144-20240528090514 TUPELO ENGINEER.docx

REQUEST FOR PROPOSALS FOR ENGINEERING SERVICES

The City of Tupelo requests proposals from qualified firms or individuals to provide engineering services for work related to an application for a Wastewater Improvements project with potential funding from: HUD - Community Development Block Grant Public Facilities, Appalachian Regional Commission, USDA and/or other federal funding agencies. This Request for Proposal includes the preparation of a preliminary cost estimate to be used in the application and project engineering services if the project is awarded. You are invited to submit a proposal, in accordance with this request, to the City of Tupelo no later than 3:00 p.m. local time on June 14, 2024, at the Purchasing Office, City Hall, 1st Floor, 71 E. Troy Street, Tupelo, MS 38804.

The Engineer will be responsible for performing all engineering services through project closeout in accordance with federal, state, and local laws, regulations, and policies. The scope of work includes but is not limited the following: 1) prepare preliminary cost estimate and preliminary engineering report; and if grant is awarded 2) prepare plans and specifications, 3) distribute bid documents, 4) assist in bid opening and prepare bid tabulation, 5) assist in the execution of construction contracts, 6) hold preconstruction conference, and 7) perform construction inspection including periodic reports to the City of Tupelo and approve all payment requests.

The City of Tupelo is an equal opportunity employer. Small and minority businesses, and women's business enterprises will be afforded full opportunity to submit qualifications in response to this request and will not be discriminated against on any grounds. Direct solicitation of small and minority businesses, and women's business enterprises shall be achieved by having this solicitation advertised on the Mississippi Procurement Technical Assistance Program’s online Agency Bid Bank in accordance with the requirements of 2 CFR 200.321. The City of Tupelo encourages Minority owned Business Enterprises (MBEs) and Woman owned Business Enterprises (WBEs) to submit proposals.

The City of Tupelo also encourages Section 3 eligible businesses to submit proposals. Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 17010) requires, to the greatest extent feasible, that The City of Tupelo and its contractors that participate in the above referenced Program give opportunities for job training and employment to lower income residents of The City of Tupelo. Section 3 also requires that contracts for work in connection with Section 3 area be awarded to Section 3 eligible business concerns.

All proposals must be submitted in a sealed envelope and marked with the following language: “Proposal for Engineering Services.” Proposals will be evaluated on the following factors: Qualifications, (40 points), Experience (40 points) and Capacity for Performance (20 points). To be evaluated properly, the following must be addressed in detail:

Qualifications – List of qualifications of person to be assigned to project.

Experience – Information regarding the firm’s experience and the projects previously undertaken, including the type and amount of grants awarded, the projects’ activities, and the status of projects.

Capacity for Performance – Identify the number and title of staff assigned to provide services.

The City of Tupelo will evaluate each proposal. They may hold proposals for a period of not to exceed thirty (30) days for the purpose of reviewing the content of the proposals and investigating the qualifications of the firms and assigned individuals. The City of Tupelo reserves the right to reject and/or all proposals.

Subject to grant award and the removal of all environmental conditions, The City of Tupelo will award a contract with the qualified individual or firm whose proposal has the highest number of cumulative points issued by the selection committee and determined to be the most advantageous to The City of Tupelo, price and other factors considered. The contract will include the scope and extent of work and other essential requirements. An individual contract will be executed for the awarded project and the contract will be on a fixed price basis. The City of Tupelo has the authority to terminate the selection at any time.

Run in the Daily Journal on May 28th, 2024, and June 4, 2024, as a legal ad on both dates.