1428504-event.pdf

PDF 614 KB Posted Aug 26, 2026

Attached to: As-Needed Landscaping Services
Solicitation number: 005-RFB-2995-2027
Issued by: Polk County, Iowa

About this file

Written by GovTribe AI · Aug 27, 2026

This is a Request for Bids (RFB) document issued by the State of Iowa Department of Administrative Services for as-needed landscaping services throughout the Des Moines metro area. The solicitation seeks qualified providers to deliver comprehensive landscaping services including site preparation, planting, mulching, weeding, edging, and cleanup at the Iowa Capitol Complex and state facilities. The RFB includes detailed product line items encompassing mulch (hardwood, cubic yard and bag formats), numerous plant varieties in various container sizes, sod, landscaping supplies (herbicides, fertilizers, lime), and trees across multiple species categories including oaks, gingkos, lindens, maples, evergreens, and flowering trees and bushes. Service line items include planting, weed spraying, maintenance, haul away and disposal, and mobilization, all priced on an hourly or cubic yard basis. The solicitation opened on August 26, 2026, at 8:00 AM CDT with bids due on September 10, 2026, at 3:00 PM CDT. The initial contract term is one year with the option for up to five annual renewals for a total potential term not to exceed six years. This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract structure where individual task orders will specify work locations, quantities, schedules, and deliverables. The State reserves the right to award multiple contracts and intends to make the resulting contract available to all state agencies and political subdivisions.

Pricing is negotiated on a per-unit basis for each product and service line item, with bidders required to submit quarterly sales reports and pay a 1.00% administrative fee calculated on reported net sales. The State of Iowa allows sixty days for payment of invoices and prefers use of its Purchasing Card Program. Bidders must possess a current license from the Iowa Department of Inspections, Appeals, and Licensing and maintain appropriate Commercial Pesticide Applicator Licenses from the Iowa Department of Agriculture and Land Stewardship. There is no incumbent contract as this is a new solicitation with no prior sales history. Bidders must certify compliance with Iowa Executive Order 18 regarding prohibited companies, submit termination and litigation documentation, provide three customer references, and submit resumes for key personnel involved in contract performance. The RFB is available to nonprofit entities qualifying under IRS 501(c) provisions and to political subdivisions including cities, counties, and schools.

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26 August 2026

As-Needed Landscaping Services The State of Iowa is seeking bids for as-needed landscaping services in the Des Moines, Iowa, metro area.

26 August 2026

Open 8/26/2026, 8:00 AM CDT Type RFB - Request for Bids Close 9/10/2026, 3:00 PM CDT Number 005-RFB-2995-2027 Currency US Dollar

Sealed Until 9/10/2026, 3:00 PM CDT

Payment Terms 0% 0, Net 60

26 August 2026

Contacts Katelyn Howells katelyn.howells@das.iowa.gov

Phone +1 515-721-7856

26 August 2026

Commodity Codes Commodity Code Description

98852 Landscaping, Including Design, Fertilizing, Planting, etc., Not Grounds Maintenance or Tree Trimming Services

59575 Trees, Ornamental and Shade 91873 Landscaping Consulting 96888 Tree and Shrub Removal Services 98872 Pest Control, Other Than Buildings, Including Spraying Trees and Shrubs 98888 Tree Trimming and Pruning Services 98889 Weed and Vegetation Control, Including Trees, Shrubs and Aquatic Weed Control

26 August 202626 August 202626 August 202626 August 202626 August 202626 August 202626 August 202626 August 202626 August 2026 mailto:katelyn.howells@das.iowa.gov

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

Background information:

The State of Iowa is seeking Bidders to provide various landscaping services, to include but not limited to, site prep, planting, mulching, weeding, edging, and cleanup on the Capitol Complex and State facilities in the Des Moines Metro area.

The goal is to maintain an attractive and weed-free appearance in landscaped areas.

This is a new contract. There is no sales history to share.

The resulting contract(s) is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for landscaping goods and services. The Bidder shall furnish labor, materials, equipment, supervision, and incidentals for task orders issued under this Agreement. Individual task orders will define specific work locations, drawings (if any), quantities, schedules, and deliverables.

The State reserves the right to award multiple contracts following this Request for Bids.

Contract Term:

The term of the contract will begin upon execution with a one (1) year initial term.

The Contract may be renewed by mutual agreement of both parties for up to five (5) annual extensions for a total contract term not to exceed six (6) years.

This Contract will be available to all State Agencies and political subdivisions.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Description

Required to View Event

Prerequisites Required to Enter Bid

26 August 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. 005-RFB-2995-2027 As-Needed Landscaping - Specifications.pdf

26 August 202626 August 202626 August 202626 August 202626 August 202626 August 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI4NTA0LTIwODI4ODc5ODIwMDUtUkZCLTI5OTUtMjAyNyBBcy1OZWVkZWQgTGFuZHNjYXBpbmcgLSBTcGVjaWZpY2F0aW9ucy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.9 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.10

The Bidder shall provide resumes for all key personnel who will be involved in providing the goods and/or services requested by this solicitation. The following information shall be included in the resumes:

● Full Name

● Education and/or Certification

● Years of experience and employment history particularly as it relates to the requirements of the solicitation.

Upload resumes as one document.

1.11

Form 22 – Confidential Treatment of Information – All Bidders are required to submit a Form 22 indicating whether or not they are requesting confidential treatment of specific information within their response (see form attached). If Bidder DOES NOT request confidential treatment, Bidder must complete Part 1 of Form 22 and upload in response to this question. If Bidder DOES requests confidential treatment of specific information, Bidder must: (1) fully complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare and upload a “Public Copy” of the Bid to the "Vendor Attachments" tab from which the confidential information has been redacted as described in Form 22.

1.12 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Federal Terms and Conditions and enter a response.

2.8 Bidder shall read the Insurance Requirements and enter a response.

2.9 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

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2.10 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.11 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

2.12

Quarterly Sales Report - The Bidder shall submit a complete and accurate Quarterly Sales Report in Microsoft Excel for net sales made under the resulting Contract.

Reports shall be submitted in the format and by the method prescribed by the State and shall be received by no later than thirty (30) calendar days following the end of each calendar quarter. Net sales means the total invoiced sales less credits, returns, refunds, and canceled orders. Bidder shall enter a response.

2.13

Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee calculated using the sales reported on the corresponding Quarterly Sales Report. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.14

Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not purchase equipment, supplies, or services from a Prohibited Company. For purposes of this solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) – please see a copy of Iowa Code section 12K.1 attached for your reference.

Bidder shall either hereby certify that “no” it is not a Prohibited Company as defined in Iowa Code section 12K.1(4), or “yes” it is a Prohibited Company as defined in Iowa Code section 12K.1(4). If the Bidder answers "yes," the Department of Administrative Services reserves the right to reject and not evaluate the Bidder's proposal.

2.15 Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Bidder is included on and provide additional clarification or information about Bidder’s inclusion on this list.

Group 3: Payment Terms

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

3.4 The State has established rules for limitations on reimbursement expenses. Please reference Department of Administrative Services - State Accounting Enterprise Procedure 210-245 (accessible on the internet) for limits on travel expenses.

Group 4: Specifications

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Specifications, submit a question(s) in the Question and Answer Section with your exception(s).

4.1 Bidder must be currently licensed by the State of Iowa Department of Inspections, Appeals, and Licensing (DIAL). Provide contractor's license number and classification.

4.2 Bidder must maintain appropriate Commercial Pesticide Applicator License(s) from the Iowa Department of Agriculture and Land Stewardship for pesticide/fertilizers used to complete services included in this contract at the time of bid. Enter the company license number.

4.3 Bidder has read and acknowledges the requirements and expectations laid out in the Specifications document under the Buyer Attachments. Exceptions MUST be uploaded to the Vendor Attachments to be considered.

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Product Line Items Product Line Items

1. Mulch # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Hardwood Mulch 1 CY - Cubic Yard

Per cubic yard (delivered and installed)

P2 Hardwood Mulch 1 BG - Bag

Per 2-cubic-foot bag (delivered and installed)

2. Plants # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Artemisia Silver Lining - #1 container size 1 EA - Each

P2 Firewitch Dianthus - #1 container size 1 EA - Each

P3 Dianthus Paint Town Magenta - #1 container size 1 EA - Each

P4 Native Purple Coneflower - #1 container size 1 EA - Each

P5 Elijah Blue Fescue Grass - #1 container size 1 EA - Each

P6 Stachys Hummelo - #1 container size 1 EA - Each

P7 Lesser Catmint - #1 container size 1 EA - Each

P8 Walker's Low Catmint - #1 container size 1 EA - Each

P9 Karl Foerster Feather Reed Grass - #1 container size 1 EA - Each

P10 Moonshine Yarrow - #1 container size 1 EA - Each

P11 Pink Knockout Rose Shrub - #3 container size 1 EA - Each

P12 Little Bluestem Grass - #1 container size 1 EA - Each

P13 Other plants 1 P1 - Percent

Other plants must receive prior approval from Agency and may be billed at cost plus percentage

3. Grass # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Sod 1 SF - Square Feet

Per square foot delivered and installed

4. Supplies # Item Name, Commodity Code, Description Allow

P1 2 4-D 1 OZ - Ounce

P2 Roundup ( 1 OZ - Ounce

P3 Weed preventer 13-0-0 1 LB - Pound

P4 Fertilizer 14-14-14 1 LB - Pound

P5 Fertilizer 32-0-8 1 LB - Pound

P6 Fertilizer 24-0-11 1 LB - Pound

P7 Lime 1 LB - Pound

P8 Other supplies 1 P1 - Percent

Other supplies must receive prior approval from Agency and may be billed at cost plus percentage

26 August 202626 August 202626 August 202626 August 2026

5. Oak Trees # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Bur Oak 1 EA - Each