1462923-event.pdf
PDF 381 KB Posted
- Attached to
- Region 2 HQ Janitorial
- Solicitation number
- FWP-IFB-2027-1173MQB
- Issued by
- Missoula County, Montana
About this file
This Invitation for Bid (IFB) document is issued by the State of Montana, State Procurement Services Division, on behalf of the Department of Fish, Wildlife, and Parks, for janitorial services at the Region 2 Headquarters building located at 3201 Spurgin Road in Missoula, Montana. The solicitation seeks janitorial services with three service line items: Cost per Month for Standard Services (S1), Cost per Month for April, July, and October (S2), and Cost per Month for December and June (S3), each quoted as a lump sum monthly cost. The IFB opened on October 23, 2026, at 2:00 PM MDT, with a bid submission deadline of December 4, 2026, at 2:00 PM MST. Bids will remain sealed until the close date. A mandatory pre-bid walkthrough is required for all offerors. The primary contact is Michaela Barnicoat at Michaela.Barnicoat@mt.gov or 406-444-0338. Commodity codes 0606 (Building Maintenance—Janitorial Services) and 0607 (Building Maintenance—Janitorial Supplies) apply to this procurement.
Offerors must submit responses through the eMACS platform and comply with all mandatory requirements, including completion of a Business Information document and a Cost Proposal document. All proposals must address Montana's nondiscrimination requirements against firearm entities, as referenced in 30-20-301, MCA, and include disclosure of any artificial intelligence technology used in proposal development with certification that AI-generated content has been reviewed and validated by a named human subject-matter expert. Questions must be submitted through the Q&A Board by the stated deadline. The State reserves the right to negotiate contract terms with the awarded vendor and does not guarantee acceptance of any exceptions to standard terms and conditions. No set-asides, incumbent information, or specific funding sources are identified in this solicitation.
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Text version
23 October 2026
Region 2 HQ Janitorial Janitorial Services for Region 2 Headquarters building in Missoula at 3201 Spurgin Road.
23 October 2026
Open 10/23/2026, 2:00 PM MDT Type Invitation For Bid Close 12/4/2026, 2:00 PM MST Number FWP-IFB-2027-1173MQB Currency US Dollar
Sealed Until 12/4/2026, 2:00 PM MST
Contacts Michaela Barnicoat Michaela.Barnicoat@mt.gov
Phone +1 406-444-0338
Commodity Codes Commodity Code Description 0606 Building Maintenance - Janitorial Services 0607 Building Maintenance - Janitorial Supplies
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Description The State of Montana, State Procurement Services Division (SPSD), on behalf of the Department of Fish, Wildlife, and Parks, is issuing this Invitation for Bid (IFB) seeking janitorial services for the Region 2 Headquarters.
A more complete description of the services are provided in the Prerequisites tab in the Scope of Work.
Responses submitted to this IFB must comply with the instructions and procedures.
For assistance with eMACS functionality, such as vendor registration, how to respond to the IFB, and how to videos, see the eMACS vendor handbook. Additional resources can be found at: eMACS Resources | Montana Department of Administration.
For additional eMACS help not found within the handbook or website, contact the eMACS Help Desk at 406-444-2575.
Offerors having questions or requiring clarification or interpretation of information presented in this IFB shall use the Q&A Board to submit them by the Question Submission Close Date Deadline stated.
Issues or questions received after the Question Submission Close Date may not be considered.
Be sure to review and submit your response upon completion.
https://doa.mt.gov/SPSD/eMACS-Resources https://doa.mt.gov/SPSD/eMACS-Resources
Required to View Event
Prerequisites Required to Enter Bid
23 October 2026
1. Review and accept the Single Point of Contact information.
2.
Please review and accept the State of Montana standard terms and conditions identified herein. Bidders requesting additions or exceptions to the standard terms and conditions must submit them to the procurement officer by the Q&A deadline. The State reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the awarded vendor during contract negotiation.
3. Review and accept the IFB General Information.
4. Review and accept the contract as provided.
5. Review and accept the Q & A Board information.
6. Review and accept the IFB General Requirements
7. Review and accept the Scope of Work / Statement of Work.
8. Please review and accept warranties language for services
9. Review and accept mandatory pre-bid walkthrough.
10. Review and accept the Item-by-Item / All-or-None Award information.
11. Review and accept the Vendor Registration information.
12. Review and accept the Montana Time Zone information.
13. Review and accept the Registration with the Secretary of State information.
14. Review and accept the Debarment information
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Buyer Attachments
1. 27-0048_R2_HQ_Janitorial_IFB_TEMPLATE (1).docx
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Questions Required Questions
Group 1: Mandatory Requirements
Instructions:
To be eligible for consideration, an offeror must meet all mandatory requirements. The State will determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail in any of the requirements will be removed from further consideration.
1.1 Offeror must complete and upload the attached Business Information document.
1.2 Offeror must download and review the attached Cost Proposal document. Thoroughly address each item in the document and upload it to this question.
Group 2: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.
Instructions:
Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.
2.1
Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.
2.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.
2.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit or are a company with fewer than 10 full-time employees.
Group 3: Artificial Intelligence Disclosure Instructions:
3.1 Was artificial intelligence technology used in the development or completion of any portion of this proposal?
3.2 I certify that all AI-generated content has been reviewed and validated by a named human subject-matter expert who claims responsibility for accuracy.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Cost per Month - Standard 1 LS - Lump Sum
Cost per month to perform standard Monthly Services as described in the SOW.
S2 Cost Per Month - April, July, October 1 LS - Lump Sum
Cost per month to perform Services as described in the SOW.
S3 Cost Per Month - December, June 1 LS - Lump Sum
Cost per month to perform Services as described in the SOW.
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