1425741-event.pdf

21 August 2026

Sport Utility Vehicles - Triple Net Invoice including Government Incentives percentage Iowa DAS Fleet Services is seeking bids from dealerships to establish a fixed percentage rate above the Triple Net Invoice, including Government Incentives, for Sport Utility Vehicles.

21 August 2026

Open 8/7/2026, 12:00 PM CDT Type RFB - Request for Bids Close 8/21/2026, 12:00 PM CDT Number 005-RFB-2981-2027 Currency US Dollar

Sealed Until 8/21/2026, 12:00 PM CDT

Payment Terms 0% 0, Net 60

21 August 2026

Contacts Rick Tucker rick.tucker@das.iowa.gov

Phone +1 515-360-9912

21 August 2026

Commodity Codes Commodity Code Description

7100 AUTOMOBILES, SCHOOL BUSES, SUVS, AND VANS, INCLUDING DIESEL,

GASOLINE, ELECTRIC, HYBRID, AND ALL OTHER FUEL TYPES

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Iowa DAS Fleet Services is seeking bids from dealerships to provide the service of ordering and delivering of Sport Utility Vehicles. The vehicle price will be set by the manufacturer, this bid is to establish a fixed percentage rate above the Triple Net Invoice, including Government Incentives, for any Government Fleet rate vehicles or off the lot vehicles. Triple Net refers to the dealers’ true cost for a vehicle. This bid will also establish a per mile rate for delivery. Awarded vendors will be required to provide an itemized Triple Net Invoice (including Government Incentives) for each vehicle, for which the percentage service rate will be applied. DAS Fleet will review the invoice, only upon approval DAS Fleet will issue a purchase order inclusive of the vehicle and percentage cost.

The purpose of this Request for Bids (RFB) is to solicit competitive bids from qualified Bidders to provide the goods, services, or both described in this RFB for the Lead Agency and any Participating Agencies.

The Lead Agency intends to award one or more contracts for the term identified in the solicitation. At its sole discretion, the Lead Agency may extend the contract(s) for up to the number of annual renewal periods specified in the solicitation. Any contract awarded as a result of this RFB shall be non-exclusive, and the Lead Agency and Participating Agencies reserve the right to procure similar goods or services through other contracts or procurement methods as permitted by law.

This RFB is intended to provide Bidders with the information necessary to prepare responsive and competitive bids. The solicitation process is conducted for the benefit of the Lead Agency and Participating Agencies to obtain the information needed to evaluate bids and select the Bidder(s) whose bid best meets the requirements of this RFB. This RFB is not intended to contain every detail or consideration that may be relevant to preparing a bid. Each Bidder is solely responsible for reviewing the solicitation and obtaining any additional information necessary to prepare a complete and responsive bid.

Bid Submission and Amendments

· Bidders are encouraged to Save Progress frequently, particularly after uploading documents.

· If a Bidder opens a bid after it has been certified and submitted, the bid must be certified and resubmitted.

Opening the bid does not remove previously entered information or uploaded documents.

· If the Issuing Officer issues an amendment after a bid has been submitted, the Bidder must review and acknowledge the amendment, then certify and resubmit the bid. All previously submitted information and attachments will remain intact.

Instructions for Responding to an Amendment

1. Review the amendment in the solicitation.

2. Complete any newly added or revised questions in the Questions section, if applicable.

3. Acknowledge the amendment.

4. Certify and resubmit the bid before the solicitation closing date and time.

Contract Term

The term of the contract will begin 01 October, 2026 and will expire September 30, 2027.

The Contract may be renewed by mutual agreement of both parties for up to two (2) years.

The resulting Contract will be available for use by all State of Iowa Agencies and other eligible Political Subdivisions.

Description

Required to View Event

Prerequisites Required to Enter Bid

21 August 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. FY27 Sport Utility Vehicle 005-RFB-2981-2027 Worksheet.pdf

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.8

Form 22 – Confidential Treatment of Information – All Bidders are required to submit a Form 22 indicating whether or not they are requesting confidential treatment of specific information within their response (see form attached). If Bidder DOES NOT request confidential treatment, Bidder must complete Part 1 of Form 22 and upload in response to this question. If Bidder DOES requests confidential treatment of specific information, Bidder must: (1) fully complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare and upload a “Public Copy” of the Bid to the "Vendor Attachments" tab from which the confidential information has been redacted as described in Form 22.

1.9 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Federal Terms and Conditions and enter a response.

2.8 Bidder shall read the Insurance Requirements and enter a response.

2.9 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a $100 Administrative Fee per vehicle sales made against this resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.10

Quarterly Sales Report - The Bidder shall submit a complete and accurate Quarterly Sales Report in Microsoft Excel for net sales made under the resulting Contract. Reports shall be submitted in the format and by the method prescribed by the State and shall be received by no later than thirty (30) calendar days following the end of each calendar quarter. Net sales means the total invoiced sales less credits, returns, refunds, and canceled orders.

Bidder shall enter a response.

2.11

Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not purchase equipment, supplies, or services from a Prohibited Company. For purposes of this solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) – please see a copy of Iowa Code section 12K.1 attached for your reference.

Bidder shall either hereby certify that “no” it is not a Prohibited Company as defined in Iowa Code section 12K.1(4), or “yes” it is a Prohibited Company as defined in Iowa Code section 12K.1(4). If the Bidder answers "yes," the Department of Administrative Services reserves the right to reject and not evaluate the Bidder's proposal.

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2.12 Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Bidder is included on and provide additional clarification or information about Bidder’s inclusion on this list.

2.13 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

Group 4: Specifications

Instructions: Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Specifications, submit a question in the Question and Answer Section with your exception.

4.1 The Respondent shall be a car dealership with a physical location within the State of Iowa.

4.2 The Respondent shall provide vehicle(s) that meet or exceed the specifications listed in the vehicle specifications worksheet attached to this solicitation. Respondent shall fill out the specifications worksheet, and upload in Vendor Attachments.

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 % over Triple Net Invoice including Government Incentives for Sport Utility Vehicles 1 P1 - Percent

% over Triple Net Invoice including Government Incentives for Sport Utility Vehicles

P2 Delivery price per mile 1 MILE - Mile

Delivery cost per mile

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Service Line Items Service Line Items

There are no Items added to this event.

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