1424705-event.pdf

21 August 2026

Community Fish Advisory Outreach & Education Multnomah County (MCHD) wants to partner with vendors to to get the word out that some local freshwater fish are healthier to eat than others. fish from the Lower Willamette River the Columbia Slough

21 August 2026

Open 8/18/2026, 8:00 AM PDT Type Request for Intermediate Proposals

(RIP)

Close 9/8/2026, 4:00 PM PDT Number RIP-24-2027 Currency US Dollar

Sealed Until 9/8/2026, 4:00 PM PDT

Payment Terms 0% 0, Net 30

21 August 2026

Contacts Njambi Kareko njambi.kareko@multco.us

Phone +1 503-988-9794 ext. 89794

21 August 2026

Commodity Codes Commodity Code Description 77010000 Environmental Services 60121000 Art 86010000 Education & Training Services 99070204 Community Building & Development Services 99070214 Health Promotion Services

21 August 202621 August 202621 August 202621 August 202621 August 202621 August 202621 August 202621 August 202621 August 2026 mailto:njambi.kareko@multco.us

PRE-PROPOSAL CONFERENCE:

There will not be a Pre-Proposal conference for this sourcing event.

IMPORTANT:

Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". The optimal time to submit the "MMP Supplier Access Request is 14 days. This will allow the County sufficient time to review your request and for you, the supplier, to access the Sourcing Event and to perform the actions needed before the event close date.

INSTRUCTIONS TO PROPOSERS.

1. All questions will be answered in the text boxes provided after each question.

2. Except as noted below, no other uploaded documents will be reviewed or evaluated.

Note: BUYER ATTACHMENT B - LWR FISH ADVISORY MAP & BUYER ATTCHMENT C- COLUMBIA SLOUGH MAP is for informational purposes only and do not need to be completed as part of your proposal.

SUBMITTING YOUR PROPOSAL:

ONE (1) ITEM TO UPLOAD AS ATTACHMENT FOR THIS RIP (Upload in the Supplier's Attachment Section)

Budget Plan Sheet- Label as Attachment A. Page Limit is three (3) Pages- Instructions for this can be found in the Proposal questions.

SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION

PURPOSE AND OVERVIEW

Multnomah County wants to get the word out that some local freshwater fish are healthier to eat than others. We are looking for people interested in talking with their community about fishing and eating fish from the Lower Willamette River (LWR) from the Sellwood Bridge to where it meets the Columbia River and fish from the Columbia Slough from Blue and Fairview Lakes to Kelley Point Park.[Maps Attached in the Buyers Attachment section labeled as Attachment B & C] There is the opportunity to participate in workshops and create community-centered materials related to the LWR Fish Advisory and the Columbia Slough Fish Advisory.

We will be looking for these components:

• Community fishes/eat fish from the Lower Willamette River and Columbia Slough

• Community has limited access to the fish advisories

• Community disproportionately impacted by environmental hazards

• Community trusts and has long-standing relationships with organizations submitting their proposal on these RIP.

• Integration of Traditional Health Workers in outreach

Information about the fish advisories:

Description https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah

The updated Lower Willamette River (LWR) fish advisory was issued April 11, 2018 from the Oregon Health Authority. It informs the public of which fish/shellfish to eat and which to avoid or be careful about eating.

More information about the LWR fish advisory can be found at: www.oregon.gov/lwfish

The Columbia Slough fish advisory was updated in 2022 and more information can be found at:

www.portland.gov/bes/protecting-rivers-streams/columbia-slough-fish-advisory

Background: This project focuses on two separate local waterways:

The Lower Willamette River's Portland Harbor area is contaminated with harmful substances like dioxins, heavy metals, and polychlorinated-biphenyls (PCBs). This pollution poses significant health and environmental risks, which requires cleanup under the United States’ Superfund legislation.

Under the Superfund program, companies responsible for pollution must help pay for cleanup. These companies, known as 'Potentially Responsible Parties' (PRPs), include current or past owners, operators, and those who handled toxic waste. In Portland Harbor, over 150 PRPs—mostly from past industries like shipping, pesticide, and lumber—are funding the cleanup.

The Columbia Slough is also contaminated with chemicals left behind by years of past farming and industrial activity. The Oregon Department of Environmental Quality (DEQ) is overseeing the cleanup, working with the City of Portland to reduce pollution and improve the waterway's health.

Because of health risks from eating non-migratory fish, there are official warnings for both the Lower Willamette River and the Columbia Slough. Multnomah County uses EPA funding for "institutional controls"— non-technical steps like education and outreach—to help protect people from contaminated fish in the Lower Willamette River. Additionally, the DEQ and the Port of Portland support these efforts to share fish safety information for the Columbia Slough with the affected communities.

SCOPE OF WORK

The Multnomah County Health Department (MCHD), Public Health Division, Environmental Health Services Program, seeks to establish a mechanism to position those who work with impacted communities, including Refugee, Immigrant, Migrant (RIM) Communities, subsistence fishers, parents, and children to conduct community-based health outreach and engagement in the following activities.

1. Co-create a workplan with the County for Jan-Dec 2027. Note: the workplan shall reflect most of the work ($25,000) is focused on the Lower Willamette River and the rest ($5,000) is focused on the Columbia Slough.

2. Conduct community-based health outreach activities, including Traditional Health Workers (THWs).

3. Engage affected communities: Refugee, Immigrant, Migrant (RIM) Communities, pregnant/parenting, subsistence fishers, preparers of fish during outreach.

4. Provide food, meeting space, child care for outreach activities.

5. Translate (as needed) and print materials into languages used in affected communities.

6. Promote Lower Willamette River (LWR) and Columbia Slough Fish Advisory materials at culturally specific events.

7. Share fish advisory information via social, digital and traditional media; community mural projects, etc.

8. Conduct listening sessions on LWR fish advisory sign design.

9. Coordinate outreach activities with technical assistance from MCHD Fish Advisory Program Specialist

Senior; can include training of THWs with CEU credits.

10. Provide summary of outreach activities to the County by July 2027 and December 2027 for county evaluator.

http://www.oregon.gov/lwfish http://www.portland.gov/bes/protecting-rivers-streams/columbia-slough-fish-advisory

METHOD OF AWARD

The County intends to award three (3) vendors to provide these services based on the highest scores. If the selected organization(s) does not execute a written signed agreement with Multnomah County within a reasonable amount of time, Multnomah County reserves the right to enter into an agreement with the next most qualified organization.

ESTIMATED PURCHASES

The County does not guarantee that any minimum number of services will be purchased. Maximum payment under this contract, including expenses, is $90,000 ($30,000 per the three highest vendors: $25,000 for LWR fish advisory and $5,000 for Columbia Slough fish advisory.)

PERFORMANCE MEASURES

Administrative & Planning Measures

• Workplan Approval: 100% completion and submission of the Jan–Dec 2027 workplan by January 31, 2027.

• Mid-Term Reporting: Complete data package and summary narrative submitted to the county evaluator by July 15, 2027.

• Final Reporting: Comprehensive year-end data package and final narrative submitted to the county evaluator by December 31, 2027.

Outreach Volume & Demographics Measures

• Event Frequency: Minimum of [4] culturally specific outreach events completed across the contract period.

• Listening Sessions: Minimum of [1] sign-design listening sessions hosted by MCHD and documented.

• Total Reach: Minimum of [300] unique community participants engaged face-to-face. This should include peer to peer outreach in preferred languages (e.g. markets, temples, fishing sites, family-oriented events, small living room presentations).

• Priority Population Target: Minimum of 75% of total participants must self-identify as RIM, pregnant/parenting, or subsistence fishers/preparers.

• THW Engagement: Minimum of [24] Traditional Health Workers trained and awarded official CEU credits if utilizing THWs (may include classroom discussions, a boat tour, agency expert panel sessions, a field visit).

Service Delivery & Barrier Removal Measures

• Support Services Rate: 100% of core outreach events must provide documented childcare, food, and accessible meeting space.

• Resource Distribution: Total dollar value of food vouchers, stipends, or grocery cards distributed to participants recorded.

Materials & Media Measures

• Translation Standard: 100% of core advisory materials translated into primary target languages using a two-step community review process. Note: some materials are already translated and may also be used.

• Material Distribution Volume: Minimum of [500] physical fish advisory flyers or brochures distributed.

• Media Tracking: Total documented impressions from digital, social, and traditional media platforms reported semi-annually.

• (Optional) Community Art Project: Complete a large-scale art project, such as a mural, with local resident involvement; document and report progress semi-annually.

METHOD OF CONTRACTING

A Services Contract form is attached showing the standard terms and conditions. Carefully review the terms and conditions of the Contract.

Additional Contract terms related to this procurement, if any, are set out below in the section entitled Special Contract Terms and Conditions.

TERM OF CONTRACT

The contract term shall be 1 year. The County shall have the option to renew this contract for one (1) additional one (1) year period(s) or until a project started under this contract has completed, whichever is later. The effective date of the contracts shall be the date on which each party has signed the contract, unless earlier terminated, the termination date of all contracts issued under this RIP shall be five (5) years from the initial, first contract execution.

CONTRACT NEGOTIATIONS

The County will initiate contract negotiations with the responsive and responsible Proposer with the highest scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached.

INSURANCE REQUIREMENTS

The insurance requirements are set forth in Exhibit 2 of the Services Contract located in the Buyer Attachments page.

MINIMUM PROPOSAL SUBMITTAL REQUIREMENTS

At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal.

1. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Pacific Time on the proposal submission deadline.

2. Proposer Representations and Certifications - The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Prerequisite page of the Sourcing Event.

At the time of Contracting, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in cancellation of the contract:

1. Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701).

2. Proposers must have a completed Pre-Award Risk Assessment if federal funds are used for this sourcing event.

3. Proposers must submit verification that all insurance requirements are met.

Required to View Event

Prerequisites Required to Enter Bid

21 August 2026

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

3. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

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Buyer Attachments

1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide

2. Procedural Instructions_Proposals 04_02_2024.pdf

3. Attachment A-Project Budget.docx

4. ATTACHMENT B- LWR Fish Advisory Map.pdf

5. ATTACHMENT C- COLUMBIA SLOUGH MAP.pdf

6. SAMPLE General Services Agreement.pdf

7. Sample Exhibit 2 - Insurance Requirements.pdf

8. Sample Exhibit 3 - Certification Statement for Corporation or Independent Contractor.pdf

9. Sample Exhibit 4

. Sample Exhibit 5 - Equal Employment Opportunity Certification Statement

. Attachment H-1

21 August 202621 August 202621 August 202621 August 202621 August 202621 August 2026 https://multco.us/file/73233/download https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI0NzA1LTE1OTM0NDg5MDRQcm9jZWR1cmFsIEluc3RydWN0aW9uc19Qcm9wb3NhbHMgMDRfMDJfMjAyNC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI0NzA1LTIwNzg3NDQyMzNBdHRhY2htZW50IEEtUHJvamVjdCBCdWRnZXQuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI0NzA1LTIwNzM5MjQzNTVBVFRBQ0hNRU5UIEItIExXUiBGaXNoIEFkdmlzb3J5IE1hcC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI0NzA1LTIwNzM5MjUyMTlBVFRBQ0hNRU5UIEMtIENPTFVNQklBIFNMT1VHSCBNQVAucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI0NzA1LTE0Mzc2MDU5MDdTQU1QTEUgR2VuZXJhbCBTZXJ2aWNlcyBBZ3JlZW1lbnQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI0NzA1LTEyODA2Mjk2NjVTYW1wbGUgRXhoaWJpdCAyIC0gSW5zdXJhbmNlIFJlcXVpcmVtZW50cy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI0NzA1LTEyODA2MzAzMTNTYW1wbGUgRXhoaWJpdCAzIC0gQ2VydGlmaWNhdGlvbiBTdGF0ZW1lbnQgZm9yIENvcnBvcmF0aW9uIG9yIEluZGVwZW5kZW50IENvbnRyYWN0b3IucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI0NzA1LTY2ODI0NTUxMlNhbXBsZSBFeGhpYml0XzRfLV93b3JrZXJzX2NvbXBfZXhlbXB0aW9uX2NlcnRpZmljYXRlXzA4XzIwXzEzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI0NzA1LTY2ODI0NTUxM1NhbXBsZSBFeGhpYml0XzVfLV9FcXVhbCBPcHBvcnR1bml0eS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDI0NzA1LTEwNTExNzk0MjFBdHRhY2htZW50K0gtMStISVBBQStCdXNpbmVzcytBc3NvY2lhdGVzK0FncmVlbWVudC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: Company Certification Information - This section is not scored Instructions:

1.1.1 State of Incorporation

1.1.2 Date of Incorporation

1.1.3

Bidder attests that bidder is either a non-resident bidder or a resident bidder (as described in the Representation and Certification Prerequisite and ORS 279A.120), a.ORS 279A.120 (2)(b) states that a public contracting agency shall, for the purpose of awarding the contract, “add a percent increase on the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.”

b.“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “resident bidder”. ORS 279A.120 (1)(b). Enter state of residency here:

1.1.4 Where Bidder is unable to certify to any of the statements in Bidder Representations and Certifications of the Prerequisite, Bidder shall provide an explanation to their offer here.

1.1.5

The Bidder certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Bidder, Multnomah County may exclude the Bidder from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Bidder further certifies that the degree and extent of the relationship of the Bidder with these named firm(s)/individual(s) will be fully disclose:

1.1.6 Upload additional explanation as needed

1.1.7 Name of person submitting the Bid:

1.1.8 Title of person submitting the Bid:

1.1.9 I represent that I am at least eighteen (18) years of age.

1.1.10 I represent that the printing of my name and the submittal of a Bid is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.1.11 I represent that I am either authorized to bind the Bidder, or that I am submitting the Bid on behalf of and at the direction of the Bidder's representative authorized to contractually bind the Bidder.

1.1.12 I represent that the Bidder and/or its applicable representative(s) has reviewed the information contained in this Bid and that the information submitted is accurate.

Group 2.1: Programmatic Questions (75%) Instructions:

2.1.1

2.1.1 Please provide a brief description of your organization, including your history, mission, vision and values: Evaluation Criteria: Proposer provides a brief history of the organization and includes organization mission, vision and values. ( 5 % of the Programmatic Questions)

2.1.2

2.1.2 Describe your connection to the communities who are fishing from the Lower Willamette River and/or the Columbia Slough. What services or activities built these connections. Evaluation Criteria: Proposer demonstrates connection with the community, what activities or services built these connections and outcomes of these activities. ( 15 % of the Programmatic Questions)

2.1.3 2.1.3: Describe how you know these communities are fishing or eating these fish?

Evaluation Criteria: Proposer provides sufficient information to show these communities fish and/or eat locally caught fish. ( 10 % of the Programmatic Questions)

2.1.4 2.1.4: Describe circumstances that make it difficult for them to get information about or to adhere to local fish advisories. Evaluation Criteria: Proposer provides concrete examples of how it is difficult to receive and/or adhere to local fish advisories.( 10 % of the Programmatic Questions)

2.1.5 2.1.5: Describe the best/creative ways to get this information to your community.

Evaluation Criteria: Proposer provides innovative and cultural best practices for disseminating this information.(10 % of the Programmatic Questions)

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2.1.6

2.1.6 Describe your work with Traditional Health Workers. Evaluation Criteria: Proposer demonstrates experience training and working with Traditional Health Workers. (15 % of the Programmatic Questions)

2.1.7

2.1.7: Describe your organization’s administrative capacity and programmatic experience providing these and other related services and what makes your organization best suited to perform this work for the County. Evaluation Criteria: Proposer demonstrates organization capacity and programmatic experience in Providing the services as described in the RIP. ( 10 % of the Programmatic Questions

2.1.8 2.1.8: Provide a description of the communities you have served (culture, races, ethnicities) and your capacity for providing services in various languages. Evaluation Criteria: Proposer describes a history of successfully providing services in multiple languages and to a variety of communities (10 % of the Programmatic Questions)

2.1.9

2.1.9: Using the template provided in the Buyer Attachment titled Attachment A-Project Budget, Describe how your approach will meet the needs of the County, as described in the Description section of this event. please provide a project budget, include personnel who will contribute in the delivery of these services; hourly rates and other pricing information (maximum 3 Pages). Upload Attachment A in the supplier Attachment section : Evaluation Criteria: Budget reflects expected costs based on the services described in the Description. Staff have relevant experience providing these services and have the capacity to meet the needs of the County. ( 15 % of the Programmatic Questions)

Group 2.2: Responsible Business Practice Questions (25%) Instructions:

2.2.1

2.2.1: Environmental Consideration: Please describe your organization's recycling plan to reduce waste? Evaluation Criteria: We want to know your waste reduction plan that includes purchasing items with less packing, delivering services with minimal packaging, seeking products that are post-consumer waste in paper and metals, seeking new recycling streams for items you currently cannot recycle, ensuring you recover and reduce waste going to the landfill, by metrics on how these efforts have reduced waste. (40% of the Responsible Business Practice questions).

2.2.2

2.2.2: Social Equity - Staff Recruitment & Support: Describe your organization’s approach to recruiting and supporting a workforce that reflects the communities engaging in your services. What recruitment strategies do you use and how do you support your staff to be successful in their jobs and develop professionally? Evaluation Criteria: Proposer provides specific examples of how they develop an internal diverse workforce. Proposer describes strategies to support diverse staff to be successful, including regular individual supervision, mentoring, on-the-job training, and/or professional development opportunities.

(40% of the Responsible Business Practice questions.

2.2.3

2.2.3: Economic impacts to promote equity: Describe how your organization has positive economic impacts for the community it serves or communities that are historically underserved and/or marginalized. Examples could include job creation, inclusive hiring practices and professional development opportunities, contracting/outsourcing diverse suppliers, contributing to Neighborhood revitalization, or preparing future generations for success. Evaluation Criteria: Proposer demonstrates consideration for how its services have a positive ripple effect to improve equitable opportunity and living conditions for historically disadvantaged communities, thereby uplifting the overall community economy.

(20% of the Responsible Business Practice questions)

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Do not complete 1

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