1444-20251006115733 MAGNOLIA.pdf

REQUEST FOR PROPOSALS FOR APPLICATION PREPARATION AND PROJECT

ADMINISTRATION SERVICES

The City of Magnolia, Mississippi, requests proposals from qualified firms or individuals for the preparation of grant and loan application(s) and for the administration of approved funding for a potential economic development project(s). You are invited to submit a proposal, in accordance with this request, either by mail or hand delivery, Office of the City Clerk, City of Magnolia; 175 E. Railroad Ave North; Magnolia, MS 39652, no later than 11:00 a.m., local time, on Tuesday, October 28, 2025.

Funding opportunities for the project(s) may include federal funds – participating in whole or in part – from multiple sources. Potential sources may include the U.S. Department of Transportation, U.S. Department of Housing and Urban Development (HUD), Delta Regional Authority, Mississippi Department of Finance and Administration, Mississippi Development Authority (including the Community Development Block Grant Program), and any other funding source(s) not previously listed.

The scope of services includes the preparation of application(s) and the general administration of funding in support of the project(s) through closeout, in compliance with applicable federal and state funding laws and regulations. As directed by the County, an individual contract would be executed for each application prepared and for each grant and/or loan award that is to be administered. The contract(s) would be on a lump sum basis in accordance with the established fee scale of the funding source(s) or as negotiated by the county. Any contract resulting from this solicitation may be subject to any terms and conditions of applicable federal and/or state funding laws and regulations. The amount of funding assistance is not known at this time.

The City of Magnolia is an Equal Opportunity Employer. The City encourages Minority-owned Business Enterprises (MBEs) and Woman-owned Business Enterprises (WBEs) to submit proposals. The City also encourages Section 3 eligible businesses to submit proposals.

Five (5) hardcopies of the proposal must be submitted in a sealed envelope and marked with the following language: “Proposal for Administration Services.” Proposals will be evaluated on the following factors:

Qualifications (40 points), Experience (40 points), and Capacity for Performance (20 points). To be evaluated properly, the following must be addressed in detail: Qualifications - List of qualifications of persons to be assigned to project; Experience - Information regarding the firm’s experience and the projects previously undertaken, including the type and amount of grants awarded, the project activities, and the status of projects;

Capacity for Performance - Identify the number and title of staff assigned to provide services.

The City will designate member(s) to form a selection committee to evaluate each proposal. The selection committee may hold proposals for a period not to exceed thirty (30) days for the purpose of reviewing the content of the proposals and investigating the qualifications of the firms and assigned individuals. The City reserves the right to reject any and/or all proposals.

Subject to award(s) from funding sources and the removal of applicable environmental conditions, the City will award a contract with the qualified individual or firm whose proposal has the highest number of cumulative points issued by the selection committee and determined to be the most advantageous to the City, price and other factors considered. The contract will include scope and extent of work and other essential requirements.

An individual contract will be executed for each awarded project, and the contract will be on a lump sum basis in accordance with the established fee scale of the funding source(s). The City has the authority to terminate the selection at any time.

Please publish in the LEGAL section on the following dates:

October 9, 2025 October 16, 2025