15-RFP544805 Forest Management Plan Services EUNA.pdf

City of Detroit Office of Contracting and Procurement (OCP)

Request for Proposal #544805 Forest Management

Revised 12/2/2025 Page 1 of 17

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR PROPOSALS

RFP NO. 544805

FOREST MANAGEMENT PLAN SERVICES FOR FIVE CITY

PARKS, ROUGE PARK, ELIZA HOWELL PARK, O’HAIR PARK,

BALDUCK PARK, AND PALMER PARK

Buyer: Elizabeth C. Ayana Johnson

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE April 10, 2026 Eastern

VIRTUAL PRE-PROPOSAL

CONFERENCE

April 20, 2026, 3:15 p.m. Eastern

Location: Virtual Microsoft Teams

Meeting

MICROSOFT TEAMS MEETING INVITE

Click Link Below to Join Meeting https://tinyurl.com/Pre-Bid-Meeting-RFP-544805

QUESTIONS DUE Rolling Questions will be received and

Answered until May 8, 2026, 10:00 a.m.

Eastern.

All questions must be submitted online in the Supplier Portal as indicated in Section

3.3 of this RFP.

ANSWERS DISTRIBUTED The Final RFP Q&A will be answered and posted to the RFP in EUNA Bonfire by

May 12, 2026, 2:00 p.m. Eastern.

PROPOSAL DUE DATE * May 15, 2026 before 3:00 p.m. Eastern

In the Supplier Portal as specified in

Section 4.5 of this RFP.

VIRTUAL PUBLIC RECORDING

MICROSOFT TEAMS MEETING INVITE

Click Link Below to Join Meeting https://tinyurl.com/Public-Recording-RFP-

544805

Public Recording of Submitted Proposals will be read May 15, 2026, 4:00 p.m.

Eastern https://tinyurl.com/Pre-Bid-Meeting-RFP-544805 https://tinyurl.com/Public-Recording-RFP-544805 https://tinyurl.com/Public-Recording-RFP-544805

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* Respondents must register in EUNA Bonfire to download bid documents and submit bids. The

City cannot guarantee the accuracy of any bid documents obtained from outside of EUNA, and bids submitted outside of EUNA Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFP must be asked within the EUNA Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Proposals must be uploaded in EUNA Bonfire on or prior to the date and time indicated above.

Late and/or emailed proposals will not be accepted.

https://detroit.bonfirehub.com/ http://www.detroitmi.gov/suppliersupport

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TABLE OF CONTENTS

Section 1. Project Summary and Background

1.1. PROJECT REQUEST

1.2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

1.3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

Section 2. Statement of Work

2.1. SERVICES TO BE PERFORMED

2.2. OPERATIONAL INFORMATION

Section 3. Proposal Evaluation and Selection Process

3.1. MINIMUM QUALIFICATIONS

3.2. ADHERENCE TO TERMS OF PROPOSALS

3.3. QUESTION DEADLINE

3.4. EVALUATION CRITERIA

3.5. EVALUATION PROCEDURE

3.6. ORAL PRESENTATION/DEMONSTRATION

3.7. REJECTIONS, MODIFICATIONS, CANCELLATIONS

3.8. PROTESTS

Section 4. Required Proposal Content and Submission Process

4.1. ACCURACY AND COMPLETENESS OF INFORMATION

4.2. REQUIRED PROPOSAL CONTENT AND FORMAT

4.3. REQUIRED COST PROPOSAL

4.4. ECONOMY OF PREPARATION

4.5. SUBMITTAL INSTRUCTIONS

Support Channels for Technical Difficulties and Questions Section 5. General Conditions and Requirements for RFP

5.1. CONTRACT APPROVAL

5.2. PAYMENT

5.3. INVOICES

5.4. ASSIGNMENT

5.5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

5.6. NEWS RELEASE

5.7. MISCELLANEOUS

5.8. OFFICE OF INSPECTOR GENERAL

RFP Attachments List

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Section 1. Project Summary and Background

1.1. PROJECT REQUEST

The City of Detroit, Office of Contracting and Procurement (OCP) on behalf of the Landscape

Design Unit (LDU), General Services Department requests proposals from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFP to provide

Forest Management Plan services for five (5) city parks, Rouge Park, O’Hair Park, Eliza Howell

Park, Balduck Park, and Palmer Park.

One (1) or more contractors will assist the City of Detroit in developing four (4) Forest Restoration

Plans, one (1) each for Rouge Park, O'Hair Park, Eliza Howell Park, and Balduck Park; as well as providing additional data and follow-up work to update the forest restoration plan for Palmer Park’s

Witherell Woods, a 72-acre remnant forest in Detroit.

These plans will serve as guiding documents for the management, regulation, preservation, and planting decisions for the City’s large urban forested areas. The plans will outline step-by-step monthly and yearly maintenance activities, metrics, and baseline observations for the ecological restoration of each forested area. These plans will include the creation of management units, a collection of baseline ecological data (floristic survey), and target restoration objectives.

Additionally, the plans will include locations or transect points for on-going monitoring activities.

1.2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

The City of Detroit, Landscape Design Unit, General Services Department Forest Management

Plan Services Project is part of the Detroit Resilient Tree Canopy Initiative (DRTCI). The DRTCI is a 5-year interdepartmental project focused on implementing strategies to increase tree canopy in neighborhoods with less than 20% coverage; improve forest conditions in communities with contiguous vacant blocks; expand workforce pathways for youth in the urban forestry field; and to advance utilization of tree and forest inventories, monitoring, and assessment tools in Justice40 areas to inform long-term sustainability strategies.

1.3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFP, it will be a City of Detroit Professional Services

Contract (Attachment E). The term of the contract will be for two (2). Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the RFP.

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Section 2. Statement of Work

2.1. SERVICES TO BE PERFORMED

FOREST RESTORATION PLAN SOW DETAILS

The four (4) forest restoration plans will include but are not limited to the following:

Overall Observations and Site Description

• Provide a comprehensive evaluation and geo-specific data of the existing environmental conditions and outline the physical, biological, and environmental features of the restoration area.

• Provide a baseline for what the natural landscape and ecosystem function might have been like before human alteration.

• Identify the soil types, pH, soil profile, and nutrient levels at the site. Assess soil fertility, erosion risks, and any limiting factors like compaction or drainage issues. Recommend soil improvement methods, such as organic amendments or erosion control, and propose a monitoring plan to track soil conditions over time.

• Conduct a detailed survey of the site to identify existing vegetation. This includes mapping plant species, noting their abundance, distribution, and health, and identifying any invasive species.

• Evaluate floristic quality during the survey by using the Floristic Quality Assessment (FQA) method, which assesses species diversity and the presence of sensitive, native species. This helps determine the ecological health of the site and guides decisions on plant restoration needs and priorities. Use indices such as the Floristic Quality Index (FQI) in this analysis.

• Note large, mature, or old growth trees of interest or tree communities. Identify tree species and evaluate for structural integrity, noting any disease or pest infestations, and recording other relevant data such as location and crown characteristic.

• Provide information on the hydrology of the areas to be managed and describe how the site's hydrology may influence tree growth and ecosystem stability. This can be done by reviewing existing data from local agencies, conducting field measurements (e.g., flow rates, rainfall), and analyzing site topography and soil conditions.

• Describe the general natural community types present in the areas to be managed, according to the classifications provided by the Michigan Natural Features Inventory (MNFI).

Descriptions should be based on physiography (landscape context), hydrology, soils, natural processes, and vegetation present in the areas to be managed.

• Describe nearby activities such as agriculture, urban development, or other land uses that may impact the restoration site. Include potential influences like pollution, water usage, or invasive species, and assess how these factors might affect the success of the restoration.

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• Observe wildlife stresses within each site and support the work of the City’s USDA Biologist to define current conditions and develop strategies for conservation actions that align with restoration priorities.

Baseline, Mapping and Monitoring

• Identify key opportunities and challenges for forest restoration at each site. Prioritize these issues based on city input to address the most urgent concerns first, ensuring effective, efficient and sustainable restoration outcomes.

o Provide maps of priority areas in the park, their conservation ranking, and restoration potential.

o Identify management zones based on habitat type, flora and fauna, and other site characteristics. For each zone, define specific goals (e.g., improving biodiversity, controlling invasives) and outline the necessary actions necessary for restoring and enhancing the forest ecosystem.

▪ Additionally, outline any identify actions or activities like planting native species, controlling invasive plants, improving soil health, managing water resources, and preventing erosion.

o Identify transect points and outline key indicators to track restoration success, such as plant growth, biodiversity, soil health, and water quality.

o Specify monitoring methods, frequencies, locations, and types. Identify and separate recommendations between professional activities and steward activities.

Overall Goal

• Facilitate discussions amongst the project team to develop a framework and process for outlining a long-term and actionable vision, with goals and objectives for forest management within the City park system. An anticipated schedule of work is provided in the attached exhibits. Additionally, an area map showing the planned boundaries is also attached.

Communication and Community Engagement

• Participate in bi-monthly coordination meetings with the project team over an 18-month project period.

• Participate in three (3) collaborative team meetings to discuss and develop a replicable approach to framework planning and administration, so the documents produced are consistent and actionable and provide a strong foundation for moving forward.

• Participate in three (3) stakeholder meetings for each of the five (5) Forest Restoration Plans.

These meetings will provide an opportunity for local stakeholders to learn about the plans, ask questions, and share their input. Meetings could include field observation meetings.

WHITHERELL WOODS FOREST RESTORATION PLAN UPDATE SOW DETAILS

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• Updates to the Forest Restoration Plan for Palmer Park’s Witherell Woods will add, reorganize, and/or provide additional data to the Forest Restoration Plan to align it with the four (4) additional plans being created within the project scope.

• Additional information beyond the plan framework updates could include work and monitoring opportunities in the field, to support currently actionable items that can be built on our park data set. Monitor opportunities could include additional data how the site's hydrology, providing updated reports on the invasive species removal conducted in fall 2024, and include assessments on its current effects.

• Conduct FQA Post Burn o Inventory of Plant Communities

▪ Conduct a detailed survey of the site to identify existing vegetation. This includes mapping plant species, noting their abundance, distribution, and health, and identifying any invasive species.

▪ Evaluate floristic quality during the survey by using the Floristic Quality Assessment

(FQA) method, which assesses species diversity and the presence of sensitive, native species. This helps determine the ecological health of the site and guides decisions on plant restoration needs and priorities. Use indices such as the Floristic Quality

Index (FQI) in this analysis.

▪ Note large, mature, or old growth trees of interest or tree communities. Identify tree species and evaluate for structural integrity, noting any disease or pest infestations, and recording other relevant data such as location and crown characteristic.

Deliverables

Materials requested (must be submitted in the listed formats):

• Four (4) Forest Restoration Plans and (1) Updated Forest Restoration Plan: PDF (color), raw file (MS Word or other).

• Data Files (surveys, maps, FQA, tables, charts, spreadsheets, GIS/GPS data): shapefile, Excel, PDF, MS Word.

• Graphics: PDF, JPG, EPS, etc.

• Design: layout files (InDesign, Photoshop, etc.)

I. Mobilization

Mobilization will be paid for on a lump sum contract basis. Price paid shall be payment in full for all labor, material, and equipment necessary for all preparatory work and operations, including, but not limited to, those necessary for the movement of personnel, equipment, supplies, tools, and any other incidentals that are required to project site; and any other facilities necessary to undertake the work on the project; and for other work and operations, which must be performed, or for expenses incurred, prior to beginning work on the various contract items at the project sites.

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This item shall also include pre-construction costs, exclusive of bidding costs, which are necessary direct costs to the project and are of a general nature rather than directly attributable to other pay items under the contract. The price paid shall be paid in full for Mobilization throughout the progress of the project work until completed.

2.2. OPERATIONAL INFORMATION

• A description of your organizational structure, including the names and experience of individuals who will be involved in executing the project.

• A list of any general contractors you would be using to assist with this work.

• Documented experience working with other public entities, such as state and city agencies, as well as municipalities, preferably in Michigan.

• A minimum of three (3) references for similar services provided, including the dates of service.

• A concise statement explaining why your firm should be selected and your method of approach.

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

Section 3. Proposal Evaluation and Selection Process

3.1. MINIMUM QUALIFICATIONS

Proposals will only be accepted from those firms demonstrating a minimum of five years of experience providing the services requested in the RFP for projects of similar scope and size.

3.2. ADHERENCE TO TERMS OF PROPOSALS

A proposal once accepted by the City of Detroit, may become a binding contractual obligation of the Respondent. The failure of a successful Respondent to accept this obligation and to adhere to the terms of the Respondent’s proposal may result in rejection of the proposal and the cancellation of any provisional award to the respondent. Respondents are not permitted to take advantage of any errors or omissions in specifications since full instructions will be given should they be discovered before bid submission date.

3.3. QUESTION DEADLINE

All questions regarding the RFP shall be submitted through the Supplier Portal no later than the time and date specified in the solicitation. In the interest of transparency, only written

Revised 12/2/2025 Page 9 of 17 questions will be accepted. Answers to questions will be posted within the Supplier Portal. The

City of Detroit does not guarantee a response to questions submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFP or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFP.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFPs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

3.4. EVALUATION CRITERIA

Technical Proposals will be evaluated before Cost Proposals are reviewed.

Proposal Evaluation Criteria Possible

Points

1. Criteria 1 Relevant Experience 20

2. Criteria 2 Capacity (Key staff, resumes, org chart, equipment) 20

3. Criteria 3 Strength of Proposal 20

4. Criteria 4 Past Performance 20

5. Criteria 5 Pricing 20

Total Points Possible 100

Detroit Equalization Credits according to the following table shall be applied after the technical and price evaluation. (Please see Equalization Credit Statement for more information)

Detroit Equalization Credits – Prime Contractor Possible

Points

Detroit Headquartered Business 5

Detroit Based Business 2

Detroit Resident Business 5

Detroit Small Business 1

Detroit Micro Business Concern 2

Joint Venture 2

Mentor Venture 1

Business can only be either a Detroit Small Business or Detroit Micro Business Concern but not both. Business can only be a Joint Venture or a Mentor Venture but not both.

Detroit Equalization Credits – SubContractor Possible Points http://www.michigan.gov/SIGMAVSS

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Detroit Headquartered Business 5 x % of work

Detroit Based Business 2 x % of work

Detroit Resident Business 5 x % of work

Detroit Small Business 1 x % of work

Detroit Micro Business Concern 2 x % of work

Maximum Points Possible 10

3.5. EVALUATION PROCEDURE

Following the receipt of proposals, a City designated Evaluation Committee will evaluate each response. All PROPOSALS, which meet the required format of this RFP, will be evaluated. Any proposals determined to be non-responsive to the specifications or other requirements of the RFP, including instructions governing submission and format, will be disqualified unless the City determines, in its sole discretion, that non-compliance is not substantial or that an alternative proposed by the Respondent is acceptable.

The City may also at its discretion, request oral presentations, make site visits at Respondent’s facility and may request a demonstration of Respondent’s operations. If scheduled, a final determination will be made after the oral presentations and/or demonstrations are complete.

The City may also at its sole discretion, elect to rank order the qualified proposals, and negotiate with some limited number of the highest scored qualified respondents. A final determination would include the cumulative inputs of this evaluation procedure. All decisions reached by the Evaluation

Committee will be by consensus.

3.6. ORAL PRESENTATION/DEMONSTRATION

The City reserves the right, at its own discretion, to request oral presentations regarding proposals submitted in response to the RFP. Failure to make an oral presentation will be grounds for rejection of your proposal. Respondents will be notified by the Office of Contracting and Procurement of the date, time and location for oral presentations.

3.7. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all proposals received;

2) waive any non-conformity;

3) re-advertise for proposals;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for proposals, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFP does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a proposal under this request, or to procure or contract for services.

3.8. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

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City of Detroit Chief Procurement Officer

2 Woodward Avenue, Suite 1008

Detroit, MI 48226

“Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

An actual or prospective bidder or offeror whose direct economic interest would be affected by the award of a contract or the failure to award a contract has the right to protest any aspect of the solicitation, evaluation, or selection process of a City of Detroit procurement.

A protest by a prospective bidder which challenges the terms of the solicitation itself must be received by the City no later than 4:00 p.m. EST of the business day prior to the date scheduled for the bid closure. Failure to meet this deadline shall result in a protester waiving its ability to challenge the terms of the solicitation.

A protest by a bidder which challenges a contract award must be received no later than 4:00 p.m.

EST five (5) business days after the award of a City procurement. Failure to meet this deadline shall result in a protester waiving its ability to challenge the contract award.

All protests must be submitted in writing and received by the required timeframe.

The Chief Procurement Officer (CPO) or as delegated, the Deputy CPO, has the sole authority to respond to, decide and act upon supplier protests.

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

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Section 4. Required Proposal Content and Submission Process

4.1. ACCURACY AND COMPLETENESS OF INFORMATION

All information pertaining to the prospective respondent’s approach in meeting the requirements of the RFP shall be organized and presented in the prospective respondent’s proposal. The instructions contained in this RFP must be strictly followed.

Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and may be considered in the evaluation. Since all or a portion of the successful proposal may be incorporated into any ensuing contract, all prospective respondents are further cautioned not to make any claims or statements that cannot be subsequently included in a legally binding agreement.

4.2. REQUIRED PROPOSAL CONTENT AND FORMAT

To be considered responsive, each proposal must, at a minimum, respond to the following RFP sections in their entirety, responses must be uploaded in the Supplier Portal along with the Affidavit of Disclosure Interests Form and Non- Collusion Affidavit found under requirements section of the of RFP#544805:

Required Response Item

1. Attachment A – Respondent Questionnaire

Respondent shall provide their Organization Experience, per the requirements provided in

Attachment A.

2. Attachment B – Proposal Introduction and Solution / Approach

Respondent shall provide their Proposal Introduction and Solution / Approach and

Capacity/Staffing, per the requirements provided in Attachment B.

3. Attachment C – Pricing

Respondent shall provide their Pricing proposal, per the requirements provided in

Attachment C. Must include Required Excel Bid Sheet Forest Management Plan Services

4. Attachment D1 – Forms, Affidavits and Documents – Bid Requirements

Respondent shall provide their completed Certificate of Authority, Non-Collusion

Affidavit, and Affidavit of Disclosure of Interests, in Attachment D1.

5. Attachment D2 – Conditions of Award - Award Winners Only

Respondent will be required to provide their completed Forms, Affidavits, Insurance and

Documents, if they are selected as the award winner provided in Attachment D.

6. Attachment E – Model Professional Services Contract

Respondent shall provide their agreement to the Model Professional Services Contract or note any exceptions provided in Attachment E.

4.3. REQUIRED COST PROPOSAL

Respondents are requested to make a firm cost proposal to the City of Detroit, through the completion of Attachment C. If a contract is entered into as a result of this RFP, it will be a contract for fees as related to providing all requested services, with a price not to exceed the total price quoted in the proposal. The City of Detroit reserves the right to select proposals from the most

Revised 12/2/2025 Page 13 of 17 responsible Respondents with the most reasonable costs. The City reserves the right to select one or more firms to perform all or separate parts of this function.

4.4. ECONOMY OF PREPARATION

Proposals should be prepared simply and economically providing a straightforward, concise description of the Respondent’s ability to meet the requirements of the RFP. Emphasis should be on the completeness and clarity of content.

4.5. SUBMITTAL INSTRUCTIONS

All proposals must be submitted through the Bonfire/EUNA Procurement Supplier Portal at detroit.bonfirehub.com. Each Respondent is responsible for ensuring that its proposal is received by the City on a timely basis. Faxed or mailed proposals will not be accepted.

Firms shall not distribute their proposals to any other City office or City employee. Proposals received become the property of the City. The City is not responsible for any costs associated with preparation or submission of proposals. All proposals submitted by the due date will be recorded in the Supplier Portal. Responses received will not be available for review. Proposals received will be subject to disclosure under the state of Michigan’s Freedom of Information Act. An officer of the company authorized to bind the company to a contractual obligation with the City must sign the proposals in the Supplier Portal. The successful respondent will receive an award letter.

Respondents who are not awarded will receive a notification that the award decision has been made.

Support Channels for Technical Difficulties and Questions

Visit https://detroitmi.gov/suppliersupport for:

- Guides on how to register in EUNA

- Guides on how to submit a response to the solicitation

- FAQs

Contact Bonfire’s technical support in the portal for:

- Technical issues with the e-bidding portal

- Registration problems

- Help submitting responses through the system

Contact the City (eprocurement@detroitmi.gov) for:

- General procurement process questions

- City-specific requirements and policies

For Solicitation/Project-Specific Questions:

- Submit all solicitation-related questions through the Public Q&A tab in the Bonfire/EUNA

Procurement portal. This ensures all vendors receive the same information and maintains transparency in the bidding process. Emails and calls regarding solicitation-specific questions will not receive a response.

https://detroitmi.gov/suppliersupport https://detroit.bonfirehub.com/portal/support mailto:eprocurement@detroitmi.gov

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Section 5. General Conditions and Requirements for RFP

5.1. CONTRACT APPROVAL

Upon contract award, the City and the successful Respondent shall execute a professional services contract, which shall contain all contractual terms and conditions in a form provided by the City.

No contract shall become effective until the contract has been approved by the required City

Departments and Detroit City Council and signed by the City of Detroit Chief Procurement Officer.

Prior to the completion of this approval process, the successful Respondent shall have no authority to begin work under the contract. The Chief Financial Officer shall not authorize any payments to the successful Respondent prior to such approvals; nor shall the City incur any liability to reimburse the successful Respondent regarding any expenditure for the purchase of materials or the payment of services.

5.2. PAYMENT

All properly executed invoices submitted by the successful Respondent will be paid in accordance with the City of Detroit Prompt Payment Ordinance.

5.3. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the

City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ

CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the

CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from

Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.

**Work commencing without issuance of the SPO is subject to Payment Delays and/or Non-

Payment! **

Required vendor steps to invoice:

1) Vendors should submit their invoices via City of Detroit Oracle Vendor Portal.City of

Detroit Oracle Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Vendor Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection

• City of Detroit contact (person who authorized work to commence)

• Invoice Date

• Date of service/delivery

• Contract number http://www.detroitmi.gov/Supplier https://ebkk.login.us8.oraclecloud.com/oam/server/obrareq.cgi?ECID-Context=1.006GbR8nJ1j0zkVay1Na6G001bnV0000sM%3BkXjE

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• Purchase order number

• Total Invoice amount

• The wording “ Goods/Services” (must be noted on every invoice)

Other invoice requirements:

• Invoice must be billed based on Purchase Order rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need payment assistance, please contact the Office of Departmental Financial Services

(ODFS) 313-410-7804.

For technical assistance, please visit detroitmi.gov/suppliersupport.

5.4. ASSIGNMENT

The services to be performed by the successful Respondent shall not be assigned, sublet, or transferred, nor shall the successful Respondent assign any monies due or to become due to him under any contract entered into with the City pursuant to these specifications, without prior written approval of the City.

5.5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

The City reserves the right to modify the services provided by the successful Respondent awarded a contract. Any modification and resulting changes in pricing shall be made by amendment to the contract by the successful Respondent and the City.

5.6. NEWS RELEASE

News releases pertaining to these proposal specifications or the provisions to which they relate shall not be made without prior approval of the City and then only in coordination with the City.

5.7. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At

Work for your hiring needs. Visit the Detroit At Work website for specific contact information regarding these opportunities.

https://urldefense.com/v3/__https:/descmiworks.org/business-services/__;!!NcXZSU8rfchoEksI!efgwb7Az7YQ1WNYz08X3skt7ah9Lt0tZnoFrliM4GlUH9iYP4Dtz_l03Xya-8iVDi2esZRdC59m0O9Xl8DlelS4a5w$

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Contractors are encouraged to employ innovative approaches, including ethically and responsibly leveraging artificial intelligence and advanced technologies, to enhance goods delivery, services, and operational performance. Vendors using AI solutions will be asked to provide information on how the AI solution functions.

5.8. OFFICE OF INSPECTOR GENERAL

5.8.1. In accordance with Section 2-106.6 of the City Charter, this Contract shall be voidable or rescindable at the discretion of the Mayor or Inspector General at any time if a Public Servant who is a party to the Contract has an interest in the Contract and fails to disclose such interest.

5.8.2. This Contract shall also be voidable or rescindable if a lobbyist or employee of the contracting party offers a prohibited gift, gratuity, honoraria or payment to a Public Servant in relation to the Contract.

5.8.3. A fine shall be assessed to the Contractor in the event of a violation of Section 2-106.6 of the

City Charter. If applicable, the actions of the Contractor, and its representative lobbyist or employee, shall be referred to the appropriate prosecuting authorities.

5.8.4. Pursuant to Section 7.5-306 of the City Charter, the Inspector General shall investigate any

Public Servant, City agency, program or official act, contractor and subcontractor providing goods and services to the City, business entity seeking contracts or certification of eligibility for City contracts and person seeking certification of eligibility for participation in any City program, either in response to a complaint or on the Inspector General’s own initiative in order to detect and prevent waste, abuse, fraud and corruption.

5.8.5. In accordance with Section 7.5-310 of the City Charter, it shall be the duty of every Public

Servant, contractor, subcontractor, and licensee of the City, and every applicant for certification of eligibility for a City contract or program, to cooperate with the Inspector

General in any investigation pursuant to Article 7.5, Chapter 3 of the City Charter.

5.8.6. Any Public Servant who willfully and without justification or excuse obstructs an investigation of the Inspector General by withholding documents or testimony, is subject to forfeiture of office, discipline, debarment or any other applicable penalty.

5.8.7. As set forth in Section 7.5-308 of the City Charter, the Inspector General has a duty to report illegal acts. If the Inspector General has probable cause to believe that any Public Servant or any person doing or seeking to do business with the City has committed or is committing an illegal act, then the Inspector General shall promptly refer the matter to the appropriate prosecuting authorities.

For purposes of this Article: “Public Servant” means the Mayor, members of City Council, City Clerk, appointive officers, any member of a board, commission or other voting body established by either branch of City government or the City Charter, and any appointee, employee or individual who provides services to the City within or outside of its offices or facilities pursuant to a personal services contract.

Revised 12/2/2025 Page 17 of 17

RFP Attachments List

The following Attachments are available to download on the Supplier Portal.

Attachment A - Respondent Questionnaire

Attachment B - Proposal Introduction and Solution / Approach

Attachment C – Bid Sheet Forest Management Plan Inflation Reduction

Act (Required Excel Bid Sheet)

Attachment D1 - Forms, Affidavits and Documents

Attachment D2 – Conditions of Award (Award Winners Only)

Attachment E - Model Professional Services Contract

Additional Attachments:

Attachment F – Federal Requirements, 2 CFR Part 200.316-

Attachment G – Federal Requirements, OMB, 2 CFR, Appendix II

Attachment H – Federal Financial Assistance Award of Domestic Grant between the USDA, Forest Service, Eastern Region, State, Private and

Tribal Forestry, and the City Detroit [Grant No. 24-DG-11094200-123]