148-25 Sole Source and Manufacturer Letter_Marisource Incubation Trays_approved.pdf
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- Solicitation number
- S-C25102-00014011
- Issued by
- Marion County, Oregon
About this file
This document is a Sole-Source Determination and Justification letter from the Oregon Department of Fish and Wildlife (ODFW) Contract Services, dated May 20-21, 2025, justifying the procurement of specialized aquaculture equipment from a single vendor. The procurement involves 18 vertical incubators for trout egg hatching, with each unit containing 16 trays equipped with trout mesh baskets, to be installed in the newly constructed hatchhouse at Klamath Hatchery. The incubators are required to support trout production goals and replace equipment destroyed during the OR242 fire in September 2020. This is a single purchase with no stated response date or contract term duration.
The total estimated cost for the procurement is $95,284.08, representing $5,293.56 per incubator stack. Marisource, a subsidiary of Legend Brands based in Burlington, Washington, is identified as the sole manufacturer and government supplier of these vertical incubators for salmon and trout. Extensive market research conducted by ODFW—including review of industry periodicals, outreach to vendors at the Northwest Fish Culture Conference, and consultation with other hatchery managers—confirmed that no alternative suppliers exist for this specialized equipment. The determination was approved by April Brenden-Locke, Contract Services Manager at ODFW, on May 21, 2025, and includes written verification from Marisource Director Douglas Hauff confirming their exclusive status as manufacturer and supplier of this product line.
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| File | Type | Posted |
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| RFQ Posting Page.pdf |
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Text version
SOLE-SOURCE DETERMINATION & JUSTIFICATION
FOR SUPPLIES AND SERVICES
To: Contract Services
From: Gayle Mitchell Date: 05/20/2025
Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275 for:
Description of Goods or Services:
I need 18 vertical incubators for trout egg hatching. Each stack needs to contain 16 trays with trout mesh baskets. Marisource is the only manufacturer of this type of product that I am able to find.
Reason for Need:
These incubators are to be used in the newly constructed hatchhouse at Klamath Hatchery. They will be used to incubate and hatch the eggs necessary to continue with the trout production goals at Klamath hatchery. Our previous incubators were destroyed when the hatchery burned down during the OR242 fire in September 2020.
Single of Multiple Purchases:
This will be a single purchase item.
Estimated Cost:
The cost of each stack is $5293.56 for a total of $95284.08 for all 18 stacks.
Research Leading to Determination:
I am unable to find this type of incubation system anywhere else. I have looked throughout the whole world wide web, I have looked through countless editions of “North American hatchery management” and “International hatchery management” periodicals, I have talked to vendors at the Northwest fish culture conference to see if they know of anyone selling a similar product and I have also talked to other hatchery managers to see if they know of anyone else that has a similar product. Marisource is the only vendor I can find or that has been recommended to me.
This is the system we used in the hatchery before it was destroyed and is also used in all the other hatcheries. It has proven it’s self to be an excellent method of fish egg incubation with very good survival rates.
Analysis of Research / Findings of Fact:
Pursuant to OAR 125-247-0275(2)(a): Compatibility.
Pursuant to ORS 279B.075 (2)(b): Exchange of Software or Data.
Pursuant to ORS 279B.075 (2)(c): Pilot or Experimental Project.
Pursuant to ORS 279B.075 (2)(d): Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of:
unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.
Extensive market research has been done, and a letter has been received by the manufacturer stating that they are the sole manufacturers and supplier.
APPROVED BY:
April Brenden-Locke, Contract Services Manager, ODFW Date
5/21/2025
TO WHOM IT MAY CONCERN:
The intention of this letter is to address the issue of MariSource and its products as a sole source.
MariSource, a subsidiary of Legend Brands and is the only manufacturer and government supplier of the Marisource vertical incubators for salmon and trout. All Incubators and all Marisource Hatchery Supplies and products are manufactured in Burlington, WA.
If you have any questions, please do not hesitate to contact us.
Sincerely, Douglas Hauff Director 15180 Josh Wilson Road Burlington, WA 98233 206 972 0001
File details come from the government source that posted it. Updated .