) that are necessary to reduce the project cost within the budget limits. Included with the recommended action(s), the

Contractor will identify options. As directed by the COR, the Contractor will implement, at no additional cost to the Government the approved recommended action to reduce costs to within the budget limitations ().

9.7 DESIGN ANALYSIS AND CALCULATIONS

Complete design analyses and calculations shall be submitted with each contract submission to support the design in accordance with the SOW. Calculations shall be performed for Civil, Structural, Mechanical, Plumbing, Fire Safety, and Electrical. Computerized calculations shall be complete and self explanatory.

9.7.1 FORMAT

All design computations shall be prepared in an orderly and consistent manner on A4 size paper suitable for reproducing legible copies. The heading of each sheet shall contain the name and location of the project, brief identifying description of the computation, page number, date and surname of the designer preparing the computation. All calculations shall be checked by a professional engineer. The reviewing engineer of each discipline shall affix his/her professional seal, then sign and date the cover sheet. All computations shall be indexed and arranged in an orderly manner with appropriate sketches so that any element of the design can be easily referenced. The final design submission shall include a complete set of checked computations clearly marked, Final Design Calculations. Include all appropriate product literature OR catalog cuts OR major equipment or items specified and used as basis of design.

Note that specific brand names/model numbers shall not be acceptable contract requirement.

Performance requirement and salient characteristics shall be included to determine an equal product to that specified.

9.8 CLARIFICATION OF CONTRACT DOCUMENTS

The Contractor shall include expenses incurred by site visits and the preparation of documentation (definitive sketches, written clarifications, amendments to bidding documents, etc.) necessary to establish and clarify the project design and as required during construction.

9.9 REDESIGN RESPONSIBILITY FOR DESIGN ERRORS OR DEFICIENCIES

The Contractor shall be responsible for the professional quality, the technical accuracy, the coordination of all contract documents and any other services furnished under contract. The

Contractor shall, without additional compensation, correct or revise any errors or deficiencies identified during any phase of the contract. The Government's approval, acceptance, or payment for any services required under this contract shall not be construed by the Contractor as a waiver of his liability to the Government, in accordance with applicable law, for all damages to the Government caused by his negligence in the performance of the services furnished under this contract. The rights and remedies of the Government provided for under this contract are in addition to any other rights and remedies provided by law.

9.10 REVIEW COMMENT RESPONSES

The Contractor shall provide a response with corrective action to each comment generated from

Government review of design. The Contractor shall respond to the review comments within 7 calendar days of receipt of the comments.

9.11 DESIGN SUBMISSION

The Design Phase transforms planning data and/or the POR into contract documents which include special contract provisions, and plans (drawings, and technical specifications). In the contract, the Design Phase shall start with the Notice to Proceed and conclude with the final approval of the design submittals. The following identifies in detail the Design Phases and the stage of completion required at each submission.

9.11.1 SCHEMATIC PHASE SUBMISSION (15%)

This submission shall accurately reflect the functional and technical requirements expressed in the Scope of Work through single line or diagrammatic layout drawings of site and floor plans, sections, and any sketches needed to illustrate unique site/building features. Unless otherwise indicated in the Scope Of Work, the schematic submission shall include the development of alternative solutions. The Schematic submission shall include but not be limited to the following:

9.11.1.1 SITE CONDITIONS

Existing features consisting of the topography at 1000mm intervals, landscape, utility lines, and property lines with any layout leases or easements will be identified on a plan at a scale of not less than 1:200. This information shall be a basis for making site design decisions.

The Contractor shall indicate primary access routes to and around the construction site. This plan should include any future plans for surrounding roadway improvements that might affect the existing site and proposed planning. The Contractor is responsible for ascertaining the location, time frame and any other pertinent information relating to future site improvements.

Each alternate scheme must show the location of the proposed structure and its key design elements in relation to existing facilities and/or site features. Proposed roadways, parking, service areas, primary entrances and exits must be indicated along with all identifiable site constraints. Other site conditions and information that must be indicated are flood hazards, sub-soil characteristics, seismic conditions, and historic or archaeologic impacts.

9.11.1.2 FLOOR PLANS

Scaled schematic floor plans indicating departmental assignment in relation to other departments as defined in the POR shall be submitted in scale on A1 size prints. Color highlighted plans mounted on roam core-boards may be required for presentation purposes.

9.11.1.3 AREA TABULATIONS

Net program and gross design areas shall be listed and subtotaled by floors and recapitulated in total. The total gross area shall be measured from outside wall to outside wall including all circulation and mechanical space within the project area. If presentations are required, this information will be board mounted.

9.11.1.4 STRUCTURAL

Foundation design concepts, underlying soil bearing capacities and structural framing systems shall be addressed and proposed layouts shall be prepared on plans.

9.11.1.5 MECHANICAL

Heating, ventilating, and air-conditioning requirements; general and special fume hood requirements; general waste disposal and treatment; constant temperature rooms; and internal utility requirements (air, gas, vacuum, distilled water, water, etc.).

9.11 1.6 ELECTRICAL

Description of the primary service available and requirements for primary voltage transformation, secondary distribution, illumination, shielding, emergency systems, internal and telephone communication systems, special grounding, fire detection systems, security systems, and regulated clock systems.

9.11.1.7 FIRE PROTECTION

Preliminary sprinkler water supply calculations for all projects in which hydraulically calculated sprinkler systems are anticipated shall be submitted. The calculations will clearly indicate the adequacy of the existing water supply for the proposed alteration. Existing water supply data will be provided by the Government. If the analysis indicates the existing water supply is inadequate, the system shall be designed in accordance with NFPA 13. Where special fire suppression systems other than water are to be used, a detailed description of the system(s) and rationale for their use shall be addressed in this submission. Where required by the Scope of Work, the Fire-

Protection Analysis Report (see section 8.0) shall be submitted addressing each alternative.

9.11.1.8 COST ESTIMATES

Preliminary cost estimates associated with each scheme shall be submitted. These estimates may be based on a systems cost estimate or general square meter costs.

9.11.1.9 CONSTRUCTION SCHEDULE

A bar chart schedule shall be submitted for each alternative indicating design, procurement, and construction time periods.

9.11.1.10 SELECTION OF SCHEME

The Contractor will present the 15% submittal of all alternates to representatives of FDA. The representatives will make a selection of one alternative, request additional solutions, and/or include modifications. Upon written notification from the PO as to the decision reached the

Contractor will continue design development incorporating the direction given by the FDA representatives.

9.11.2 DESIGN DEVELOPMENT (30 PERCENT) SUBMISSION

The Contractor shall provide a written report on the major design concepts and objectives of the selected scheme and how they will be met and in the proposed design concept. This report shall note any future growth potential, how the growth is anticipated and how, until growth occurs, the system will operate.

This Design development submission shall include drawings from all disciplines and a general outline of specifications in marked up format. Calculations for the work identified or proposed shall be included. Information for each design segment shall be included but not limited to the following:

9.11.2.l ASBESTOS REPORT (See Section 7.0)

9.11.2.2 SITE DESIGN

Preliminary site plans, at a minimum 1:200 scale, will include location of structures, parking lots and structures, roads, service areas, walks, plazas, tree groupings, buffer landscape screens, etc. A preliminary grading plan of the entire area and areas adjacent to or surrounding the site work. A preliminary grading plan indicating spot elevations at structure corners, entrances, all first floor area elevations and other critical areas must be provided. The preliminary site plan shall clearly indicate the number, size, location, and type of trees to be removed.

Preliminary utility plot plan showing the existing and the proposed work for sewers; water distribution loop; gas distribution mains; chilled water distribution lines; underground electrical circuitry; telephone service; inter-building signal system (fire alarm, CCTV, radio, and security system); and steam distribution loop shall be provided. Include on the utility plot plan the location of existing and proposed utilities from the FDA record drawings. Verify that building requirements do not require larger size pipes than sizes proposed on the FDA record drawings.

The preliminary plan should indicate proposed areas for site storage of excavated materials, erosion control and drainage during construction; contractor staging area;

site access or any other significant site considerations during construction of the proposed facility.

9.11.2.3 ARCHITECTURAL DESIGN

Architectural floor plans shall be double lined and scaled (minimum 1:200) identifying existing and new construction. All rooms, including equipment rooms, signal, electrical and telephone closets, mechanical shafts and spaces, and all circulation corridors, stairs, elevators

(personnel and service), and automatic conveyances shall be noted. Exterior dimensions for determining the total gross area of the building are required.

9.11.2.4 STRUCTURAL DESIGN

The structural design plans shall include footings and foundation walls; subdrainage, dampproofing and/or waterproofing; and framing plans including walls, columns, girders, beams and joists. For a new building a comparative cost analysis of a minimum of two structural framing systems shall be included with the cost estimate submittal.

Generally the comparisons will be limited to reinforced concrete and structural steel framing systems. Studies should compare these framing systems based on design of a typical cross sectional element through the structure from roof to foundation and full width and length of structure. For the renovation of existing buildings, ensure that proposed occupancy load will not exceed design loads and proposed penetrations through structural members are at suitable location.

9.11.2.5 HVAC/PLUMBING DESIGN

The minimum mechanical design submittal should include single line drawings conveying design intent and scope of new systems, distribution layouts for HVAC, plumbing including fire protection systems; single line ductwork and piping layouts, block layouts of mechanical spaces, and block load calculations for space cooling and heating. Energy analyses for at least three

HVAC systems must be considered. Verification of the plumbing system capacity, schematic diagrams for system modifications, and connected load requirements for all major utilities shall also be described.

9.11.2.6 ELECTRICAL DESIGN

The electrical design shall include one-line diagrams of the proposed electrical system; any high voltage circuitry or transformation required; preliminary sizes of the major components of the one-line diagram, including the emergency and high-voltage systems; tentative locations of primary distribution switchgear, engine-generator sets, unit substations, manholes, primary transformers; and other major items. Where space or location considerations could be critical, show tentative layouts of components; floor plans indicating location and type of lighting fixture to be used in each space along with any special feature such as underfloor raceways, power outlets, exit lights, fire alarm, signal system devices and connected load requirements.

9.11.2.7 FIRE SAFETY

The Contractor shall prepare a narrative summary outlining the strategy for meeting the requirements of the Life Safety Codes.