1428621-event.pdf

26 August 2026

Snow Removal and Lawncare at 6200 Park Ave.

The State is seeking bids for snow removal and lawn care services at 6200 Park Avenue in Des Moines, IA.

26 August 2026

Open 8/26/2026, 8:00 AM CDT Type RFB - Request for Bids Close 9/17/2026, 3:00 PM CDT Number 005-RFB-2997-2027 Currency US Dollar

Sealed Until 9/17/2026, 3:00 PM CDT

Payment Terms 0% 0, Net 60

26 August 2026

Contacts Katelyn Howells katelyn.howells@das.iowa.gov

Phone +1 515-721-7856

26 August 2026

Commodity Codes Commodity Code Description 98836 Grounds and Roadside Maintenance: Mowing, Edging, Plant, Not Tree Trimming, etc.

59526 Edging, Lawn 96872 Snow and Ice Removal Services

26 August 202626 August 202626 August 202626 August 202626 August 202626 August 202626 August 202626 August 202626 August 2026 mailto:katelyn.howells@das.iowa.gov

The purpose of this Request for Bids (RFB) is to solicit competitive bids from qualified Bidders to provide the goods, services, or both described in this RFB for the Lead Agency and any Participating Agencies.

The Lead Agency intends to award one or more contracts for the term identified in the solicitation. At its sole discretion, the Lead Agency may extend the contract(s) for up to the number of annual renewal periods specified in the solicitation. Any contract awarded as a result of this RFB shall be non-exclusive, and the Lead Agency and Participating Agencies reserve the right to procure similar goods or services through other contracts or procurement methods as permitted by law.

This RFB is intended to provide Bidders with the information necessary to prepare responsive and competitive bids. The solicitation process is conducted for the benefit of the Lead Agency and Participating Agencies to obtain the information needed to evaluate bids and select the Bidder(s) whose bid best meets the requirements of this RFB. This RFB is not intended to contain every detail or consideration that may be relevant to preparing a bid. Each Bidder is solely responsible for reviewing the solicitation and obtaining any additional information necessary to prepare a complete and responsive bid.

Bid Submission and Amendments

Bidders are encouraged to Save Progress frequently, particularly after uploading documents.

If a Bidder opens a bid after it has been certified and submitted, the bid must be certified and resubmitted.

Opening the bid does not remove previously entered information or uploaded documents.

If the Issuing Officer issues an amendment after a bid has been submitted, the Bidder must review and acknowledge the amendment, then certify and resubmit the bid. All previously submitted information and attachments will remain intact.

Instructions for Responding to an Amendment

1. Review the amendment in the solicitation.

2. Complete any newly added or revised questions in the Questions section, if applicable.

3. Acknowledge the amendment.

4. Certify and resubmit the bid before the solicitation closing date and time.

Contract Term

The initial term of the Contract shall begin upon execution and run for one (1) year.

The Contract may be renewed by mutual agreement of both parties for up to five (5) additional years for a total contract term not to exceed six (6) years..

The resulting Contract will be available for use by all State of Iowa Agencies and other eligible Political Subdivision.

Site Visit (optional)

A site visit will be conducted for this solicitation. The meeting location(s), date(s), time(s), and directions are provided below.

Attendance at the site visit is a not mandatory but is highly recommended.

September 2, 2026

2:00 PM

6200 Park Ave. Des Moines, IA.

Description

Required to View Event

Prerequisites Required to Enter Bid

26 August 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

26 August 202626 August 202626 August 202626 August 202626 August 202626 August 202626 August 2026

Buyer Attachments

1. 005-RFB-2997-2027 Snow Removal and Lawn Care at 6200 Park Ave. - Specifications.pdf

26 August 202626 August 202626 August 202626 August 202626 August 202626 August 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI4NjIxLTIwODM3NDc4MjYwMDUtUkZCLTI5OTctMjAyNyBTbm93IFJlbW92YWwgYW5kIExhd24gQ2FyZSBhdCA2MjAwIFBhcmsgQXZlLiAtIFNwZWNpZmljYXRpb25zLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.9 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.10

The Bidder shall provide resumes for all key personnel who will be involved in providing the goods and/or services requested by this solicitation. The following information shall be included in the resumes:

● Full Name

● Education and/or Certification

● Years of experience and employment history particularly as it relates to the requirements of the solicitation.

Upload resumes as one document.

1.11

Form 22 – Confidential Treatment of Information – All Bidders are required to submit a Form 22 indicating whether or not they are requesting confidential treatment of specific information within their response (see form attached). If Bidder DOES NOT request confidential treatment, Bidder must complete Part 1 of Form 22 and upload in response to this question. If Bidder DOES requests confidential treatment of specific information, Bidder must: (1) fully complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare and upload a “Public Copy” of the Bid to the "Vendor Attachments" tab from which the confidential information has been redacted as described in Form 22.

1.12 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

26 August 202626 August 202626 August 202626 August 202626 August 2026

2.8 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.9

Quarterly Sales Report - The Bidder shall submit a complete and accurate Quarterly Sales Report in Microsoft Excel for net sales made under the resulting Contract. Reports shall be submitted in the format and by the method prescribed by the State and shall be received by no later than thirty (30) calendar days following the end of each calendar quarter. Net sales means the total invoiced sales less credits, returns, refunds, and canceled orders. Bidder shall enter a response.

2.10

Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not purchase equipment, supplies, or services from a Prohibited Company. For purposes of this solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) – please see a copy of Iowa Code section 12K.1 attached for your reference.

Bidder shall either hereby certify that “no” it is not a Prohibited Company as defined in Iowa Code section 12K.1(4), or “yes” it is a Prohibited Company as defined in Iowa Code section 12K.1(4). If the Bidder answers "yes," the Department of Administrative Services reserves the right to reject and not evaluate the Bidder's proposal.

2.11 Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Bidder is included on and provide additional clarification or information about Bidder’s inclusion on this list.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

Group 4: Specifications Instructions:

4.1 Bidder has read and acknowledges the requirements and expectations laid out in the Specifications document under the Buyer Attachments. Exceptions MUST be uploaded to the Vendor Attachments to be considered.

26 August 202626 August 202626 August 202626 August 202626 August 2026

Product Line Items Product Line Items

There are no Items added to this event.

26 August 202626 August 202626 August 202626 August 2026

Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Snow and Ice Removal and Treatment Required Services 1-3 in 1 EA - Each

Twenty Four (24) Hour Services - Contractor must provide snow and ice removal services automatically after one (1) inch of accumulation of snowfall occurs to allow for Iowa Alcoholic Beverages Division business to continue on a normal basis. 1-3 inch snowfall snow removal from the lot, sidewalks, entry ways, and other hard surfaces as expressed in the RFB Document.

S2 Required Snow and Ice Removal and Treatment Required Services 3.1-6 in. 1 EA - Each accumulation of snowfall occurs to allow for Iowa Alcoholic Beverages Division business to continue on a normal basis. 1-3 inch snowfall snow removal from the lot, sidewalks, entry ways, S3 Snow and Ice Removal and Treatment Required Services 6.1-9 in. 1 EA - Each accumulation of snowfall occurs to allow for Iowa Alcoholic Beverages Division business to continue on a normal basis. 6.1-9 inch snowfall. snow removal from the lot, sidewalks, entry ways, S4 Required Snow and Ice Removal and Treatment Required Services 9.1 + inches 1 EA - Each

Twenty Four (24) Hour Services - (Blizzard 9.1+ inch (Plus))Contractor must provide snow and ice removal services automatically after one (1) inch of accumulation of snowfall occurs to allow for Iowa Alcoholic Beverages Division business to continue on a normal basis. 1 Foot - Blizzard. snow removal from the lot, sidewalks, entry ways, and other hard surfaces as expressed in the RFB Document.

S5 Drifting Event 1 HR - Hour

A drifting event results from widen-driven snow accumulation occurring outside of a snow event. This will be priced on an hourly rate event and not a measurable snow event.

S6 Required Application of Rock Salt/Sand, Ice Melt mix. (No snow removal) 1 EA - Each

Application of Rock Salt/Sand mix on roadways, parking lots, sidewalks, and driveways. Ice Melt/Sand Mix. Performed as needed or upon request of the Facility Maintenance Coordinator

S7 Spray Pre-Treatment 1 EA - Each

Treatment to alleviate the build up of snow and ice prior to a snow/ice event.

S8 Lawncare Requirements 1 EA - Each

Bidder must have Landscaping Services available April 1 – October 30 annually, or at other times mutually agreed upon.

Landscaping Service first and last dates to be determined by the participating Agency. Grass shall be maintained at a height according to species and variety. Mowing shall occur one (1) time per business week or as needed due to varying weather conditions and will be decided at the discretion of the participating Agency at the location. Equipment with a mulching type blade needs to be used and grass is to be mulched - no debris/ discharge. Clean-up of walkways, sidewalks and parking lots must occur after mowing and trimming work is completed. Lawn mowing and string trimming shall occur inside and outside security fence, around curbing, islands, building, downspouts, trees, shrubs/bushes, fences, posts, sidewalk and parking lot cracks.

Removal of weeds and small trees growing within chain link fencing needs to occur with each mowing and trimming.

Contractor must dispose of debris off-site.

S9 Tree Trimming and Bush Pruning. 1 EA - Each

Needs to occur for the entire facility once per year in the spring or additionally at the request of the facility. This includes pruning of trees with a focus on dead, excessive or low-lying tree limbs and saplings growing from the roots and trimming of bushes with the Contractor disposing of all debris. Spring maintenance or maintenance at the request of the facility includes: heading of any shrubs and plants.

S10 Fertilizer Application and Herbicide Application 1 EA - Each

In the spring the Contractor will apply a fertilizer and pre-emergent mix to all mowed areas at the appropriate time. In the fall the Contractor will apply a fertilizer and post-emergent mix to all mowed areas at the appropriate time.

S11 Required Lawn Core Aeration 1 DAY - Day

26 August 202626 August 202626 August 2026

Performed by Contractor once at the appropriate time in spring to all mowed areas.

26 August 202626 August 202626 August 2026