1428_Apr_6_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of Farmington, Connecticut, seeking qualified consulting firms to prepare and adopt the 2028-2038 Plan of Conservation and Development (POCD) for the Town Planning and Zoning Commission. The scope of work encompasses updating the existing 2008 POCD and 2018 Addendum with comprehensive planning elements including community surveys, demographic analysis, transportation systems, housing diversity, environmental protection, economic development goals, and build-out analysis. The consultant must facilitate inclusive community engagement through surveys, workshops, focus groups, and charrettes to identify development and conservation priorities. Proposals must be submitted in eight sets (one original and seven copies) plus one read-only digital copy on thumb drive to the Town Finance Office at 20 Monteith Drive, Farmington, Connecticut 06032 by 11:00 a.m. on May 1, 2026. All questions must be submitted by 12:00 p.m. on April 17, 2026, to Shannon Rutherford, Town Planner at planning@farmington-ct.org. Key deliverables include draft plan publication by July 2027 and final plan adoption by September 2027, with all work products provided in formats compatible with the Town's geographic information system.

Selection criteria include the firm's technical capacity and experience with similar projects, proposal quality and understanding of Farmington, ability to meet the timeline, demonstrated success in community engagement, and fee proposal evaluation. The cost proposal must be submitted in a separate sealed envelope with a detailed breakdown of tasks, personnel costs, direct costs, and consultant rate sheets. Payment terms are Net 30 Days, and the Town reserves the right to negotiate fees and payment schedules following award selection. The selected consultant is required to procure comprehensive insurance coverage including General Liability ($1,000,000), Automobile Liability ($1,000,000), Umbrella Liability ($1,000,000), Workers' Compensation as required by Connecticut law, and Professional Liability ($1,000,000), with the Town named as an additional insured. No estimated total contract value was provided in the solicitation documentation. All vendors are eligible to respond regardless of organization type or disadvantaged enterprise status, and no incumbent vendors or current contractors are identified. The Town will not bear any costs incurred by respondents in proposal preparation and submission, and faxed, emailed, and CT Source submissions will not be accepted.