142020-26-0087_SOW_for_RFQ_05222026.docx
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- Solicitation number
- 1305M326Q0221
About this file
This is a Statement of Work (SOW) for non-personal landscape maintenance services at the National Weather Service (NWS) Weather Forecast Office located at 500 Airport Boulevard, #115 in Lake Charles, Louisiana. The contractor is responsible for all exterior grounds maintenance including lawns, native grass areas, gravel plant beds, parking lots, walks, driveways, and curbs. The contractor must provide all labor, tools, equipment, supervision, herbicides, and transportation necessary to maintain the landscaping in a neat and well-maintained appearance using environmentally friendly, non-toxic, biodegradable products made from renewable sources where possible.
Service requirements include weekly mowing from April through September, bi-weekly mowing from March and October through December, and monthly mowing from January and February. Additional requirements include monthly fertilizer application in February, May, August, and October; chemical weed control in March and June; annual tree pruning in February; fire ant control concurrent with mowing; and mulch replacement around March. Work hours are 7:00 AM to 4:00 PM Monday through Friday with no interruption to government operations. All personnel handling pesticides must be certified and licensed in Louisiana, with certifications and Material Safety Data Sheets required prior to award. The base period runs from the date of award through May 31, 2027, with four optional one-year renewal periods through May 31, 2031. Invoicing occurs monthly in arrears with completed service tickets signed by the site manager submitted with monthly invoices. The incumbent contract was awarded for $48,900 over five years, and site visits are coordinated through David Fontenot at david.fontenot@noaa.gov or 337-348-3639.
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Text version
STATEMENT OF WORK (SOW)
DEPARTMENT OF COMMERCE (DOC)
NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)
NATIONAL WEATHER SERVICE (NWS)
GROUNDS KEEPING MAINTENANCE
1. The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein at the following location:
National Weather Service Office 500 Airport Blvd, #115 Lake Charles, LA, 70607
2. Primary Contact Responsibility
POINTS OF CONTACT WILL BE PROVIDED UPON AWARD.
If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements.
3. Legal Requirements and Permits
The vendor must procure and maintain at his/her expense, all necessary permits and licenses for the conduct of operations under any order resulting from this Request for Quotation, and hereby agrees to comply with all applicable municipal, State and Federal regulations. This includes Title 7, Chapter 6, and Section 136 of the United States Code, Insecticides and Environmental Pesticide Control. All personnel handling pesticides or herbicides will be certified and licensed in the state in which the work is to be performed. All pesticides and/or herbicides will be authorized/approved for use by each state in which the work is to be performed. The offeror must include with the offer package, certification or license for any and all employees that will be handling or applying pesticides in performance of this Statement of Work to be considered for award.
4. Supervisor and Labor.
The Contractor shall enforce strict discipline and good order among the Contractor’s employees. The Contractor shall exercise the necessary supervision and control to prevent Contractor’s employees from violating any rules and regulations.
5. Conduct of Work
The Contractor should bring any noted defect, disease or insect infestation of the grounds to the attention of the MIC or designate and services under this contract must be performed in such a way that there will be no interruption to, interference with, the normal operation of Government business on the premises.
6. Schedule and Requirements
REQUIREMENTS - The hours approved for these services are from 7:00 AM to 4:00 PM Monday through Friday.
a. Mowing will take place per the following schedule or on an as needed basis as directed by the MIC.
· Once a week during – April, May, June, July, August and September
· Every two weeks during – March, October, November, December
· Once a month during – January and February
| b. | Fertilizer once per month during the following months: February, May, August and October |
| c. | Chemical Weed Control once per month during the following months: March and June |
d. Pruning of 8 trees in front of the property once a year- February
7. Description of Services
The Contractor will be responsible for satisfactorily managing and performing exterior landscape maintenance services at the National Weather Service located at 500 Airport Boulevard, #115 Lake Charles, LA. 70607. Exterior grounds consist of lawns, native grass areas, gravel, plant beds, parking lot, walks, driveways and curb. The Contractor must provide all labor, tools, equipment, supervision, herbicides, transportation and any other or services necessary, to maintain the landscaping and grounds in such a manner to present a neat and well maintained appearance.
All products used are to be environmentally friendly and a list and Material Safety Data Sheets (MSDS) of these products will be supplied to the MIC for approval. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green environment when possible.
The MSDS must be provided by the contractor to the MIC or Administrative Assistant (ASA) where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to MIC as necessary and upon request.
MAINTAIN IMPROVED/SEMI-IMPROVED GROUNDS
| a. | Mow Improved, Semi-Improved Grounds and Native Grassed Areas. Grass cutting of all lawn areas must be completed as per schedule. Grass clippings must be removed or mulched when visible after mowing. All improved and semi-improved grounds and native grassed areas must lock well-manicured at all times. |
| b. | Edging. Sidewalks, driveways curbs and other concrete or asphalt edges located in the improved/semi-improved grounds must be concurrent with mowing per schedule. Edging will include removal of vegetation from cracks in sidewalks, driveways, and curbs |
| c. | Grass/Weed Trimming. Grass and weeds must be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, sidewalk cracks, boulders, road shoulders and other fixed obstacles concurrent with mowing schedule. Damage to trees and shrubs from trimming must be repaired by the contractor. |
| d. | Remove Debris/Police Grounds. The Contractor must perform general litter patrol on all grounds. Responsibilities will include, but will not be limited to, the removal and disposal of all natural debris (tree limbs, dry brush, rodent habitats, dead animals, or any other debris not listed inherent to the requirement) and manmade debris. All grass clippings must be properly removed and disposed of offsite. Sidewalks and paved areas must be cleaned of all lawn clippings after each mowing. Parking Lots/areas, walks, curb-gutter, sidewalks and concrete flat-work must be kept debris free (includes bark debris, dust and dirt). With the debris properly removed and disposed of offsite. Removal of debris and policing of grounds will be concurrent with mowing schedule. |
| e. | Application of Fertilizer. The Contractor must apply an effective fertilizer on all lawns, shrubs, plants and ground cover per Schedule. All fertilizers must be applied in accordance with manufacturer’s instructions. |
| f. | Trimming and Pruning. The Contractor must maintain a neat and well maintained appearance of all plants, shrubs, and trees, by proper pruning, clipping, pinching back and shape maintenance. This should take place once a year, in February. |
| g. | Weed Control. The Contractor must keep all lawns (includes semi-improved and native grassed areas), shrub beds, ground-cover beds, flower beds, graveled areas and all other adjacent areas free of weeds at all times. Any herbicides must be applied by certified or licensed personnel. This should take place two (2) times a year, once in March and again in June. |
| h. | Fire Ant Control. The Contractor must provide fire ant control in lawn and flower beds concurrent with mowing schedule. |
| i. | Mulch. Replace mulch/pine straw in flower beds around March timeframe. |
8. Invoicing
The vendor will bill on a monthly basis in arrears. The vendor will complete a service ticket and have the ticket signed by the site manager on completion of each site visit. All pertinent copies of completed forms shall accompany monthly invoices.
8. Invoicing The vendor will bill on a monthly basis in arrears. The vendor will complete a service ticket and have the ticket signed by the site manager on completion of each site visit. All pertinent copies of completed forms shall accompany monthly invoices.
9. Site Visit Please contact David Fontenot at david.fontenot@noaa.gov or by phone at 337-348-3639 to set up a time to visit the site.
10. Observance of Legal Holidays and Site Closure Information
The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:
New Year's Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.
In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the MIC or Alternate MIC for guidance.
11. Period of Performance Period of performance shall be:
Base Period is Date of Award through 05/31/2027.
Option Period 1 for a twelve month period 06/01/2027 through 05/31/2028.
Option Period 2 for a twelve month period 06/01/2028 through 05/31/2029.
Option Period 3 for a twelve month period 06/01/2029 through 05/31/2030.
Option Period 4 for a twelve month period 06/01/2030 through 05/31/2031.
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