1490-20251210072116 HCDC.pdf

HARRISON COUNTY DEVELOPMENT

COMMISSION

Specifications for the

Purchase of a Used Excavator and Dozer

Prepared for & by:

Harrison County Development Commission

Engineering Department

December 10, 2025

12281 Intraplex Parkway, Gulfport, MS 39503

(228) 896-5020 www.mscoast.org

Table of Contents

HARRISON COUNTY DEVELOPMENT COMMISSION

TABLE OF CONTENTS

TITLE PURCHASE OF A USED EXCAVATOR AND DOZER

GENERAL TABLE OF CONTENTS

BIDDER’S CHECKLIST

TAX EXEMPTION LETTER

SECTION 901 ADVERTISEMENT FOR BIDS

SECTION 905-A VENDOR’S PROPOSAL FORM

Bidder’s Checklist

HARRISON COUNTY DEVELOPMENT COMMISSION

STANDARD BIDDER’S CHECKLIST

THE CHECKLIST IS NOT TO BE CONSIDERED PART OF THE SPECIFICATIONS

OR CONTRACT DOCUMENTS. THE CHECKLIST IS TO BE USED AS AN AID TO

THE CONTRACTOR / VENDOR IN PREPARING THEIR PROPOSAL.

Bidders should check that the following are completed before submission of bid:

1. Complete SECTION 905-A – PROPOSAL FORM

a. Have all addenda been acknowledged and added to SECTION 905-A – PROPOSAL FORM? (if applicable)

2. Has W9 been included?

3. Has a copy of the business license and sales tax license been included?

4. Envelope or Email containing bid marked plainly with the following as described in

SECTION 905-A – PROPOSAL FORM:

a. Name of the project and the project number

b. Company Name and Address, and all applicable state and local license numbers.

FAILURE TO COMPLETE ALL OF THE APPLICABLE REQUIREMENTS MAY BE

CAUSE FOR THE PROPOSAL TO BE CONSIDERED NON-COMPLIANT.

Section 901 – Advertisement for Bids

SECTION 901

ADVERTISEMENT FOR BIDS

Notice is hereby given that the Harrison County Development Commission (HCDC), will receive sealed bids for the following:

PURCHASE OF A USED EXCAVATOR AND DOZER

The bid documents may be viewed and downloaded without charge by visiting MSCoast.org/Bids, or by utilizing the Mississippi Procurement Technical Assistance Program (MPTAP) website at: https://mscpc.com. You may also request the bid packet in person at the Harrison County Development Commission located at 12281 Intraplex Parkway, Gulfport, MS 39503, during regular business hours (9:00 a.m. - 4:00 p.m., Monday - Friday).

Bids are due by Tuesday, December 30th, 2025, 3:00 p.m. CST.

All bids will be publicly opened and recorded on Tuesday, January 6th, 2026, 10:00 a.m. CST at HCDC.

Publication Dates: Wednesday, December 10th, 2025 Wednesday, December 17th, 2025

Section 905-A - Vendor Proposal Form

SECTION 905-A

VENDOR PROPOSAL FORM

PROPOSAL: PURCHASE OF A USED EXCAVATOR AND DOZER

BID OF: __________________________________________________________________

Vendor

Address

Unique Entity Identifier No. ____________________ (if applicable)

TO: Harrison County Development Commission P.O. Box 6278 Gulfport, MS 39503

TO WHOM IT MAY CONCERN:

The Harrison County Development Commission (HCDC), will receive sealed bids for the Purchase of a Used Excavator and Dozer.

The bidder, in compliance and accordance with HCDC Advertisement for Bids, has reviewed the plans and specifications prepared by the HARRISON COUNTY DEVELOPMENT COMMISSION (HCDC), having examined the Specifications, Special Provisions, Notice(s) to Bidders, herein, and related documents, the site of the proposed work and being familiar with all the conditions surrounding the proposed project including the availability of materials, hereby proposes to furnish all materials and supplies in the manner specified. The bidder understands that the quantities mentioned herein are approximate only and are subject to either increase or decrease, and hereby proposes to supply any increased or decreased quantities at the unit prices bid, in accordance with the above and at the time set forth.

The Bidder agrees that his bid shall be for one or both pieces of equipment specified in Schedule #1 or #2. The Bidder also agrees that they shall honor their proposal for a period of forty-five

(45) calendar days after the scheduled closing time for receiving bids, unless HARRISON COUNTY DEVELOPMENT COMMISSION and vendor mutually agree upon a different period.

The vendor shall submit their W9, a copy of their business license, and sales tax license with their sealed bid.

The Bidder agrees to complete this Proposal Document (Section 905-A), as well as complete any documents and/or information requested from the Bidder’s Checklist that is included in the bid packet.

Section 905-A - Vendor Proposal Form

Bids are due by Tuesday, December 30th, 2025, 3:00 p.m. CST.

Bids shall be submitted in letter form with the envelope or electronic attachment and bid marked plainly Purchase of a Used Excavator and Dozer and shall be addressed to Harrison County Development Commission, P.O. Box 6278 Gulfport, Mississippi 39506. In addition, the envelope or electronic attachment shall list the Company Name, address, and all applicable state and local license numbers.

Bids may be hand delivered to Harrison County Development Commission 12281 Intraplex Parkway, Gulfport MS 39503 OR electronically submitted to bids@mscoast.org by 3:00 p.m.

CST, Tuesday, the thirtieth (30th) day of December 2025.

The winning bid will be presented for approval to the Harrison County Board of Supervisors within five (5) weeks of the bid’s closing date.

The Bidder understands that HARRISON COUNTY DEVELOPMENT COMMISSION reserves the right to reject any or all bids and to waive informalities in the bidding. Bids which are for work outside of the classification listed for any bidder, shall be returned unopened.

Bidder acknowledges receipt of and has added to and made a part of the proposal and contract documents the following addendum (addenda):

Addendum No. ________ Dated ________ Addendum No. ________ Dated ________ Addendum No. ________ Dated ________ Addendum No. ________ Dated ________

TOTAL ADDENDA: _________

(Must agree with total addenda issued prior to opening of bid)

IN TESTIMONY WHEREOF, the Bidder has hereunto affixed his legal signature on this, ______ day of ________________________, 20_____.

Respectfully submitted, _____________________________________________________

(Vendor)

By: ___________________________________

Title: __________________________________

Address: _______________________________

Section 905-A - Vendor Proposal Form

(To be filled in if a corporation)

Our corporation is chartered under the Laws of the State of ___________________________ and the names, titles and business addresses of the executives are as follows:

President Address

Secretary Address

Treasurer Address

S E A L

Section 905-A - Vendor Proposal Form

AFFIDAVIT OF SOCIAL AND ECONOMIC DISADVANTAGE

This form must be signed and notarized for each owner upon which disadvantaged status is relied.

SOCIAL DISADVANTAGE

I hereby certify under penalty of perjury that I am a member of one of the following groups:

_____ African American _____ Hispanic _____ Native American

_____ Asian Pacific _____ Asian Indian _____ Female

_____ Other Ethic Group (explain)____________________________________________

And that I have held myself out as a member of that group and have acted as a member of that group.

I further certify that I am an owner of the company seeking _____ MBE _____ WBE certification and that I have experienced social disadvantage due to the effects of discrimination based upon my (check all that apply).

_____ Race _____ Ethnicity _____ Gender _____ Other (explain)

Print Name: _____________________ Signature: ________________________ Date: _______

Print Name: _____________________ Signature: ________________________ Date: _______

NOTARY CERTIFICATE

STATE OF ________________________________

COUNTY OF ______________________________

Subscribed and sworn to before me this ____________ day of ___________________, 20_____.

Printed/typed name of Notary Public ________________________________

Signature of Notary Public ________________________________________

County of residence ________________________ Date commission expires ________________

Section 905-A - Vendor Proposal Form

SCHEDULE NO. 1

FOR

USED EXCAVATOR

Date: 12/10/2025

To: Harrison County Development Commission

From: _________________________

Contact: _______________________

Title: __________________________

Phone: _________________________

Email: _________________________

Address: _______________________

Subject: Bid Proposal for Purchase of Used Excavator

The Harrison County Development Commission requests bids for the purchase of a used excavator meeting the specifications outlined below. The Commission is seeking a reliable, work-ready machine capable of supporting ongoing construction and earthmoving operations.

The following minimum requirements must be met for consideration:

Minimum Machine Specifications

• Operating Hours: Less than 5,500 total hours

• Engine Power: Minimum 170 gross horsepower

• Machine Weight: Minimum operating weight of 55,000 lbs.

• Ground Pressure: Less than 6 psi

• Hydraulics:

o Factory or aftermarket auxiliary hydraulic circuits o Fully operational hydraulic thumb

• Operator Cab:

o Fully functional A/C and heat

Section 905-A - Vendor Proposal Form o All cab glass intact, clean, and free of major defects

• Undercarriage Condition: Minimum 60% wear life remaining (verified by measurement of chains, rollers, idlers, and pads)

Additional Requirements

• Machine must be free from major structural damage, cracks, or weld repairs.

• All major systems—including engine, hydraulics, swing system, travel motors, and electronics—must be in good working order.

• Maintenance records, if available, are preferred.

• Seller must allow for inspection and operational testing prior to final acceptance.

• Proof of ownership required by the seller

Proposed Bid

Bid Amount: $__________________

Equipment Information

Make: ____________________

Model: ____________________

Year: _____________________

Serial #: ___________________

Hours: ____________________

Can warranty be extended: ______

(This amount is contingent on the excavator meeting all specifications during inspection.)

Terms & Conditions

• Payment will be made via check upon final approval and acceptance of the machine.

• Transportation arrangements will be handled by the buyer. Seller to assist loading as needed.

• Hauling expenses shall be factored into purchase price in purchase price evaluation.

• This bid shall remain valid for 45 days from the date of issue unless otherwise agreed upon.

• Owner reserves the right to reject any and all bids

Section 905-A - Vendor Proposal Form

SCHEDULE NO. 2

FOR

USED DOZER

Date: 12/10/2025

To: Harrison County Development Commission

From: _________________________

Contact: _______________________

Title: __________________________

Phone: _________________________

Email: _________________________

Address: _______________________

Subject: Bid Proposal for Purchase of Used Dozer

The Harrison County Development Commission requests bids for the purchase of a used dozer meeting the specifications outlined below. The Commission is seeking a reliable, work-ready machine capable of supporting ongoing construction and earthmoving operations. The following minimum requirements must be met for consideration:

Minimum Machine Specifications

• Operating Hours: Less than 5,000 total hours

• Engine Power: Minimum 125 gross horsepower

• Machine Weight: Minimum operating weight of 28,000 lbs.

• Ground Pressure: Less than 5.5 psi (preferred)

• Transmission:

o Hydrostatic

• Operator Cab:

o Fully functional A/C and heat o All cab glass intact, clean, and free of major defects

Section 905-A - Vendor Proposal Form

• Undercarriage Condition: Minimum 60% wear life remaining (verified by measurement of chains, rollers, idlers, and pads)

Additional Requirements

• Machine must be free from major structural damage, cracks, or weld repairs.

• All major systems—including engine, hydraulics, transmission, travel motors, and electronics—must be in good working order.

• Maintenance records, if available, are preferred.

• Seller must allow for inspection and operational testing prior to final acceptance.

• Proof of ownership required by the seller

Proposed Bid

Bid Amount: $__________________

Equipment Information

Make: ____________________

Model: ____________________

Year: _____________________

Serial #: ___________________

Hours: ____________________

Blade Operation (4 or 6 way): ______

Can warranty be extended: ______

(This amount is contingent on the dozer meeting all specifications during inspection.)

Terms & Conditions

• Payment will be made via check upon final approval and acceptance of the machine.

• Transportation arrangements will be handled by the buyer. Seller to assist loading as needed.

• Hauling expenses shall be factored into purchase price in purchase price evaluation.

• This bid shall remain valid for 45 days from the date of issue unless otherwise agreed upon.

• Owner reserves the right to reject any and all bids