1439302-event.pdf
PDF 427 KB Posted
- Solicitation number
- RFP202790000735
- Issued by
- West Virginia
About this file
This is a Request for Proposals (RFP) issued by West Virginia University on behalf of its Board of Governors for Audio-Visual systems integration services at the Mountaineer Field at Milan Puskar Stadium West Tower Project. The RFP solicits qualified A/V systems integrators to provide comprehensive Design Assist, Procurement, Installation, Programming, Testing, Commissioning, Training, and Warranty Services for the project. A mandatory Microsoft Teams Pre-Proposal Meeting is scheduled for September 9, 2026 at 10:00 AM EST, with the question cutoff date set for September 16, 2026 at 12:00 PM EST. The solicitation was released on September 1, 2026 at 2:00 PM EDT and opened for bids on September 1, 2026 at 3:00 PM EDT. Proposals are due on October 1, 2026 at 12:00 PM EST, and responses must be submitted in PDF format through the designated website. The RFP number is RFP202790000735, and all communications and clarifications must be directed through the Department of Procurement, Contracting, & Payment Services via the Q&A Board. The procurement contact is Kaison Ball at kaison.ball@mail.wvu.edu or +1 304-293-5711.
The RFP includes supporting documents comprising the main RFP document, Project Description and Scope of Services, Similar Project Experience requirements, A/V Plans, A/V Specifications, Authorized Agent documentation, Purchasing Affidavit, and Insurance requirements. The commodity codes encompass structures and building components, electronic components, electrical systems, information technology and broadcasting, and audio-visual equipment and accessories. No specific pricing information, set-asides, incumbent contractor information, or contract term details are provided in this summary document.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit A - Project Description and Scope of Services.pdf | ||
| Exhibit C - AV Plans.pdf | ||
| Purchasing Affidavit.pdf | ||
| RFP202790000735.pdf | ||
| Exhibit B - Similar Project Experience.xlsx | XLSX spreadsheet | |
| Exhibit D - AV Specifications.pdf | ||
| Authorized Agent.pdf | ||
| Insurance.pdf |
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Text version
01 September 2026
Milan Puskar Stadium West Tower - Audio Visual Systems Provide comprehensive Design Assist, Procurement, Installation, Programming, Testing, Commissioning, Training, and Warranty Services for the Mountaineer Field at MPS West Tower Project
01 September 2026
Released 9/1/2026, 2:00 PM EDT Type Request for Proposal Open 9/1/2026, 3:00 PM EDT Number RFP202790000735 Close 10/1/2026, 12:00 PM EDT Currency US Dollar
Sealed Until 10/1/2026, 12:00 PM EDT
Contacts Kaison Ball kaison.ball@mail.wvu.edu
Phone +1 304-293-5711
Commodity Codes Commodity Code Description
30000000 Structures and Building and Construction and Manufacturing Components and Supplies
32000000 Electronic Components and Supplies 39000000 Electrical Systems and Lighting and Components and Accessories and Supplies 43000000 Information Technology Broadcasting and Telecommunications 52161500 Audio and visual equipment 52161600 Audio visual equipment accessories 72000000 Building and Facility Construction and Maintenance Services 72100000 Building and facility maintenance and repair services 72103302 Telecom equipment maintenance or support
01 September 202601 September 202601 September 202601 September 202601 September 202601 September 2026 mailto:kaison.ball@mail.wvu.edu
West Virginia University on behalf of its Board of Governors (“BOG”) located in Morgantown, West Virginia (“WVU” or “University”) is initiating this Request for Proposals (“RFP”) from qualified qualified Audio-Visual (A/V) systems integrators to provide comprehensive Design Assist, Procurement, Installation, Programming, Testing, Commissioning, Training, and Warranty Services for the Mountaineer Field at Milan Puskar Stadium West Tower Project.
Notations
1. Questions MUST be submitted directly on the solicitation website on the Q&A Board.
2. Addenda will be posted on the Q&A Board; while the system should generate an automatic email, please be sure to visit the site regularly during this solicitation.
3. Your RFP response MUST be submitted directly on this website in a PDF format (singular PDF is preferred).
Personnel - Procurement
a. Kaison Ball
b. Kaison.Ball@mail.wvu.edu
Mandatory Microsoft Teams Pre-Proposal Meeting
DATE: 9/9/2026
TIME: 10:00am EST
You must e-mail the RFP Procurement Official to request a link to the meeting.
Cutoff for Questions
DATE: 9/16/2026
TIME: 12:00pm EST
Solicitation Due Date
DATE: 10/1/2026
TIME: 12:00pm EST
- In the event the Due Date changes, it will be posted via addendums on the Q&A Board; the date will not change on this description.
Communications
1. The bid/proposal process is highly controlled. To protect the integrity of the process, any questions or clarifications regarding this Request for Bid/Proposal must be handled through the Department of Procurement, Contracting, & Payment Services.
Description
Buyer Attachments
1. RFP202790000735.pdf
2. Exhibit A – Project Description and Scope of Services.pdf
3. Exhibit B - Similar Project Experience.xlsx
4. Exhibit C - AV Plans.pdf
5. Exhibit D - AV Specifications.pdf
6. Authorized Agent.pdf
7. Purchasing Affidavit.pdf
8. Insurance.pdf
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