15002 Addendum 1.pdf

Rev. 07/28/2016-15002 Addendum 1 Question Responses.doc

Finance Department David P. Schmiedicke, Finance Director

City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

DATE: January 30, 2026

RE: ADDENDUM 1

15002-0-2026-BP

Building Decarbonization Assessments & Strategic Decarbonization Plan

Notice to All Bidders:

Please note the following responses to the questions received:

Question 1 Item 5.7.5 states a desired project completion date of August 2025. Could you please clarify this date?

Answer 1 The date should read August 2026, and August 31 the preferred completion date for the work. We are open to the vendor proposing an alternative timeline if appropriate for their proposed approach.

Question 2 Can we add a cover, table of contents, and back to our response?

Answer 2 Yes. A cover page, table of contents, and back will not count toward the page limit.

Question 3 Can we provide resumes as an appendix in our response, or do you want them in Section 2?

Answer 3 Resumes can be included as an appendix.

Question 4 Do you want the forms submitted as separate files or can we add them as an appendix to our response (submitted as one file)?

Answer 4 One file is preferred.

Question 5 Page 8, Section 5.7 bullet 1 says, “…Provide a minimum of two building decarbonization assessments/plans that you prepared and describe the role that your firm took in addressing the challenges of these assignments.” Would you like us to provide two previous plans/reports we prepared?

If so, would you prefer as an appendix in our response, as separate files, or a link to a publicly available report (if available online)?

Answer 5 Yes, provide the previous plans/reports as an appendix to your response.

February 2, 2026

2/2/2026-15002 Addendum 1 Question Responses.doc

Question 6 Is there a Targeted Business Enterprise (SBE/WBE/MBE/DBE) goal for this contract?

Answer 6 No.

Question 7 Page 8, Section 5.7, bullet 5 says “The City of Madison has the goal to complete the building decarbonization plan by August 2025. Propose a timeline for completion of the plan.” Can you please confirm the timeline is for August 2026?

Answer 7 The date should read August 2026, and August 31 the preferred completion date for the work. We are open to the vendor proposing an alternative timeline if appropriate for their proposed approach.

Question 8 Please confirm that all forms (A-C) are required of the prime contractor only (not required of subcontractors).

Answer 8 This is correct.

Question 9 If all forms are for the prime contractor only, should all references be from the prime firm in Form B (which should be the same in the response per Section 5.8, bullet 7 on Page 9 “…These should be the same references in Form B.”)?

Answer 9 Yes.

Question 10 Please confirm we are not required to submit the Application Checklist and certificates of insurance with our response.

Answer 10 Correct, the application checklist is for your reference only.

Question 11 To what extent are external GHG emissions considered in the scope of the project? I.e. will electricity generation emissions count towards the total GHG emissions for a building, or will an all electric building be considered decarbonized?

Answer 11 Scope 1 and 2 emissions are considered in-scope of the project. Emissions from generation of electricity used in the building count toward the total GHG emissions for a building. The City of Madison has set the ambitious goal of reaching 100% renewable energy and net zero carbon emissions for City operations by 2030 and community-wide by 2050. You can read more about this goal and the City’s progress toward reaching this goal in this post from the Mayor's blog and on the City’s Sustainability and Resiliene website. Energy efficiency, electrification, and renewable energy should be considered as part of a building decarbonization strategy that reduces GHG emissions.

Question 12 Does the city have a standard approach for estimating retrofit costs, or access to cost data that can be used?

Answer 12 The City typically utilizes a third-party cost estimator or vendor quote to develop budgets along with previous experience and educated guesses. We do have historic cost estimates for various scopes of work, but they tend to be unreliable in the currently unstable, inflationary environment. For this project, industry standard estimates relevant to our region are acceptable.

Question 13 The RFP says that the target date for the decarbonization plan is August 2025. Should that be August 2026?

Answer 13 The date should read August 2026, and August 31 is the preferred completion date for the work. We are open to the vendor proposing an alternative timeline if appropriate for their proposed approach.

Question 14 Does the City have any existing carbon sequestration activities that can be leveraged?

Answer 14 No.

Question 15 Is there any must-have technology that the City is interested in must be considered?

Answer 15 No.

Question 16 What percentage of RECs, carbon credits, etc are acceptable by the City to accomplish the Net-Zero criteria?

Answer 16 We would prefer to maximize energy efficiency, electrification, and use of on-site renewables across the portfolio. We are open to using RECs or Renewable Thermal Certificates, if needed, based on analysis and cost effectiveness, though this isn’t currently a preferred solution.

Question 17 What were the key criteria that lead to these 21 buildings being selected for detailed decarbonization?

Answer 17 The 21 buildings were identified as a priority for decarbonization assessments based on their energy use per square foot (energy use intensity or EUI), total natural gas usage, and average equipment age.

Question 18 Does the City own all of the buildings and the equipment that resides in them on this list or are they subject to lease and sub-lease agreements?

Answer 18 The City owns all of the buildings and equipment on the list.

Question 19 Does the City own and operate any buildings that are all electric that should also be considered in this list?

Answer 19 No.

Question 20 Who comprises the Building Decarbonization Working Group for the City of Madison? What types of sustainability and energy efficiency projects have they completed in the past? Has this team worked together prior to this effort?

Answer 20 The Building Decarbonization Working Group is composed of City staff from the Engineering Division, Streets and Urban Forestry Department, Mayor’s Office Sustainability and Resilience Program, and facilities managers from all departments with building assets. These staff regularly collaborate on energy management and planning as well as facilities design, construction, operation, and renovation, including incorporating building efficiency and decarbonization. This working group was formed in 2025 and therefore has not completed any energy efficiency projects as a group. Combinations of staff from this team have worked together to complete many energy efficiency projects that can be reviewed on our website here.

Question 21 For implementation estimates, are industry estimates acceptable? Or is the expectation to collect real quotes from contractors?

Answer 21 Industry estimates relevant to our region are acceptable.

Question 22

5.7 - Item 5 - Goal is to complete the decarb plan by August 2025. Please confirm the date that the plan is expected to be complete. How did this date get selected and how flexible is it? Is the full duration of this project to be complete in this timeframe or is support expected over the next 5-7 years as described?

Answer 22 The date should read August 2026, and August 31 is the preferred completion date for the work. We are open to the vendor proposing an alternative timeline if appropriate for their proposed approach.

Question 23 Which buildings hold historic status and would have restrictions?

Answer 23 215 Martin Luther King Junior Blvd holds a historic status. Monona Terrace has architectural limitations due to its history.

Question 24 What metering data is available (interval, monthly, submetering)?

Answer 24 15-minute interval data is available.

Question 25 What calibration modeling requirements exist?

Answer 25 We expect the vendor to propose modeling parameters using standard industry practices from Measurement and Verification Protocols.

Question 26 What end-use breakdowns are known vs. estimated?

Question 26 We do not have end-use breakdowns for most buildings. Only buildings benchmarked through the City’s Building Energy Savings Program have modeled end use breakdowns.

Question 27 Do any locations have process loads that dominate energy use?

Answer 27 Yes. Some of the buildings have large process loads, such as EV charging, server rooms, elevators, etc.

The city has collected data about each building that we will share with the selected parties. Further, we will ensure that the selected parties have timely access to each building to gather any information the City does not have readily available.

Question 28 What is the largest electrical equipment load for each building (cooling equipment, elevators, for ex?)

Answer 28 This varies by building. Available information will be shared with the selected vendor. Further, we will ensure that the selected parties have timely access to each building to gather any information the City does not have readily available.

Question 29 What are the operating schedules and occupancy patterns?

Answer 29 This information will be shared with the selected vendor.

Question 30 Are there known comfort issues or deferred maintenance documented for the portfolio?

Answer 30 The City has collected data about each building that we will share with the selected vendor. Further, we will ensure that the selected parties have timely access to each building to gather any information the City does not have readily available.

Question 31 What is the current HVAC system type in each building?

Answer 31 This information will be shared with the selected vendor. Further, we will ensure that the selected parties have timely access to each building to gather any information the City does not have readily available.

Question 32 Is life cycle analysis of proposed recommendations as well as the prioritization of replacing/upgrading the existing equipment expected for this effort?

Answer 32 Yes.

Question 33 Have any buildings been identified as targets for PV?

Answer 33 Many of the buildings already have PV or have been identified as targets for PV. This information will be shared with the selected vendor.

Question 34 What year was each building constructed?

Has asbestos ever been found in any of the buildings?

Answer 34 The year built is included below for each of the priority buildings. Detailed information on the subject of asbestos can be provided to the selected vendor for each facility. Some City facilities have asbestos in them due to vintage of construction. It is not anticipated that this consultant will have to work around asbestos containing materials to complete the scope of work.

1600 Emil St. – Engineering Ops 2006 215 Martin Luther King Jr. Blvd. - MMB 1920 316 W DAYTON – Fire 1 1969 1810 McKenna Blvd. – Fire 7 1998 4011 Morgan Way – Fire 11 2005 201 W Mifflin St – Central Library 2013 2222 S. Park St. – Goodman South 2011 4340 Tokay Blvd – Sequoya 2008 1 JOHN NOLEN DR – Monona Terrace 1997 1402 Wingra Creek Parkway – Forestry 1994 325 W. Olin Ave. – Goodman Pool 2006 330 E. Lakeside St. 1955 6701 US HWY 12 – Yahara Hills Golf Course Clubhouse 1967 900 East Washington – Breese Stevens 2001 1710 McKenna Blvd. – Police West 2001 5702 Femrite Dr. – Police Training 2010 809 S. Thompson Dr – Police East 2006 1501 W. Badger Road – Streets West Office 1963 4602 Sycamore Ave – Streets East Office 1997 1120 Sayle St – Traffic Engineering 1967 1 S Ingersoll - Transportation 1980

Question 35 Are these buildings or some of the building open 24/7 or monitored by their security facility staff from a centralized command center or other location?

Answer 35 Some of these buildings operate 24/7. Additional information can be shared with the selected vendor.

Question 36 Is there a BAS and BAS service provider available for each building?

Answer 36 Yes. Most of the buildings in the full portfolio have BAS. Nineteen of the 21 priority buildings have BAS -there is one building that has no BAS and another where only a portion of the building has BAS.

Question 37 Are the buildings required to be interconnected in any way from a centralized automation system?

Answer 37 The buildings are currently networked. No additional requirement is desired as part of this scope of work unless the consultant recommends it as part of the decarbonization effort if appropriate.

Question 38 Are there electrical record drawings available?

Are there floor plans available in computer-aided design (CAD) software from Autodesk?

o 2D model available?

o 3D model available?

Answer 38 In general, there are record drawings for all of these facilities. In some cases, they are pdf drawings, pdf scans, 2D AutoCAD or 3D Revit BIM, depending on the vintage. These documents will be made available to the awarded vendor on an as needed basis.

Question 39 Will there be a Telecommunications scope of work as part of the RFP?

Answer 39 Scope 1 and 2 emissions from City buildings, including their telecommunications, are considered in the scope of the project. Scope 3 emissions are considered out of scope.

Question 40 Are there LED lighting and automatic controls published standards for the awarded consultant to adhere to?

Typical for project-wide published standards.

Answer 40 Yes, the City has a lighting standard and has converted most facilities to LED systems with modern lighting controls. Lighting controls should be only as complicated as needed to produce the desired outcome – over complicating lighting controls leads to issues with occupant comfort and complaints.

Modern lighting controls are typically required in our larger facilities and typically include some load management or monitoring. We have standardized on Lutron Athena for our larger buildings were modern controls are needed. We have also used Lutron Vive in some smaller facilities Most smaller and some older facilities use line voltage switching and controls.

Question 41 Are there any reported issues with the electrical power distribution system equipment?

Answer 41 No.

Question 42 Are there life safety (fire alarm, emergency generator (when serving emergency lighting & exit signs) equipment record maintenance available?

Answer 42 Where available this information will be provided to the selected vendor.

Question 43 Is there an existing fire/smoke control and stair pressurization system wired to emergency back-up generator?

Answer 43 The City has collected data about each building that we will share with the selected parties. Further, we will ensure that the selected parties have timely access to each building to gather any information the City does not have readily available.

Question 44 What is the anticipated quantities of electric vehicle charging stations?

Will there be a need for:

o $ level 2 (240V single phase) or o $$$ level 3 (480V three phase fast charging stations)?

Answer 44

The City has data on current and planned vehicle charging infrastructure that we will share with the selected parties. Further, we will ensure that the selected parties have timely access to each building to gather any information the City does not have readily available.

Question 45 Are emergency standby power generators tied to each building?

Is each building receiving emergency standby power generator (natural gas powered) to back-up each building?

Answer 45 Not all buildings require emergency power generation. The City has collected data about each building that we will share with the selected parties. Further, we will ensure that the selected parties have timely access to each building to gather any information the City does not have readily available.

Question 46 Will these buildings be receiving additional utility rooms to support indoor electrical power distribution equipment required to support the Decarbonization scope of work?

Additional SF allocated to support indoor electrical power distribution equipment (switchboards, panelboards dedicated for electric vehicle equipment, and PV inverters (if needed), for ex.) is unknown at this point.

Answer 46 We expect the vendor to indicate if this will be necessary as appropriate.

Question 47 Will there be a photovoltaic (PV) turnkey equipment provider?

What is the actual electric rate ($/kWh)?

What % of the PV costs be covered by the applicable Energy Program in WI, if LEED Gold?

o What are the caps?

Is there a preliminary construction budget for the installation cost for PV panels?

Is there a preliminary study indicating the approximate quantity of total numbers of PV for these buildings based on Each PV dimensions (generally PVs are larger than 3’x6’) Roof SF needed to determine total number of PV panels.

o Roof walkways areas need to be accounted for around PV panels.

o Is there space inside the buildings for inverters?

Answer 47 Many of the buildings already have PV or have been identified as targets for PV. This information will be shared with the selected vendor. The City will ensure that the selected parties have timely access to each building to gather any information the City does not have readily available.

Question 48 Will any buildings be pursuing LEED certification or similar high performance building certification?

Answer 48 All major renovation projects of 5,000 square feet or more must meet LEED Silver certification standards.

You can read more about this requirement here.

Question 49 How was the project budget determined?

Answer 49 The project budget was determined based on available funding.

Question 50 Is the budget open for review?

Answer 50 No. The proposed budget should encompass all of the work necessary to provide the proposed deliverables and accomplish the project goals, not to exceed $250,000. Proposers are free to note additional services that could be added on, keeping in mind the proposal page limits.

Question 51 What are the City's expectations and requirements for equity related to this project?

Answer 51 The City’s purchasing values are described in the RFQu.

Question 52 Is implementation support to be provided as part of this RFQ or will it be part of a separate RFQ?

Answer 52 That will be a separate RFP for implementation support.

Question 53 Have any of the buildings been tested with a winter supply water temperature stress test?

Answer 53 No.

Question 54 Pg. 4 of RFP states "develop strategic plan for decarbonizing all 146 buildings in City portfolio that use NG". Please clarify the City's expectations regarding site visits and/or "light assessments" to a sample of the 125 buildings not within the 21-building prioritized subset.

Answer 54 The City expects proposals to include the vendor’s recommended approach for any assessments, desk reviews, analysis, etc. of the remaining buildings that are necessary for developing the portfolio-wide strategic decarbonization plan. It should be noted that the revised number of non-priority buildings is ~95, bringing the total portfolio size to ~116.

Question 55 Pg. 6 of RFP states the strategic planning for 146 buildings should target fossil fuel use elimination by 2035. Please confirm that the financial evaluation window should extend to ~30 years with respect to baseline year performance, while maintaining a 2035 portfolio-wide decarbonization target.

Answer 54 Yes, financial models should extend over a 30-year period to calculate payback, return on investment (ROI), and net present value (NPV) for projects. Specific assumptions for financial modeling can be discussed with the selected vendor.

It should be noted that the revised number of non-priority buildings is ~95, bringing the total portfolio size to ~116.

Question 55 Pg. 7 of RFP states the assessments should address EV readiness; should the assessments address Scope 3 emissions by transportation emissions, or rather include added EV-charger capacity when recommending electrical infrastructure upgrades required to support building HVAC and appliance electrification?

Answer 55 The latter. The assessment should address electrical infrastructure needs for EV-charger capacity.

Question 56

Pg. 7 of RP requires bidders to provide a list of equipment, with characteristics, and expected end-of-life, while page 5 describes this scope under bullet 1b. which has been completed by the City's Bldg Decarbonization Working Group. Please clarify whether this effort is required by bidders or already completed.

Answer 56 As stated, the City has equipment information for many of its buildings, but not all. The contractor is expected to include equipment characteristics in its final deliverables.

Question 57 Pg. 8 of RFP states to use bidder-provided decarb assessments and city-provided existing data, tune-up, RCx reports and other data for the portfolio strategic planning effort. Please clarify what existing data and reports are available for the 125 properties not within the 21-building prioritized subset.

Answer 57 Below is a summary of the available information that will be provided to the selected vendor as needed.

All buildings:

On-site energy consumption and, where applicable, production data at 15-minute intervals. 15-minute interval data is available December 2023 to the present.

All buildings are entered into the City’s EnergyCAP platform.

Building size

Building use

Record drawings, available as pdf drawings, pdf scans, 2D AutoCAD or 3D Revit BIM, depending on the vintage.

Some buildings have completed a tune-up or retro-commissioning, and associated data and reports are available.

Some buildings have recent condition assessments, and related information can be provided.

Many buildings have BAS.

21 Priority buildings, all of the above plus:

Equipment list, including equipment age, based on current records. On-site verification necessary for some buildings.

Qualitative data from facilities managers about maintenance needs and performance issues.

Most are set up in Energy Start Portfolio Manager, and the rest could be added shortly.

Nineteen of the 21 priority buildings have BAS. There is one building that has no BAS, and another where only a portion of the building has BAS.

It should be noted that the revised number of non-priority buildings is ~95, bringing the total portfolio size to ~116.

Question 58 Pg. 8 of RFP mentions the goal is to develop a decarb plan by August 2025, presumably a typo. Please clarify the City's preferred planning completion deadline.

Answer 58 The date should read August 2026, and August 31 the preferred completion date for the work. We are open to the vendor proposing an alternative timeline if appropriate for their proposed approach.

Question 59 Pg. 9 of RFP includes Budget of $250k. Please confirm this includes the 21 assessments 146-bldg portfolio planning, in addition to any investigation efforts required for the 125 properties not within the 21-building prioritized subset.

Answer 59 Confirmed.

Question 60 Does the City anticipate bidders provide whole-building energy modeling to support emissions and energy reduction impact for proposed measures in the 21 prioritized building decarbonization assessments?

Answer 60 The City expects the vendor to propose an approach that they feel is appropriate to meet the City’s stated goals.

Question 61 Will the City make available past facility condition assessments defining the deferred maintenance backlog (dollar value) for the 21 prioritized buildings?

Answer 61 Where available this will be provided to the selected vendor.

Question 62 Does the City wish bidders to consider and account for landscape-based carbon sequestration strategies as part of the strategic planning effort?

Answer 62 No.

Question 63 How many of the 21 priority buildings have available record plan drawings and/or specifications to inform the enclosure assessment for decarbonization analysis scope?

Answer 63 In general, there are record drawings for all of these facilities. In some cases, they are pdf drawings, pdf scans, 2D AutoCAD or 3D Revit BIM, depending on the vintage. These documents will be made available to the selected vendor on an as needed basis.

Question 64 Will the data provided by the Building Decarbonization Working Group (Step 1) on energy usage and age and condition of equipment be provided for each of the 21 priority buildings as well as for each building in the portfolio (146 total buildings)?

Answer 64 Below is a summary of the available information that will be provided to the selected vendor as needed.

All buildings:

On-site energy consumption and, where applicable, production data at 15-minute intervals. 15-minute interval data is available December 2023 to the present.

All buildings are entered into the City’s EnergyCAP platform.

Building size

Building use

Record drawings, available as pdf drawings, pdf scans, 2D AutoCAD or 3D Revit BIM, depending on the vintage.

Some buildings have completed a tune-up or retro-commissioning, and associated data and reports are available.

Some buildings have recent condition assessments, and related information can be provided.

Many buildings have BAS.

21 Priority buildings, all of the above plus:

Equipment list, including equipment age, based on current records. On-site verification necessary for some buildings.

Qualitative data from facilities managers about maintenance needs and performance issues.

Most are set up in Energy Start Portfolio Manager, and the rest could be added shortly.

Nineteen of the 21 priority buildings have BAS. There is one building that has no BAS, and another where only a portion of the building has BAS.

It should be noted that the revised number of non-priority buildings is ~95, bringing the total portfolio size to ~116.

Question 65 For the portfolio, will data be building specific or will it be provided aggregated by building category (end use, typology, age etc.)?

Answer 65 The data provided will be specific for each building.

Question 66 Will the data for the 21 priority buildings and the portfolio buildings include building equipment capacities?

Answer 66 When available, this will be provided. Further, the City will ensure that the selected parties have timely access to each building to gather any information the City does not have readily available.

Question 67 Can we assume that building surveys will not be needed/required for data gathering purposes?

Answer 67 No, depending on the proposed approach, some data gathering may be necessary.

Question 68 Is the intent of this decarbonization effort to address decarbonization of normal operations, hence excludes emissions related to generators/emergency operations?

Answer 68 Yes.

Question 69 Can we assume that the decarbonization effort excludes emissions related to refrigerant leakage (fugitive emissions)?

Answer 69 Yes.

Question 70 Can we assume that the cost estimate of proposed measures will be performed on a cost per unit area basis?

Answer 70 See question 128.

Question 71 The 1 S Ingersoll transportation facility consumes a significant amount of natural gas but is listed for weatherization study only. Is there natural gas associated with fleet vehicle fueling, and if so, should fleet electrification planning be included in this study?

Answer 71

There is no natural gas used for fleet vehicle fueling at 1 S. Ingersoll. The building has recently upgraded most of its HVAC equipment. Therefore, it is not an appropriate candidate for immediate fuel switching, but we know that there are areas of the building that may need additional weatherization.

Fleet electrification should be considered in this project only to ensure that anticipated future EV-charging capacity is accommodated in any recommended electrical infrastructure upgrades required to support electrification of building systems.

Question 72 Does the City have a desired level of detail for decarbonization audits (ASHRAE 1, 2, etc)?

Answer 72 No.

Question 73 The RFQ mentions EV readiness under the building assessments. Will information be made available about fleet vehicles and domicile locations?

Answer 73 Yes, when available and pertinent.

Question 74 The RFQ mentions completing the Building Decarbonization plan by August 2025. Please clarify if this is meant to be August 2026.

Answer 74 The date should read August 2026, and August 31 the preferred completion date for the work. We are open to the vendor proposing an alternative timeline if appropriate for their proposed approach.

Question 75 This solicitation is listed as an RFQ but asks for proposed budgets. Will there be an RFP following the RFQ or will a single vendor be selected through this RFQ?

Answer 75 A single vendor will be selected through this RFQu. The proposed budget should encompass all of the work necessary to provide the proposed deliverables and accomplish the project goals, not to exceed $250,000. Proposers are free to note additional services that could be added on, keeping in mind the proposal page limits.

Question 76 Should emissions associated with the water utility be included in the decarbonization or will those be addressed through other planning processes?

Answer 76 Only emissions associated with the buildings identified should be included in the plan. The emissions from water utility provision of service such as water pumping are out of scope.

Question 77 Will the project be awarded as a fixed fee or as time and materials?

Answer 77 The project will be contracted as a fixed fee with milestone payments.

Question 78 Does the $250,000 budget include reimbursable expenses?

Answer 78 Yes.

Question 79 What is the proper deadline for the decarbonization plan, Beginning or End of August 2025? When will the successful bidder be announced, and what is the anticipated "Notice to Proceed" (NTP) or project start date?

Answer 79 The date should read August 2026. August 31 is the preferred completion date for the work. We are open to the vendor proposing an alternative timeline if appropriate for their proposed approach. Typically, once the decision has been made vendors will be notified. Then the processing of the contract will begin.

Question 80 What data and building information was reviewed for Steps 1 and 2?

Answer 80 Below is a summary of the available information that will be provided to the selected vendor as needed.

All buildings:

On-site energy consumption and, where applicable, production data at 15-minute intervals. 15-minute interval data is available December 2023 to the present.

All buildings are entered into the City’s EnergyCAP platform.

Building size

Building use

Record drawings, available as pdf drawings, pdf scans, 2D AutoCAD or 3D Revit BIM, depending on the vintage.

Some buildings have completed a tune-up or retro-commissioning, and associated data and reports are available.

Some buildings have recent condition assessments, and related information can be provided.

Many buildings have BAS.

21 Priority buildings, all of the above plus:

Equipment list, including equipment age, based on current records. On-site verification necessary for some buildings.

Qualitative data from facilities managers about maintenance needs and performance issues.

Most are set up in Energy Start Portfolio Manager, and the rest could be added shortly.

Nineteen of the 21 priority buildings have BAS. There is one building that has no BAS, and another where only a portion of the building has BAS.

Question 81 When the working group reviewed the facility/equipment details, what information was collected and what is the accuracy of the data? (i.e. will we have details equipment information, or will that be needed from multiple site visits? There is an understanding that building audits will be required but more accurate building data can expediate those audits)

Answer 81 Energy use data was obtained directly from utilities; building use data and building size data are accurate.

Accuracy of equipment data varies by building, and we expect that some data gathering will be needed.

Question 82 What type of building forecasts do you have? Square footage growth by year?

Answer 82 The City has a 5-year capital improvement plan (CIP) and a 10-year horizon list for building construction and renovation. Square footage estimates for buildings in the CIP are available.

Question 83

Do you keep a GHG Inventory annually? Will the inventories and their data be provided as supporting documentation?

Answer 83 The City performs a GHG inventory every 4 years. The most recent GHG inventory is available on the City’s Sustainability and Resilience website. Data from the most recent inventories of 2018 and 2022 emissions can be shared.

Question 84 Has the City discussed or forecasted budgets (outside of potential funding mechanisms) for this work to take place over the next 5-7 years?

Answer 84 No.

Question 85 Does the city have a list of preferred vendors?

Answer 85 No.

Question 86 Will the Consultant be expected to present findings to the working group? If so, what is the City's preferred format for these presentations and associated deliverables (e.g., digital dashboard, slide deck, or formal report)?

Answer 86 Yes, the consultant will be expected to present their findings to the working group. Applicants should propose the method(s) of conveying the information that they feel will be most effective.

Question 87 Does the City have hourly trend heating load (btu/hr), cooling load (btu/hr), and electrical demand (kw/hr) for the first phase of buildings?

Answer 87 The City has access to 15-min utility consumption and demand data but does not have hourly trend heating load and cooling load for all buildings.

Question 88 Does City engineering support staff have the capability to install meters (ultra-sonic btu meters or electrical CT meters) if additional data is needed for design optimization, or is the Responder responsible for any required metering?

Answer 88 The selected vendor will be fully responsible (turnkey install cost) for any monitoring or measuring equipment that they require to complete their scope of work. This would include any low voltage communication requirements (recommendation would be to use cell routers for data transfer). If the measured data is available from already installed city instrumentation, access to that data will be provided to the selected vendor.

Question 89 Can you identify the members of City's project team?

Answer 89 The project team is composed of members from the Engineering Division and Mayor’s Office Sustainability and Resilience Program, with support from facilities managers as needed.

Question 90

Re Section 5.2 Can you describe the types of carbon sequestration activities contemplated?

Answer 90 Given the current state of technology, we do not anticipate on-site carbon sequestration at City facilities.

Rather, carbon credits from off site carbon sequestration projects are considered a last resort. We do not anticipate engaging in any carbon accounting for biological sequestration on city-owned land.

Question 91 Re Section 5.2: Please describe the models/types of data (i.e. Energy Star Portfolio Manager) that has been collected by the City in Steps 1 and 2.

Answer 91 Below is a summary of the available information that will be provided to the selected vendor as needed.

All buildings:

On-site energy consumption and, where applicable, production data at 15-minute intervals. 15-minute interval data is available December 2023 to the present.

All buildings are entered into the City’s EnergyCAP platform.

Building size

Building use

Record drawings, available as pdf drawings, pdf scans, 2D AutoCAD or 3D Revit BIM, depending on the vintage.

Some buildings have completed a tune-up or retro-commissioning, and associated data and reports are available.

Some buildings have recent condition assessments, and related information can be provided.

Many buildings have BAS.

21 Priority buildings, all of the above plus:

Equipment list, including equipment age, based on current records. On-site verification necessary for some buildings.

Qualitative data from facilities managers about maintenance needs and performance issues.

Most are set up in Energy Start Portfolio Manager, and the rest could be added shortly.

Nineteen of the 21 priority buildings have BAS. There is one building that has no BAS, and another where only a portion of the building has BAS.

Question 92 Re Section 5.3 This section asks for a "decarbonization plan at scale across the City's whole portfolio of buildings”. However, only the 21 priority buildings will have had an energy assessment. Can you clarify what the City expects in this case.

Answer 92 The City expects proposals to include the vendor’s recommended approach for any assessments, desk reviews, analysis, etc. of the remaining buildings that are necessary for developing the portfolio-wide strategic decarbonization plan.

Question 93 Re Section 5.5: Can you describe the data that will be available from the City in order to conduct a virtual assessment? (i.e.. Detailed engineering drawings, site plans, utility bills, EMS/BMS data, Cx assessments etc.)

Answer 93 Below is a summary of the available information that will be provided to the selected vendor as needed.

All buildings:

On-site energy consumption and, where applicable, production data at 15-minute intervals. 15-minute interval data is available December 2023 to the present.

All buildings are entered into the City’s EnergyCAP platform.

Building size

Building use

Record drawings, available as pdf drawings, pdf scans, 2D AutoCAD or 3D Revit BIM, depending on the vintage.

Some buildings have completed a tune-up or retro-commissioning, and associated data and reports are available.

Some buildings have recent condition assessments, and related information can be provided.

Many buildings have BAS.

21 Priority buildings, all of the above plus:

Equipment list, including equipment age, based on current records. On-site verification necessary for some buildings.

Qualitative data from facilities managers about maintenance needs and performance issues.

Most are set up in Energy Start Portfolio Manager, and the rest could be added shortly.

Nineteen of the 21 priority buildings have BAS. There is one building that has no BAS, and another where only a portion of the building has BAS.

Question 94 Does the data collected for the sites include production data from existing systems, photovoltaic and solar hot water? If not, will that be accessible?

Answer 94 Yes. This data will be accessible.

Question 95 Under "Guiding Overview" Section 5.7 of the RFQ, it states that the City of Madison has the goal to complete the building decarbonization plan by August 2025. Is this supposed to be August 2026?

Answer 95 The date should read August 2026, and August 31 the preferred completion date for the work. We are open to the vendor proposing an alternative timeline if appropriate for their proposed approach.

Question 96 Total therms of natural gas are listed for each priority building in Table 2. Could you please confirm that the City has also compiled electricity consumption for each priority building? Would it be possible to provide the energy use intensity (EUI) for each building in the proposal stage?

Answer 96 The city has compiled electricity consumption for each priority building. EUI listed below.

1600 Emil St. - Engineering Ops 54.407 215 Martin Luther King Jr. Blvd. – MMB 49.234 316 W DAYTON – Fire 1 65.757 1810 McKenna Blvd. – Fire 7 66.045 4011 Morgan Way – Fire 11 93.943 201 W Mifflin St – Central Library 53.225 2222 S. Park St. – Goodman South Library 62.727 4340 Tokay Blvd – Sequoya 88.064 1 JOHN NOLEN DR – Monona Terrace 65.964 1402 Wingra Creek Parkway – Forestry 74.596 325 W. Olin Ave. – Goodman Pool 379.3

330 E. Lakeside St. 111.791 6701 US HWY 12 – Yahara Hills Golf Course 188.824 900 East Washington – Breese Stevens 84.128 1710 McKenna Blvd. – Police West 92.68 5702 Femrite Dr. – Police Training 56.137 809 S. Thompson Dr – Police East 83.969 1501 W. Badger Road – Streets West Office 46.383 4602 Sycamore Ave – Streets East Office 36.154 1120 Sayle St – Traffic Engineering 51.504 1 S Ingersoll - Transportation 105.775

Question 97 Does the City have a designated budget for the implementation of this decarbonization plan?

Answer 97 Not yet. A budget will be developed based on the cost of implementing the projects identified in the strategic decarbonization plan developed here. The City’s budget does include funding for facilities upgrades, and budgets for new buildings are included in the 5-year capital improvement plan. Budgets are adopted by the Common Council on an annual basis.

Question 98 Does the City have a prioritization strategy or metrics that it will use to decide which of the recommended decarbonization measures to implement?

Answer 98 The City will work with the selected vendor to determine an appropriate prioritization strategy and metrics to be reflected in the decarbonization plan.

Question 99 Could you please confirm that the selected consultant would not be prohibited from performing other related City work, including future implementation of identified decarbonization measures?

Answer 99 Correct.

Question 100 Has the City recently completed Facility Condition Assessments for any of the prioritized decarbonization buildings?

Answer 100 Yes, some of the buildings have had recent condition assessments completed. Information will be provided to the selected vendor.

Question 101 Please clarify the intended decarbonization target year. The RFP references 2030 in one section, while other sections refer to 2035.

Answer 101 The intended decarbonization target year is 2035.

Question 102 On page 8, Section 5.7 ‘Guiding Overview,’ line 5 lists a plan due date of August 31 2025. Should this date be August 2026 based on the project timeline?

Answer 102

The date should read August 2026, and August 31 the preferred completion date for the work. We are open to the vendor proposing an alternative timeline if appropriate for their proposed approach.

Question 103 Could you please confirm whether the proposal may be submitted in a landscape format, and whether 11x17-inch pages are permitted within the established page limits?

Answer 103 The submission should be in portrait format on pages 8.5 x11 inches.

Question 104 What are the expectations for deliverables with the decarbonization of the 21 sites selected? Is there any kind of reporting structure and submitted analyses that the City expects?

Answer 104 We expect the vendor to propose the approach, analyses, and deliverables they feel will most effectively accomplish the project goals. The City does not have a pre-determined expectations beyond what is described in the RFQu.

Question 105 Are there operational or process loads that cannot be electrified?

Answer 105 The city does not currently have operational process loads that require the use of natural gas. However, we expect the vendor to identify operational or process loads that are impractical to electrify.

Question 106 Are there critical areas requiring continuous operation or special environmental control?

Answer 106 Yes. The City will be able to share this information with the selected vendor.

Question 108 Are redundancy or resiliency requirements driving system selection?

Answer 108 Some facilities do need to operate 24/7. These requirements will be discussed further with the selected vendor.

Question 109 Is there a target carbon reduction percentage for the project?

Answer 109 We expect the vendor to develop a strategic decarbonization plan deeply reduce and, if possible, eliminate fossil fuel use in all City buildings by 2035. The goal is to minimize emission to the greatest extent practical, keeping in mind technology, operations, cost and other considerations.

Question 110 Is the project intended to be all-electric, electric-ready, or hybrid?

Answer 110 We expect the vendor to develop a strategic decarbonization plan to deeply reduce and, if possible, eliminate fossil fuel use in all City buildings by 2035. We expect it will be practical for some buildings to be all electric by 2035, while some will only be electric ready or hybrid given technology, operation, and cost constraints.

Question 111 Has the feasibility of full electrification of space heating and DHW been explored?

Answer 111 This has been explored in some of the selected buildings. More information can be shared with the selected vendor. We expect this project to explore the feasibility of full electrification of space heating and

DHW.

Question 112 Is continued use of natural gas acceptable in any capacity (backup, peak heating, emergency)?

Answer 112 Yes, we understand natural gas may be needed particularly for emergency capacity.

Question 113 Are cold-climate air-source heat pumps, VRF systems, or ground-source systems being considered?

Answer 113 Yes, we expect that the vendor will provide recommendations that consider the full suite of possible options for decarbonization.

Question 114 What level of low-temperature heating performance is required during extreme winter conditions?

Answer 114 This can be discussed with the selected vendor. Heating performance required may vary depending on the building.

Question 115 Are larger equipment footprints associated with electrification acceptable?

Answer 115 Yes, depending on the building and available space. This can be discussed in further detail with the selected vendor.

Question 116 Should Domestic Hot Water systems be fully electrified using heat pump water heaters?

Answer 116 All systems should be electrified to the greatest extent practical. We expect the selected vendor to explore and recommend the most practical options for decarbonizing building systems, including DHW, using the most appropriate technology for the situation.

Question 117 Are there peak or process DHW demands requiring special consideration?

Answer 117 No.

Question 118 Is thermal storage acceptable to reduce peak electrical demand?

Answer 118 Yes, if practical from a technology and cost perspective.

Question 119 Are backup power or emergency operation requirements anticipated for mechanical systems?

Answer 119 This can be discussed with the selected vendor.

Question 120 The RFP states that “The City of Madison has the goal to complete the building decarbonization plan by August 2025.” Is the goal to have the plan complete by August 2026? Is the tentative project timeline April 2026 through August 2026?

Answer 120 The date should read August 2026, and August 31 the preferred completion date for the work. We are open to the vendor proposing an alternative timeline if appropriate for their proposed approach.

Question 121 If August 2026 is correct, is there flexibility in the timeline?

Answer 121 The date should read August 2026, and August 31 the preferred completion date for the work. We are open to the vendor proposing an alternative timeline if appropriate for their proposed approach.

Question 122 What building-level data is available to the City (and thus the consulting team) not listed under the Building Decarbonization Working Group's "Step 1. Collection Data" (e.g., previous energy audits, solar studies, climate risk assessments)?

Answer 122 Below is a summary of the available information that will be provided to the selected vendor as needed.

All buildings:

On-site energy consumption and, where applicable, production data at 15-minute intervals. 15-minute interval data is available December 2023 to the present.

All buildings are entered into the City’s EnergyCAP platform.

Building size

Building use

Record drawings, available as pdf drawings, pdf scans, 2D AutoCAD or 3D Revit BIM, depending on the vintage.

Some buildings have completed a tune-up or retro-commissioning, and associated data and reports are available.

Some buildings have recent condition assessments, and related information can be provided.

Many buildings have BAS.

21 Priority buildings, all of the above plus:

Equipment list, including equipment age, based on current records. On-site verification necessary for some buildings.

Qualitative data from facilities managers about maintenance needs and performance issues.

Most are set up in Energy Start Portfolio Manager, and the rest could be added shortly.

Nineteen of the 21 priority buildings have BAS. There is one building that has no BAS, and another where only a portion of the building has BAS.

Question 123 Will the City be providing a single point of contact for the selected contractor to work with when coordinating field work, collecting data, answering questions, etc?

Answer 123 Yes.

Question 124 Are there any limitations we should be aware of when planning the on-site assessments regarding availability of buildings due to occupancy or regular operations?

Answer 124 No.

Question 125 What is the expected duration after notice of award before all available data from the City can be made available to the contractor?

Answer 125 All available data has been collected and will be made available at project kick off.

Question 126 Have any code compliance studies been conducted on the buildings that have been prioritized for decarbonization assessments. Specifically, are any buildings known to lack mechanical ventilation or be deficient in the quantity of ventilation air being provided.

Answer 126 All buildings are compliant with the code at the time of construction. Buildings have not been evaluated for compliance with most recent code (IBC 2021 with WI Amendments). We do not anticipate major ventilation code compliance issues.

Question 127 Are any buildings heating only with the desire to add cooling?

Answer 127 No.

Question 128 Could you provide direction on the level of detail required for the cost estimating. For example, the DOE provides the following table giving different classes of estimates. Could you identify the class associated with section 5.5 – Building Decarbonization

Assessments:

Table Source: https://www.directives.doe.gov/directives-documents/400-series/0413.3-EGuide- 21/@@images/file

Ans…