15-Skate Park Amenities RFP Document.pdf

Request for Proposals: Design-Build of Vineyard City Skate Park Amenities

Due: Tuesday, October 27th, 2026 at 5pm (MST)

All proposals must be delivered through Bonfire, on the State Procurement Website.

Any questions must be submitted by 5pm on Tuesday, October 20th, 2026 through Bonfire to receive a response from Vineyard City. Any response by the City will be posted on Bonfire.

REQUEST FOR PROPOSALS – VINEYARD CITY SKATE PARK

Must Complete and Submit this Page with Proposal

Company: __________________________________________________________________

Address: ____________________________________________________________________

City/State/Zip: ________________________________________________________________

Phone: _________________________________ Fax: _____________________________

Contact First & Last Name: _____________________________________________________

Contact Signature: ___________________________________________________________

Job Title: ___________________________________________________________________

Email: _____________________________________________________________________

I. INTRODUCTION

About Vineyard City

Having been formerly known as the fastest growing City in the nation, Vineyard City has experienced extensive growth. Vineyard consists of approximately 4.8 square miles of land and has a current population estimated to be near 22,000 residents. A large development, known as “Utah City”, has begun construction for a Vineyard “downtown” and can make living in Vineyard possible for many more future residents. Vineyard City is known for being a young and diverse community, with the average age of residents being around 24.5 years old.

During the City’s process of creating a Parks and Recreation Master Plan in 2024, it was identified that a skate park should be of high priority for next projects to complete. Due to there not currently being many teenager or young adult recreation program offerings, this Vineyard City Skate Park can help fill a void.

The Skate Park

Vineyard City contracted with Hunger Skateparks to create a conceptual design for the approximate 16,000 square foot All-Wheels Concrete Skate Park. American Ramp Company then created a conceptual design for an Asphalt Pump Track (to potentially be built in a future Phase) and an overall park design that incorporates the All-Wheels Concrete Skate Park, potential future Asphalt Pump Track, added parking lot, restroom facility, and other amenities.

The Vineyard City All-Wheels Concrete Skate Park is planned to be located on City-owned land just south of the Vineyard City Hall building (125 S. Main St., Vineyard, UT). The Skate Park facility shall be constructed with permanent, durable cast-in-place concrete and must meet the safety standards for current skateparks, including: flow, traffic patterns, and other aspects that pertain to various skill and ability levels, and ensures proper drainage.

In response to this Request for Proposals (RFP), the city is looking for “design-build” proposals with cost estimates from qualified firms regarding the proposed amenities that surround the future skate park.

II. SCOPE OF SERVICES

The City reserves the right to negotiate any and all elements of the proposal. The scope of work outlined below is to be used as a general guide and is not intended to be a complete list of all work necessary to complete the project. Firms may suggest a modified scope as part of their proposal.

The awarded bidder shall perform/subcontract out the following work:

• Complete civil design and construction documents for an added parking lot (at least 24 asphalt stalls–two of which shall be handicapped stalls), asphalt trail (approximately 375’ in length and 8’ in width), and landscaping (6,000 square feet consisting of grass, trees, and bushes) surrounding the added parking lot and Skate Park

• Extend utility lines for the installation of a restroom facility, drinking fountain, and outdoor lighting surrounding the Skate Park and added parking lot

• Order and install a restroom facility (with two separate stalls), drinking fountain, two benches, and three bike racks

• Construct an asphalt parking lot with at least 24 stalls (two of which stalls shall be ADA compliant), curb and gutter, and an 8’ wide asphalt trail (approximately 375’ in length) that connects from the Skate Park entrance to the two nearby trails

• Order and install two street lights surrounding the added parking lot

• Install all landscaping (6,000 square feet) surrounding the Skate Park and added

Parking lot. Landscaping shall consist of sod, water-wise trees and bushes, and drip system irrigation.

The skatepark amenities must be aesthetically pleasing and function well with the surrounding skatepark.

NOTE: All subcontractors shall be pre-approved by Vineyard City Staff prior to beginning work. The awarded bidder must possess all necessary licenses to complete this project, or be willing to obtain all necessary licenses within a timely manner.

There will not be a pre-proposal meeting, though firms are strongly encouraged to conduct a site visit prior to submitting a proposal.

III. LINE-ITEMED BUDGET

Please submit a line-itemed budget that includes ALL necessary expenses for the successful completion of this Skate Park project. Please utilize the following table as a template to include in bid and add lines if needed:

Work Task: Cost:

Civil Engineering for Parking Lot, Trail, & Landscaping around Parking Lot and Skate Park

Utility Line Extensions for Restroom Facility & Future Outdoor Lighting surrounding Skate Park

Purchase & Installation of Restroom Facility (with 2 separate stalls) and Drinking Fountain

At least 24 Added Asphalt Parking Stalls (2 of which to be handicapped stalls)

Purchase and installation of two street lights surrounding the added parking lot

Installation of added Trail Construction (approximately 375 feet long and 8 feet wide)

Landscaping around Parking Lot & Skate Park (6,000 square feet, consisting of Sod, Trees, Bushes, etc)

Purchase and Installation of two Benches & three Bike Racks

IV. ORGANIZATION OF PROPOSAL

Proposals shall be organized using the following format (limit 20 pages max):

1. Signature Page included in this request for proposal.

2. Company Profile.

3. References and Experience. List at least three similar projects, built/managed by your firm, which have been completed within the past five years that relate to standards in this RFP. Include: location, name and contact info of City/Organization staff, construction completion date, overall cost, and summary of work and staff members dedicated to the project.

4. Project Organization. List key personnel who will be assigned to this project, their specific assignments and proposed amount of time involvement in the project, as well as their relative experience and qualifications.

5. Narrative on the project approach. Identify a timeline and describe the schedule of events necessary to fully complete this project. Also, specify any work you would plan to subcontract out and with whom.

6. Line-item budget (utilize the template provided in this RFP) for the completion of all Vineyard Skatepark amenity items that are to surround the future skatepark.

7. Identify and include any guarantee or warranty information.

8. Include a statement that verifies if the organization maintains the insurance required in the RFP, if the organization has all necessary licenses to complete the project, and if the organization is able to bond this project.

V. INSURANCE

The Contractor, at its expense, shall procure and maintain in force for the duration of this Agreement the following minimum insurance coverages:

• Commercial General Liability insurance coverage equal to or greater than one million dollars ($1,000,000) per occurrence and three million dollars ($3,000,000) in the aggregate, or in a lesser amount if explicitly authorized by the Mayor, City Manager or the City Council. This coverage shall provide liability insurance to cover the activities of Contractor and its subcontractors, all equipment and vehicles, public or private, used in the performance of the Agreement, and shall name the City as an additional insured.

• Prior to commencement of Services, Contractor shall furnish a Certificate of Insurance to the City evidencing that Contractor has this insurance in place and that the City is an additional insured. An umbrella policy may be used to supplement the insurance coverage if needed. The City, including its elected and appointed officials, employees, and agents, shall be endorsed as additional insured.

• Prior to commencement of Services, Contractor shall furnish a Certificate of Insurance to the City evidencing that Contractor has Workers’ Compensation Insurance for the Contractor and all Subcontractors. Contractor agrees that it will provide Workers’ Compensation statutory limits as required by the Workers Compensation Act of the State of Utah and Employers Liability limits at a minimum of $100,000 per occurrence.

• If the Contractor operates a motor vehicle in performing the Services under this Agreement, the Contractor shall maintain Business Automobile Liability Insurance, including owned, hired, and non-owned automobiles, with a minimum combined single liability limit of $1,000,000 per occurrence.

• The insurance requirements may be met through any combination of primary, automobile and umbrella/excess insurance. The City must be named as an additional insured on any umbrella/excess policy.

• The Contractor’s policies shall be primary insurance and non-contributory to any other valid and collectible insurance available to the City.

• The Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be canceled without at least thirty

(30) days’ advance written notice to the City, or ten (10) days’ written notice for non-payment of premium.

• Contractor agrees that it will promptly disclose to the City all incidents or occurrences of accident, injury, and/or property damage covered by the insurance policy or policies.

VI. BONDS

Contractor shall be required to furnish performance and payment bonds at least equal to the contract price.

VII. SELECTION PROCESS

The selection process shall be as follows:

1. Submittals shall be reviewed and scored by a selection committee comprised of Vineyard City Staff and Community Members.

2. Firms may be invited to participate in oral/virtual interviews with City staff and the selection committee. Key personnel from the firms who will be directly involved with the project should attend the interview.

3. The City will negotiate a contract with the highest ranked firm. Submittals will be judged based upon the criteria included below:

• 20%: Firm’s previous experience relating to this project

• 20%: Key personnel that will be assigned to this project, their experience, qualifications, and how their time will be utilized

• 20%: Firm’s understanding of and approach to this project’s successful completion

• 20%: Cost estimate for full-project completion

• 10%: Proposed Timeline for full-project completion

• 5%: Guarantee or Warranty and ease and cost of maintenance

• 5%: Professional Application

VIII. SCHEDULE

The following is a detailed anticipated schedule of events for awarding a bidder this project:

1. Advertise RFP on October 2nd, 2026.

2. RFP Proposal Deadline at 5pm on October 27th, 2026.

3. Review Proposals no later than November 2nd, 2026.

4. Interviews no later than November 3rd, 2026 (if deemed necessary).

5. Contract Negotiation by November 4th, 2026 (if deemed necessary).

6. Firm selected and recommended to Vineyard City Council for approval by November 10th, 2026.

7. Design-Build Contract signed by both parties by November 16th, 2026.

IX. SUBMITTAL REQUIREMENTS

Only one submission per company. All submissions must be delivered through Bonfire, State Procurement Website. Proposals will be accepted until 5:00pm (MST) on October 27th, 2026. Late proposals will not be accepted or considered.

X. ATTACHMENTS

A) Topographical Survey B) Geotech Report C) Wetland Delineation Report D) Vineyard City All-Wheels Concrete Skate Park Design