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U.S. Embassy, Quito

Avigiras E12-170 y Eloy Alfaro Quito, Ecuador

E-Mail: Quito-INL-RFQ@state.gov January 17, 2025

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Solicitation No.

The U.S. Embassy in Quito, Ecuador requires buying the “PR14971495_INL Mobile Phone Purchase.

1. Technical Specifications All equipment requested shall be new and should meet or exceed requirements. Brand name or equal technical specifications are acceptable.

Item No. Item Description QTY

1 Cellphones iPhone 16 Pro Max – 256GB – Black Titanium

• Super Retina XDR Display 6.3-inch (diagonal) all-screen OLED display A18 Pro chip Face ID Pro camera system: 48MP main camera (24 mm) 4K video recording at 24 fps, 25 fps, 30 fps, or 60 fps Facial recognition using the TrueDepth camera 256 GB of storage

2 Cases • Lite Nco Case with MagSafe for iPhone 16 17

3 Screen Protector • Belkin UltraGlass Screen Protector 17

4 Charger • Apple USB-C 20W Wall Charger – Black 17

All items must be new, unopened, and must meet or exceed the specifications detailed.

Refurbished, used, or recycled items are not acceptable.

2. Deliverables

2.1. Delivery Date: Estimated delivery 30 calendar days after the purchase order is awarded.

2.2. Delivery Place:

Av. Avigiras, Av. Eloy Alfaro E12-170, Quito-Ecuador Equipment and service will be delivered in Quito -Ecuador – INCOTERM DDP (Door to Door

– Delivery Duty Paid). The exact address will be provided and coordinated with the vendor, when the items are ready to deliver.

No item shall be delivered to any site until INL Ecuador sends a written authorization to the Vendor and provides the necessary information for this process.

Vendor must ensure all items are prepared for safe transportation once confirmation is received and will be responsible of unloading the equipment at the delivery address.

The awardee will receive written authorization to deliver the equipment, no items can be delivered without previous authorization and coordination with members of the U.S.

Embassy Team.

Once the Awardee gets written approval a specific delivery date will be established in coordination with the point of contact (POC) designated by INL.

All items must be delivered at the same time unless partial delivery is requested. The Vendor will be responsible of any storage (spare parts, materials, machines and supplies related to maintenance) that might be incurred before delivery.

3. Warranty

The Vendor must provide a minimum of one-year warranty on all items, which will begin upon delivery and acceptance of all the equipment at the end user’s location. The warranty must be identical to that provided by the original manufacturer and must be fully valid in Ecuador.

In accordance with FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented for supply personnel and users to identify warranted supplies.

Warranty information shall include the terms and duration of the warranty and the name and telephone number of the Contracting Officer to be notified if the supplies are found to be defective.

4. Supplies and Prices

4.1. The Contractor shall provide to the U.S. Government the brand-new products as described in the specifications for the stated firm fixed price. The firm fixed price shall include the products’ pre-delivery inspection, certificates of origin, operator manuals, warranty certificates and any other documentation mandated by the destination country.

4.2. Vendor must provide a detailed bill of materials to be verified and ratified by INL Ecuador Logistics Team at least 5 calendar days before transporting any item.

4.3. The price shall include all direct and indirect costs, shipping, profit, export requirements, insurance, etc. The price will not be subject to adjustment after award of the contract.

4.4. Manuals shall be furnished in English and Spanish languages.

4.5. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

4.6. The payment method used by the Embassy of the United States of America is: 100% payment in 30 days once the goods are received and the invoice is submitted. No advance payment is considered, no payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the awardee of its own volition or at the request of an individual other than a duly appointed Contracting Officer (CO). Only the duly appointed CO is authorized to change the specifications, terms, and/or conditions of the contract.

4.7. All prices shall be listed in USD.

5. Effective period of contract

This contract shall be effective on the date of the Contracting Officer's signature and shall remain valid until all commodities are received, inspected, and installed at the end-user destination in Ecuador.

6. Nonpayment for unauthorized work

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the awardee of its own volition or at the request of an individual other than a duly appointed Contracting Officer (CO).

Only the duly appointed CO is authorized to change the specifications, terms, and/or conditions of the contract.

7. Packing list

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

(a) Name and address of consignor.

(b) Name and address of consignee.

(c) Government contract number (and delivery order number, if used).

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package number, if any.

(f) When shipment is completed, packing list notification must be sent via email to Quito, GSO GSOQuito@state.gov

Shipping instructions will be provided to the successful supplier in a timely manner.

Tax information: If the supplier is outside Ecuador, the Embassy will provide all the necessary documents, including the tax waiver, to ensure the items are imported without taxes and to facilitate the customs clearance process. Please note that all customs-related costs will be covered by the supplier.

mailto:GSOQuito@state.gov

8. Evaluation criteria

8.1. Technical acceptable, in accordance with the technical specifications and conditions set forth in this synopsis.

8.2. Prompt delivery will be evaluated, with a maximum timeframe of 30 calendar days after the contract award.

8.3. Best Price offered.

9. Process schedule

INL officials will evaluate offers based on the best value to the US Government, please see below the following tentative schedule:

Questions regarding this bid will be accepted until January 22, 2025.

Responses to all questions will be provided by January 24, 2025.

Final offers will be accepted until 12:00 p.m. local time on January 31, 2025.

Point of contact

Direct any questions regarding this project to Gabriela Sevilla Procurement Agent, at telephone number +593 98132-5887, Email: Quito-INL-RFQ@state.gov, in writing to same e-mail addresses.

10. SAM Requirement

Pursuant to FAR 4.1102, bidders are required to be registered in SAM (System for Award Management) at the time a quotation is submitted. In order to register to SAM, please follow the instructions detailed in the following link: https://sam.gov/content/home https://sam.gov/content/home