1415502-event.pdf
PDF 388 KB Posted
- Solicitation number
- 645-DOTRFQ-2925-2027
- Issued by
- Harrison County, Iowa
About this file
This is a Request for Quote (RFQ) document issued by the Iowa Department of Transportation (Iowa DOT) for baseboard heater and radiant heater replacement services at the Atlantic Maintenance Garage located at 502 Ash Street, Atlantic, Iowa. The Iowa DOT is soliciting competitive quotes for the repair and replacement of existing baseboard heaters in the facility's offices, with detailed plans and specifications provided as buyer attachments. The RFQ opened on July 17, 2026, at 1:00 PM CDT and closed on August 7, 2026, at 1:00 PM CDT. A site visit is recommended, and interested bidders must contact Kyle Williams at Kyle.Williams@iowadot.us to schedule a visit with 24 hours' notice. The project has an estimated start date of August 31, 2026, and a completion date of October 15, 2026. Two amendments were posted during the solicitation period—Amendment 1 on July 24, 2026, clarifying the scope of work, and Amendment 2 on July 30, 2026, adding an alternate item for wall-mounted hydronic heaters. One contract will be awarded for all items, and contractors must respond on all line items to be compliant. The RFQ number is 645-DOTRFQ-2925-2027, and the contract is tied to a single award.
Pricing submissions are due by the closing date with payment terms of Net 60 and 0% financing. The Iowa DOT is tax-exempt, and tax exemption certificates will be provided upon request. Davis-Bacon wages do not apply to this contract. If the contracted amount is $25,000 or more, the successful bidder must furnish a performance and payment bond covering 100% of the contract. All work shall be performed according to the approved design under direct supervision of the Iowa DOT, with periodic site inspections conducted to ensure project coordination. Contractors must provide notice no less than 24 hours in advance of installation and must be registered with the Iowa Department of Workforce Development Division of Labor according to Iowa Code Chapter 91C. The award will be made to the responsible bidder whose submission is most advantageous to the Iowa DOT, considering cost and other factors including mandatory requirements, proposed staffing, time schedule compliance, past work performance, and work capacity.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 645-DOTRFQ-2925-2027 Amendment 2.pdf | ||
| DNU - PREVIOUS VERSION - ATLANTIC MG OFFICE - BASEBOARD HEAT.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
24 August 2026
Baseboard Heater Replacement in Offices at Atlantic Maintenance Garage Radiant Heater Replacement at Atlantic Maintenance Garage
24 August 2026
Open 7/17/2026, 1:00 PM CDT Type DOT Request for Quote Close 8/7/2026, 1:00 PM CDT Number 645-DOTRFQ-2925-2027 Currency US Dollar
Sealed Until 8/7/2026, 1:00 PM CDT
Payment Terms 0% 0, Net 60
24 August 2026
Contacts Kyle Williams Kyle.Williams@iowadot.us
Phone +1 515-233-7960
24 August 2026
Commodity Codes Commodity Code Description 91450 Heating, Ventilating and Air Conditioning (HVAC) 3151 Furnaces, Central Heating Type, Forced Air, Gas Fired 3167 HVAC Equipment, Accessories and Supplies (Not Otherwise Classified) 3175 Radiators, Heating 3193 Unit Heaters, Gas-Fire, Radiant and Infrared, Portable and Stationary 91026 Furnace Maintenance and Repair Services 99247 HVAC System Testing, Balancing and Troubleshooting Services
24 August 202624 August 202624 August 202624 August 202624 August 202624 August 202624 August 202624 August 202624 August 2026 mailto:Kyle.Williams@iowadot.us
Amendment 1 posted 7/24/2026 - clarification to requested SOW in bid title/description. Bid extended through 8/7/26 at 1:00PM CT
Amendment 2 posted 7/30/2026
• Added Alternate 1 to Items tab (See Amendment 2 document - Buyer Attachments)
• Change to plan/SOW (See revised Plans/SOW document - Buyer Attachments)
Overview
The Iowa DOT is seeking competitive quotes for the repair and replacement of existing baseboard heaters in the offices at the Atlantic, IA Maintenance Garage (502 Ash Street, Atlantic) as per the attached plans (Buyer Attachment). The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.
Shipping Terms
Deliveries shall be F.O.B Destination.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Contract Term
DOT estimated start date: 8/31/2026
DOT estimated completion date: October 15, 2026
DOT Responsibility-Inspection and Supervision
• All work shall be according to the approved design and shall be under the direct supervision of the Iowa DOT.
• Periodic site inspections will be carried on by the Iowa DOT with the Contractor to ensure coordination of the project.
• The Iowa DOT will provide a list of items requiring inspection prior to or during installation. The Contractor is to give the Iowa DOT notice no less than 24 hours in advance of installation.
• The Iowa DOT point of contact after the contract award shall be determined.
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
Site Visits
A site visit is recommended. To schedule a site visit please email Kyle Williams at Kyle.Williams@iowadot.us with the requested date and time for the visit. Please give a 24-hour notice in advance of the requested date. Any questions that arise during the site visit must be emailed to the Purchasing Agent listed above or submitted through the Q & A Board on the solicitation.
Tax Exemption
The Iowa Department of Transportation is a tax-exempt agency. Tax exemption certificates will be provided upon request.
Davis-Bacon wages do not apply.
Contract Award
One contract will be awarded for all items. All items are tied. Contractors must respond on all lines to be compliant.
Required to View Event
Prerequisites Required to Enter Bid
24 August 2026
1. Bidder shall certify that they have read, understand, and accept.
2. Bidder shall certify that they have read, understand, and accept.
3. Bidder shall certify that they have read, understand, and accept.
4. Bidder shall certify that they have read, understand, and accept.
5. Bidder shall certify that they have read, understand, and accept.
6. Bidder shall certify that they have read, understand, and accept.
7. Bidder shall certify that they have read, understand, and accept.
8. Bidder shall certify that they have read, understand, and accept.
9. Bidder shall certify that they have read, understand, and accept.
24 August 202624 August 202624 August 202624 August 202624 August 202624 August 202624 August 2026
Buyer Attachments
1. DNU - PREVIOUS VERSION - ATLANTIC MG OFFICE - BASEBOARD HEAT.pdf
2. REVISED 7-30-26 ATLANTIC MG OFFICE - BASEBOARD HEAT.pdf
3. 645-DOTRFQ-2925-2027 Amendment 2.pdf
24 August 202624 August 202624 August 202624 August 202624 August 202624 August 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE1NTAyLTIwNjE3OTc1MjNBVExBTlRJQyBNRyBPRkZJQ0UgLSBCQVNFQk9BUkQgSEVBVC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE1NTAyLTIwNzEyODM5MzZSRVZJU0VEIDctMzAtMjYgQVRMQU5USUMgTUcgT0ZGSUNFIC0gQkFTRUJPQVJEIEhFQVQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE1NTAyLTIwNzEyODU1NTg2NDUtRE9UUkZRLTI5MjUtMjAyNyBBbWVuZG1lbnQgMi5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1:
Instructions:
1.1
Labor Relations:
All Bidders, before entering into a contract with the Department, must be registered with the Division of Labor in the Iowa Department of Workforce Development (515-281-3606) according to chapter 91C, Code of Iowa 2015. This pertains to contractor’s who engage in the business of construction. Please provide your contractor number.
1.2 Bidder Pricing: Price held until
1.3 Is there a lead time on Fabricated or Custom-Built Materials? All Bidders must provide a lead time on any fabricated or custom-built product or products that will impact the project timeline. "No" indicates that all materials needed for the project are readily available with no known delays.
1.4 Contract Signing Authority: In the event your company receives the award for this bid opportunity, please provide the following contact information for the person authorized to sign on your company's behalf: Name, Phone Number, Fax Number, and Email address.
1.5
Performance and Payment Bond:
If the contracted amount is $25,000 or more, the successful Bidder must furnish a performance and payment bond covering the faithful performance of 100% of the Contract and the payment of all obligations arising thereunder.
Iowa DOT will provide the Performance and Payment Bond Form 131070 upon contract award.
A Resident Commission Agent or attorney-in-fact must file a copy of the power of attorney.
1.6 Power of Attorney:
Attorney-in-fact who signs the Proposal Guaranty and/or Performance Bond must file with each bond a certified and effectively dated copy of the Power of Attorney.
1.7 Bidder's Proposed Project Dates: If bidder wishes to propose alternate project start and end dates, please provide in response field. DOT will evaluate and consider the proposed dates.
1.8
Insurance Required:
The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.
1.9 Is the Contractor imposing Tariff's on their bid?
1.10 If Contractor is imposing tariffs in their bid, indicate type of tariff and fee for each tariff below. If no Tariffs are being imposed then put NA.
24 August 202624 August 202624 August 202624 August 202624 August 2026
Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Baseboard Heater Replacement per plan attached. 1 EA - Each 10/15/2026
Baseboard Heater Replacement per plan attached.
2. Alternate 1 # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Wall Mounted Hydronic Heater (See Amendment 2 - Buyer Attachment) 1 UN - Unit 10/15/2026
See Amendment 2 - (Buyer Attachment) - Provide installed per unit price.
24 August 202624 August 202624 August 202624 August 2026
Service Line Items Service Line Items
There are no Items added to this event.
24 August 202624 August 202624 August 2026
File details come from the government source that posted it. Updated .