30 October 2026

Time and Effort Reporting System The University requests proposals from qualified vendors to design, furnish, install, and provide on-going support for a Time and Effort Reporting System to meet federal effort reporting requirements.

30 October 2026

Open 10/30/2026, 3:30 PM EDT Type Purchasing- Request for Proposal Close 12/2/2026, 2:00 PM EST Number CDR103026 Currency US Dollar

Sealed Until 12/2/2026, 2:00 PM EST

Contacts Christopher Robinson chris.robinson@uconn.edu

Phone +1 860-486-5004

Commodity Codes Commodity Code Description 488 Software, Platform, or Infrastucture as a Svc. (SaaS, PaaS, IaaS) & Hosting Svcs.

342 IT Consulting - System Implementation / Project-based 490 Software Licenses 491 Software Maintenance and Support

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Description Intent to Bid Directions:

Suppliers intending to submit a Proposal must read and follow the Submittal Instructions provided below, the Request for Proposals, and the Template Contract. The Request for Proposals and Template Contract are available for download in the Buyer Attachments.

Submittal Instructions:

There are a number of sections within this solicitation opportunity that require your attention.

1. Buyer Attachments - Attachments related to the bid, including the Request for Proposals, Template Contract, and supplemental information.

2. Supplier Attachments - Proposer to upload any necessary attachments. There is a 50 MB size limit per file upload in the HuskyBuy system.

3. Questions - Proposers response to a number of content areas including Scope of Work, References, Terms and Conditions, Contract Requirements, and Required Submittals. [For questions that require an uploaded file: One (1) upload per question is allowed. Multiple uploads erase prior uploads. There is a 50 MB size limit per file upload in the HuskyBuy system.]

4. Pricing - Pricing proposal must include the Proposers entire pricing and financial proposal.

Questions and Answers:

All questions must be submitted through the HuskyBuy portal before the date and time stated in the Request for Proposals. To submit a question, open the Event and select the Q & A Board page link in the Event menu, select Ask a Question, complete the required fields (Subject, Question) and add an attachment, if applicable. Once completed, select Submit a Question. Answers will be posted as an Addendum in the Buyer Attachments. Question and answers are incorporated into the Sourcing Event and may be incorporated along with the Sourcing Event into any resulting contract. Failure of a Proposer to acknowledge the Questions and Answers does not relieve the Proposer of any responsibility for complying with the terms thereof. The University reserves the right to consolidate, limit, or reject excessive, duplicative, repetitive, irrelevant, unreasonable, or unduly burdensome question submissions.

Pre-Proposal Conference (Optional):

The University of Connecticut Procurement Department will conduct a Pre-Proposal Conference at the date, time, and location stated in the Request for Proposals. Attendance is optional but prospective Proposers are encouraged to attend.

Point of Contact & Communication:

Upon formal issuance of a Sourcing Event, the University and Proposer(s) will cease all informal communications relevant to the Sourcing Event. All questions must be submitted through this portal. Upon Sourcing Event status change with the selected Proposer(s), all other Proposers will be notified as to their Sourcing Event status, or when the University formally rejects all proposals and cancels the Sourcing Event process. Failure to adhere to this provision may result in a Proposer being declared ineligible, proposal rejection, or Sourcing Event cancellation. The University will not respond to any request for clarification received after the Deadline for Proposer Questions has expired.

Under no circumstances, may any proposer or its representative contact any employee or representative of the University regarding this Sourcing Event prior to the closing date. Strict adherence to this important procedural safeguard is required. Any violation of this condition may result in proposer being considered non-compliant and ineligible for award.

Supplier Diversity:

The University of Connecticut is committed to providing a professionally inclusive environment within which small and minority businesses are encouraged to participate in the procurement experience, as they are afforded equal access to the bid process that transfers goods and services to the campus communities. The University encourages participation by Small (SBE), Minority-Owned (MBE), Woman-Owned (WBE) businesses, and businesses owned by persons with a disability (DisBE), certified as such by the State of Connecticut’s Department of Administrative Services (DAS) Supplier Diversity Division, pursuant to Connecticut General Statute 32-9e. Additionally, the University encourages Connecticut-based businesses to participate within this public bid process.

To become a DAS-Certified S/M/W/DisBE, your company must meet the qualifications as determined by legislation, under §4a-60g of the Connecticut General Statutes (CGS). For further information, please visit this website: https://portal.ct.gov/DAS/Services/Licensing-Certification-Permitting-and-Codes/Small- Minority-Business-Center or contact the DAS Supplier Diversity Division (Set-Aside Program) at (860) 713- 5057. To learn about the University of Connecticut’s Supplier Diversity Program (USDP), visit http://supplierdiversity.uconn.edu, or contact the USDP by e-mail at supplierdiversity@uconn.edu or by phone at (860)486-2614.

Contract Term:

The term of a contract resulting from this solicitation will be as stated in the Request for Proposals. Refer to the RFP for additional detail.

Mandatory Submittals and Forms:

Mandatory Submittals are identified within the Questions in this platform. If you have any difficulty copying and pasting the links (located on the Mandatory Submittals and Forms page) into your browser, please refer to the active hyperlinks below. The completed documents must be uploaded in the Mandatory Submittals and Forms section of the event.

Form 1. Campaign Contribution Certification is available at the following link:

https://portal.ct.gov/OPM/Fin-PSA/Forms/Ethics-Forms Please download, complete and attach to your submission.

Bidder Contract Compliance Monitoring Report: https://portal.ct.gov/- /media/dds/conversion/notificationtobidders1.pdf

University's Vendor Code of Conduct: http://policy.uconn.edu/2013/02/12/vendor-code-of-conduct/

CT Economic Impact Form:

http://www.biznet.ct.gov/SCP_Documents/Groups/1/Connecticut Economic Impact Form (DAS-46).pdf

Additional Links:

Summary of Ethics Laws: https://portal.ct.gov/-/media/Ethics/Guides/2021/Contractors-Guide-to-the-Code-of-Ethics-Rev-11-2021.pdf

Office of University Compliance: https://compliance.uconn.edu https://portal.ct.gov/OPM/Fin-PSA/Forms/Ethics-Forms https://portal.ct.gov/-/media/dds/conversion/notificationtobidders1.pdf https://portal.ct.gov/-/media/dds/conversion/notificationtobidders1.pdf http://policy.uconn.edu/2013/02/12/vendor-code-of-conduct/ http://www.biznet.ct.gov/SCP_Documents/Groups/1/Connecticut%20Economic%20Impact%20Form%20(DAS-46).pdf https://portal.ct.gov/-/media/Ethics/Guides/2021/Contractors-Guide-to-the-Code-of-Ethics-Rev-11-2021.pdf https://portal.ct.gov/-/media/Ethics/Guides/2021/Contractors-Guide-to-the-Code-of-Ethics-Rev-11-2021.pdf https://compliance.uconn.edu

Required to View Event

Prerequisites Required to Enter Bid

30 October 2026

1. Review the text below and acknowledge.

2. Review the text below and acknowledge.

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Buyer Attachments

1. UConn Time and Effort Rpting Sys RFP CDR103026 Template Contract.pdf

2. UConn Time and Effort Rpting Sys RFP CDR103026 Template Contract.pdf

30 October 202630 October 202630 October 202630 October 202630 October 202630 October 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDY2OTAxLTIxMjMyNzgzNTBVQ29ubiBUaW1lIGFuZCBFZmZvcnQgUnB0aW5nIFN5cyBSRlAgQ0RSMTAzMDI2IFRlbXBsYXRlIENvbnRyYWN0LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDY2OTAxLTIxMjMxODgyMTRVQ29ubiBUaW1lIGFuZCBFZmZvcnQgUnB0aW5nIFN5cyBSRlAgQ0RSMTAzMDI2IFRlbXBsYXRlIENvbnRyYWN0LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: Organization

Instructions:

General Instructions (Applies to all Tables): The University prefers a brief but thorough response to each question. Do not merely attach additional documents to the response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question is inapplicable (preferably with explanation).

1.1.1 Firm Name

1.1.2 Firm Address

1.1.3 Define the address type

1.1.4 Provide the principal office address

1.1.5 Name of Primary Contact

1.1.6 Phone Number for Primary Contact

1.1.7 Email for Primary Contact

1.1.8 Indicate if your firm is certified through Connecticut Department of Administrative Services as one of the following (Choose N/A if not applicable.)

1.1.9 Number of years your firm has been in business

1.1.10 Number of years your firm has been in business under its present business name

1.1.11 Other or former names that your firm has operated under (Put "N/A" if not applicable.)

1.1.12 List any parent company (if any), and all subsidiaries and/or affiliates associated with your firm

1.1.13 Indicate the legal structure of your firm.

1.1.14 Incorporation or organization date

1.1.15 Indicate the State of incorporation or organization

1.1.16 Partnership organization date

1.1.17 Type of partnership

1.1.18 Individually owned business organization date

Group 1.2: Executive Summary Instructions:

1.2.1 Provide a brief summary of the proposal, the highlights, and the key benefits of the selection of Proposer as the Contractor.

Group 1.3: Form of Proposal Instructions:

1.3.1 Proposer understands that the University reserves the right to reject any and all proposals, waive irregularities or technicalities in any offer, and accept any offer in whole or in part which it deems to be in its best interest.

1.3.2

Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest of or on behalf of any undisclosed person, firm or corporation; (b) that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham bid; (c) that the proposer has not solicited or induced any person, firm or corporation to refrain from bidding; and (d) that the proposer has not sought by collusion to obtain any advantage over any other proposer or over the University.

1.3.3 Proposer agrees that the response to this proposal is a legal and binding offer and the authority to make the offer is vested in the signer. Minor differences and informalities will be resolved by negotiation prior to acceptance of the offer.

1.3.4 Please acknowledge by entering "Agree" for payment terms of 2% 15 days, Net 45 days or provide alternate payment terms.

1.3.5

Conflict of Interest: The bidder shall disclose and identify to the University, with its proposal, any relationships, which may constitute a potential conflict of interest with the University of Connecticut Procurement Services Department, or any other University organizations or departments for the purpose of determining whether a conflict of interest exists. All such disclosures require acceptance/approval action on the part of the University, who shall determine, in its sole discretion, whether an impermissible conflict exists.

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1.3.6

Ethics and Compliance Reporting/Whistleblower Protection: The Office of University Compliance is responsible for handling anonymous ethics and compliance reporting. As a provider of goods and/or services to the University, you are hereby required to notify your employees, as well as any subcontractors, who are involved in the implementation of this contract, of this reporting mechanism. Any person who is aware of unethical practices, fraud, violation of state laws or regulations, or other concerns relating to University policies and procedures can report such matters anonymously using the information provided on their website at https://compliance.uconn.edu

1.3.7

Unless specifically authorized in writing by the University's Communications Department on a case by case basis, the Contractor shall have no right to use, and shall not use, the name of the University of Connecticut, its officials or employees, or the Seal of the University, a) in any advertising, publicity, promotion; nor b) to express or imply any endorsement of Contractor's products or services; nor c) to use the name of the state, its officials or employees or the University seal in any manner (whether or not similar to uses prohibited by subparagraphs (a) and (b) above) except only to manufacture and deliver in accordance with this agreement such items as are hereby contracted by the University.

1.3.8

The laws of the State of Connecticut provide it is a felony to offer, promise or give anything of value or benefit to a State employee with intent to influence that employee’s acts, opinion, judgment or exercise of discretion with respect to that employee’s duty.

Evidence of violation of this statute will be turned over to the proper prosecuting attorney. See code of Ethics in Connecticut General Statutes Section 1-79 through Section 1-90. Proposer agrees by signing any resultant contract to abide by all Connecticut and Federal ethics laws, current and future.

1.3.9 Expiration of Proposals: Proposals shall remain in effect from the RFP due date and time for a minimum period of 180 days.

Group 1.4: Template Contract Terms and Conditions Instructions:

1.4.1 The successful Proposer will be required to enter into a written contract with the University of Connecticut. The University’s template contract for this opportunity is available in the Buyer Attachments and is incorporated herein by reference.

1.4.2

All exceptions to, deviations from, or inability to comply with the requirements set forth in the RFP or the University’s Template Contract terms and conditions must be declared and outlined in detail. If applicable, upload Proposer's outline of deviations, exceptions, and proposed alternate language (if applicable). Failure to upload an outline of deviations, exceptions, and alternate language constitutes acceptance of the University Template Contract without exception. (If use of one or more Proposer template is proposed (SLA, EULA, License, etc.), each such template must be uploaded in the Supplier Attachments section.)

Group 2.1: Firm Experience & Demonstrated Success:

Instructions:

2.1.1 Provide the history and primary focus of your company and any ownership changes that have occurred in the last ten (10) years.

2.1.2 Describe your firm's market standing and competitive posture in the time and effort reporting system space.

2.1.3 Identify the personnel who will directly support the University project, including a brief bio and professional capabilities statement. (A key staffing plan (in PDF format) may be attached in the following item.)

2.1.4 Attach the key staffing plan for the project in PDF format (optional).

2.1.5 Identify and describe experience in the design, furnishing, installation, and on-going support of time and effort reporting systems comparable in size and scope to the project described in the RFP.

2.1.6 Identify and describe experience with implementation, data migration, systems integration, training, and on-going technical and user support for time and effort reporting systems comparable to the project described in the RFP.

2.1.7 Identify and describe experience in system maintenance, technical support, security updates, software upgrades, and enhancements following implementation comparable in size and scope to the project described in the RFP.

2.1.8 Describe experience with the review of existing policies and procedures and the development of recommendations for adjustments to align policy and procedure with a new time and effort reporting system.

2.1.9 Identify clients for which your firm has implemented a time and effort reporting system in the past ten years. Provide relevant project details.

Group 2.2: System Functionality and Capabilities Instructions:

2.2.1 Describe the proposed time and effort reporting system design.

2.2.2 Describe how the proposed solution will address the vision of functionality and capabilities for the time and effort reporting system as identified in the RFP.

2.2.3 Describe how the proposed time and effort reporting system aligns to mandatory federal effort reporting requirements for active research faculty and staff.

2.2.4 Identify the reporting capabilities of the proposed time and leave reporting system.

Describe whether the system is capable of effort reporting by: 1) reporting period, 2) on a project-basis, or 3) both reporting period and on a project-basis.

2.2.5 Identify whether the proposed time and leave reporting system has capability to handle reporting periods that vary by researcher populations (e.g. annual for calendar appointments, by semester for academic appointments, etc.).

2.2.6

Describe the capabilities of the proposed solution to integrate with UConn’s existing payroll/HR and financial systems, CORE-CT (PeopleSoft/Oracle Cloud) and Kuali Financials. State whether the integration is available out-of-the-box, configuration, or customization. If configuration or customization is required, classify as simple, moderate, or complex.

2.2.7 Describe the capabilities of the proposed solution for automated data verification. State whether automated data verification is available out-of-the-box, configuration, or customization. If configuration or customization is required, classify as simple, moderate, or complex.

2.2.8 Describe the capabilities of the proposed solution to generate effort certification reports meeting the Uniform Guidance requirements accurately reflecting actual work performed.

2.2.9 Describe the proposed methodology for review of existing UConn policies and process documentation in support of the development of the system.

Group 2.3: Implementation, Data Migration, Integration, and Training Plan Instructions:

2.3.1 Describe proposed testing and implementation methodology for the solution.

2.3.2 Describe the proposed timeline and major milestones for each stage or phase of the project, as applicable. (A detailed timeline and/or implementation plan (in PDF format) may be attached in the following item.)

2.3.3 Attach a detailed timeline and/or implementation plan for the project in PDF format (optional).

2.3.4 Describe any required University resources under the proposed implementation plan and anticipated timeline.

2.3.5 Identify all proposed project deliverables. (A sample of proposed deliverables (in PDF format) may be attached in the following item.)

2.3.6 Attach sample proposed deliverables (optional).

2.3.7 Describe proposed data migration and systems integration methodology for the solution.

2.3.8 Describe the proposed warranty and technical support for the proposed solution, as applicable.

2.3.9 Describe the proposed user training and ongoing user support for the solution during the contract term.

2.3.10 Provide a sample Service Level Agreement (SLA) related to your services by file upload, if applicable. (Optional)

Group 2.4: Financial / Economic Proposal:

Instructions:

2.4.1

Explain the financial proposal, including all fees, charges, or costs for software and services for this project and by year for the initial term of three (3) years. Include itemized pricing for design, implementation, data migration, training, technical support, customer support, hosting, maintenance, upgrades, updates, and all related services.

Additionally, include SLA credits that will be given to customer for non performance. (A complete and itemized cost proposal (in PDF format) may be attached in the following item.)

2.4.2 Attach the complete and itemized pricing proposal in PDF format (optional).

2.4.3 Describe any other financial or economic considerations of the proposal.

Group 3.1: Additional Required Forms and Acknowledgements Instructions: Download the forms where applicable, complete and attach.

3.1.1 Form 1. Campaign Contribution Certification. Download Form 1 from the link below, complete and attach here.

https://portal.ct.gov/OPM/Fin-PSA/Forms/Ethics-Forms

3.1.2 Bidder Contract Compliance Monitoring Report (download attached file, complete, and upload to proposal)

3.1.3 SEEC Contractor Notice - Review and acknowledge the attached file.

3.1.4 Acknowledge you have read and will comply with the University's Vendor Code of Conduct located at: http://policy.uconn.edu/2013/02/12/vendor-code-of-conduct/

3.1.5 Complete and upload the CT Economic Impact Form https://www.biznet.ct.gov/SCP_Documents/Groups/1/Connecticut%20Economic%20Im pact%20Form%20(DAS-46).pdf

3.1.6 Non-Collusion Affidavit: Download, sign, and upload.

Group 4.1: References

Instructions: Provide three references of comparable size and scope to the University's requirements in this solicitation. (References from higher education are preferred.)

4.1.1 Reference #1 Customer Name

4.1.2 Reference #1 Street Address, City, State, Zip

4.1.3 Reference #1 Contact Name

4.1.4 Reference #1 Email Address for Contact

4.1.5 Reference #1 Phone Number for Contact

4.1.6 Reference #1 Contract Dates

4.1.7 Reference #1 Contract Summary - Please describe reference project emphasizing similarities to the University requirements.

4.1.8 Reference #2 Customer Name

4.1.9 Reference #2 Street Address, City, State, Zip

4.1.10 Reference #2 Contact Name

4.1.11 Reference #2 Email Address for Contact

4.1.12 Reference #2 Phone Number for Contact

4.1.13 Reference #2 Contract Dates

4.1.14 Reference #2 Contract Summary - Please describe reference project emphasizing similarities to the University requirements.

4.1.15 Reference #3 Customer Name

4.1.16 Reference #3 Street Address, City, State, Zip

4.1.17 Reference #3 Contact Name

4.1.18 Reference #3 Email Address for Contact

4.1.19 Reference #3 Phone Number for Contact

4.1.20 Reference #3 Contract Dates

4.1.21 Reference #3 Contract Summary - Please describe reference project emphasizing similarities to the University requirements.

Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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