14202_Agenda-Pre-Bid_5.6.26.docx

PRE-BID MEETING AGENDA

OPRD OPRIS ITB #14202

OregonBuys # S-63400-00016750 Promenade Deck Waterproofing at the Whale Watch Center at Depoe Bay, OR

PRE-BID MEETING: May 26, 2026, at 11:00am

PRE-BID MEETING AGENDA NOTE:

Although the questions you ask here today may be answered during our site visit, please email all copies of questions, using the table at the bottom of this form, to the OPRD Single Point of Contact:

Brittiny Vollmar, OPRD Senior Contract Specialist, Brittiny.f.Vollmar@oprd.oregon.gov

All questions and OPRD’s answers will be documented on OregonBuys. Any statements made at this meeting do NOT change the Specifications or other Contract Documents unless an Addendum has been issued by OPRD and posted on OregonBuys. Please check the OregonBuys website regularly until the Bid Closing date to ensure you have received all information related to this ITB. Please be sure to read the entire ITB document carefully and if you have any questions, or need clarification on any part of the solicitation, contact the Single Point of Contact (SPC), Brittiny Vollmar Senior Contract Specialist, prior to the Due Date listed in the ITB for all questions.

ALL BIDDERS, AS OF OCTOBER 1ST, 2025, MUST BE REGISTERED WITH OPRD’S PREQUALIFACATION REQUIREMENTS, IN ORDER TO BE CONSIDERED. PLEASE SEE HYPERLINK BELOW:

Vendor Prequalification Form

SOLICITATION SCHEDULE:

All dates listed are subject to change. All times listed in this ITB and OregonBuys are Pacific Standard Time (“PST”).

*See ITB Section A.10 below

*See ITB Section D.5 below

PROJECT SITE:

119 US-101

Depoe Bay, Lincoln County, OR 97341

GENERAL BIDDER REQUIREMENTS:

· Bidders shall have historic preservation work experience, in order to be considered responsive, as referenced in Attachment A-4 of the ITB.

· Bidders shall be responsible for ensuring their authorized representatives’ attendance of mandatory onsite meetings are recorded with the onsite OPRD personnel via the Pre-Bid Conference sign-in sheet.

· Bidders shall record all internal questions during the onsite meeting, referencing the below Attachment A – Question Form, and submit by the ITB due dates, to the single point of contact via email: Brittiny.F.Vollmar@oprd.oregon.gov.

BID CLOSING DATE AND TIME: June 16, 2026

SUBMISSION:

Bid MUST be submitted via OregonBuys:

· Do NOT check the “Is No Bid” box on the General Tab

· Once you’ve uploaded your Bid attachments, verify the documents by opening each attachment to ensure it is the document you intended to attach and that ALL required documents/attachments, etc. are included.

· REQUIRED BID ATTACHMENTS:

· Bidder Information and Certification Form.

· Pricing Form.

· Bid Security – Bidders to submit either a bid bond or a cashiers check in an amount equal to 10% of total amount of bid.

· Once you’ve attached all files, you must click the SUBMIT button. Once your Bid has been successfully submitted you will receive and email from the OregonBuys system providing a “Quote” number and confirming your submission.

PROJECT SCHEDULE:

PROJECT START DATE: Upon issuance of Notice to Proceed by Owner [or August 3, 2026] SUBSTANTIAL COMPLETION: No later than October 8, 2026 FINAL COMPLETION: No later than October 22, 2026 CONTRACT END DATE: One (1) year from Final Completion

PERFORMANCE BOND:

Equal to 100% of the Contract value is required of the awarded Contractor.

PAYMENT BOND:

Equal to 100% of the Contract value is required of the awarded Contractor.

INSURANCE REQUIREMENTS:

Bidders are responsible for reviewing and fulfilling all insurance requirements found in the Supplemental General Conditions (Attachment D-5).

· Workers’ Comp / Employers Liability - $1,000,000 each incident.

· CG - $1,000,000 per occurrence and not less than $2,000,000 annual aggregate limit.

· Automobile – $1,000,000 for bodily injury and property damage.

· Pollution liability - $2,000,000 and not less than $2,000,000 annual aggregate limit.

LIQUIDATED DAMAGES:

Bidders shall anticipate $200 per calendar day will apply to the Contract resulting from this ITB for each day elapsed in excess of the Substantial Completion date and $1,000 per calendar day for each day elapsed in excess of the Final Completion date (see also ITB Attachment D-1).

14202 - ATTACHMENT A

CONTRACTOR QUESTIONS

All bidders shall submit their questions below and identify the following:

PROJECT #14202 – CONTRACTOR QUESTION(s)

1.

2.

3.

4.

5.

6.

7. (Contractor to insert more rows as needed).

*All forms shall be submitted to the Single Point of Contact: Brittiny.F.Vollmar@oprd.oregon.gov, as referenced in the ITB.

BIDDER SIGNATURE

BUSINESS NAME (Including DBA, if applicable):

CONTRACTOR AUTHORIZED RESPRESENTATIVE:

NAME EMAIL DATE