Attachment_2_-_Performance_Work_Statement_-_DRAFT_for_Sources_Sought_-_Estes_Janitorial_Service_1.pdf

PERFORMANCE WORK STATEMENT

DRAFT – FOR MARKET RESEARCH ONLY

ESTES JANITORIAL SERVICE

ESTES AND MARYS LAKE POWERPLANTS

1.1. SCOPE OF WORK.

The contractor shall furnish all labor, materials, transportation, supplies, equipment and supervision to satisfactorily perform janitorial services as specified. The contractor shall perform in accordance with the standards of the Performance Work Statement (PWS). The number of square feet of floor space is estimated and no claim shall be made against the Government for any excess or deficiency therein. There is a total of approximately 25,000 square feet.

Throughout the life of this contract, the contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improves mission performance.

1.1.1 SPECIFIC TASKS / SERVICES REQUIRED

1.1.1.1. GENERAL

The contractor shall provide experienced and qualified professional personnel to provide the services to include, but not limited to the tasks identified below. Throughout the life of the contract, the contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improve mission performance.

The timely and accurate performance of these services must be recognized as a vital and mandatory requirement of the contract. Therefore, on-time performance of this work is required.

Emergency personal time will be made available for unforeseen events such as personal illness, immediate family member illness, etc. If the contractor needs to use emergency personal time, then they must contact the CO or the QAE as soon as possible, but no later than sixty minutes after the start of their shift. Failure to notify the Government may result in remedies in accordance with FAR 52.212-4.

1.1.1.2. CONSTRAINTS

The contractor shall comply with the rules and regulations governing public buildings and grounds and the following constraints:

• All contractor personnel proposed to work on the premises shall curb the amount of airborne dust; therefore, no dry-sweeping is allowed. Only vacuuming with a HEPA vacuum, wet-mopping, or dry-mopping with the use of dust-collecting cleaning products, are permitted.

• All contractor personnel shall be safety-oriented and familiar with general safety and health guidelines.

1.1.1.3. TASK NO. 1 - ESTES POWERPLANT SERVICES

1.1.1.3.1 DAILY SERVICES. The contractor shall perform the following tasks on a daily basis at Estes Powerplant:

• Empty trash receptacles and waste baskets into refuse containers and wash containers inside and out as needed, or as directed by the CO or their designated QAE.

• Clean all mirrors, frames, ledges and partitions.

• Clean, remove stains and disinfect all surfaces of washbasins, dispensers, toilets, urinals and drinking fountains with acceptable germicidal disinfectants.

• Clean and disinfect toilet bowl seats on both sides.

• Clean and refill all dispensers in restrooms.

• Maintain an ample supply of towels, soap and toilet tissues at all times in the restroom; inform the QAE at least 60 days prior to needing additional supplies.

• Clean restroom walls, enclosures, woodwork and all floor surfaces; maintain these areas free of soil marks, stains and spills.

• Clean the lunch, kitchen area and control room, including tabletops, microwaves, chairs, floors, sinks and counter tops.

• Vacuum entrance rugs.

• Keep the outside trashcans and surrounding areas neat and orderly.

• Keep the main entrance to the building clean.

• Inspect and maintain all floors and glass.

• Keep porches, steps and sidewalks free of trash and dirt.

1.1.1.3.1.1. STANDARD. The appropriate equipment, tool and chemicals are used and are in good operational condition for completing the required services in a satisfactory manner.

No more than two (2) days per month are missed due to emergency personal time.

No more than three (3) tasks per month shall result in the need for service re-performance.

1.1.1.3.2. WEEKLY SERVICES. The contractor shall perform the following tasks on a weekly basis at Estes Powerplant:

• Clean and dust all office rooms (Control Room, Secretary’s office, Supervisor’s office and lunchroom). This includes cleaning and dusting all desk tops, table tops, chairs, floors, fixtures, window wells, copiers, book cases, file cabinets, print files and Venetian blinds. Dust hard-to-reach areas not covered under daily services or as directed by the

CO or their designated QAE.

• Remove soil marks around light switches, doors and door frames, and marks from the walls and floors.

• Clean, dust mop and buff shine floors, stairways and entrance rugs on the 1st, 2nd and

3rd floors as needed; about 25,000 sq feet.

• Wet mop all restroom floors using a disinfectant.

• Sweep all entrances to the building.

1.1.1.3.2.1. STANDARD. The appropriate equipment, tool and chemicals are used and are in

1.1.1.3.3. MONTHLY SERVICES. The contractor shall perform the following tasks on a monthly basis at Estes Powerplant:

• Wax and buff, office floors, control room, lunch room, main entrance lobby and generator floor. Strip old wax buildup as needed to maintain best appearance.

• Sweep and mop Butterfly valve floor (4th floor) approximately 500 sq ft.

1.1.1.3.3.1. STANDARD. The appropriate equipment, tool and chemicals are used and are in

The contractor shall perform the required services with no deviation in timeliness or quality.

1.1.1.3.4. SEMI-ANNUAL SERVICE. The contractor shall perform the following task on a semi-annual basis at Estes Powerplant. The anticipated period of performance is every June and

September but may be flexible at the discretion of the CO or the designated QAE.

• Clean plant windows inside and out; including removing screens.

1.1.1.3.4.1 STANDARD. The appropriate equipment, tool and chemicals are used and are in

1.1.1.3.5. YEARLY SERVICES. The contractor shall perform the following tasks on a yearly basis at Estes Powerplant. The anticipated period of performance is every June but may be flexible at the discretion of the CO or the designated QAE.

• Completely strip old wax buildup once a year, remove all residue, re- wax and buff shine without damage to the floor surface, all old wax from all visible floor surface, mop boards and from those floor surfaces which can be exposed by the removal of non-fixed furnishings. The stripping chemical(s) used shall meet the specifications for the type of finish being stripped and shall be used according to the manufacturer's directions. Floor area may require the use of manual scrubbing devices to completely remove the old wax.

All floor surfaces shall be rinsed before new wax is applies. After the floor surfaces have been re-waxed and the wax has dried, the finish shall be buffed and uniform and leave no streaks, swirls, etc. No stripping solution or new wax shall remain on any non-floor surface.

1.1.1.3.6. DEFINITION OF FLOORS. 1st floor is offices, main entrance balcony and lunch room (approx. 2,000 SF); 2nd floor is generator floor, machine shop, control room (approx.

13,000 SF); 3rd floor is the RTU, turbine and breaker galleries (approx. 13,000 SF); and 4th floor is butterfly valve, draft tube gallery (approx. 500 SF).

1.1.1.3.7. SPECIAL EVENTS (S) / EMERGENCIES. The Government may undertake or award other contracts for additional work at Estes Powerplant and/or Marys Lake Powerplant.

The contractor shall fully cooperate with the other contractors and with Reclamation employees to adapt scheduling and performing the work under this contract. Such coordination may require limited services or additional work. The contractor shall not commit or permit any activities that will interfere with the performance of work by any other contractors or Reclamation employees.

1.1.1.3.7.1. EMERGENCIES. On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances. The contractor’s responsibilities for such services will be directed by the Contracting Officer.

1.1.1.3.7.2. SPECIAL REQUIREMENTS. In addition to the above, the main entrance to the building shall be kept clean at all times. This requirement will normally be determined by the volume of traffic and weather conditions.

All services not specifically covered above but normally performed by a janitorial service shall be a requirement of the contract.

1.1.1.4. TASK NO. 2 - MARYS LAKE POWERPLANT SERVICES

1.1.1.4.1. WEEKLY SERVICES. The contractor shall perform the following tasks on a weekly basis at Marys Lake Powerplant:

• Empty trash receptacles and waste baskets into refuse containers and wash containers inside and out as needed, or as directed by the CO or their designated QAE.

• Clean, remove stains and disinfect all surfaces of washbasins, dispensers, toilets, urinals and drinking fountains with acceptable germicidal disinfectants.

• Toilet bowl seats shall be cleaned and disinfected on both sides.

• Clean and refill all dispensers in restrooms.

1.1.1.4.1.1. STANDARD. The appropriate equipment, tool and chemicals are used and are in

1.1.1.4.2. QUARTERLY SERVICES. The contractor shall perform the following tasks on a quarterly basis at Marys Lake Powerplant. The anticipated period of performance is every

September, December, March and June but may be flexible at the discretion of the CO or the designated QAE.

• Sweep and wet mop all floors and stairwells. Move tables, chairs, coat rack, etc. and clean under (approx. 5,600 SF).

1.1.1.4.2.1. STANDARD. The appropriate equipment, tool and chemicals are used and are in

1.2. PERIOD OF PERFORMANCE

It is anticipated that the term of the contract shall be a base year, plus four 1-year option periods.

The exercising of such option periods will be made in accordance with FAR 52.217-9.

1.2.1. NORMAL HOURS. Janitorial services shall be performed between the hours of 6:30 a.m. and 4:00 p.m., Monday thru Thursday, holidays excluded. If work is not accomplished on assigned day, arrangements will be made with QAE for completion of work at a later date. All work shall be performed in accordance with the instructions of the Contracting Officer.

1.2.2. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on recognized Federal holidays established by Federal law (5 U.S.C. 6103).

1.2.3. SPECIAL EVENTS (S) / EMERGENCIES. On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances. The contractor’s responsibilities for such services are described in Section

1.2.1.3.

1.2.3.1. SPECIAL EVENTS (S) / EMERGENCIES. The Government may undertake or award other contracts for additional work at Estes Powerplant and/or Marys Lake Powerplant. The contractor shall fully cooperate with the other contractors and with Reclamation employees to adapt scheduling and performing the work under this contract. Such coordination may require limited services or additional work. The contractor shall not commit or permit any activities that will interfere with the performance of work by any other contractors or Reclamation employees.

1.2.3.1.1. EMERGENCIES. On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances.

The contractor’s responsibilities for such services will be directed by the Contracting Officer.

1.2.3.1.2. SPECIAL REQUIREMENTS. In addition to the above, the main entrance to the building shall be kept clean at all times. This requirement will normally be determined by the volume of traffic and weather conditions.

All services not specifically covered above but normally performed by a janitorial service shall be a requirement of the contract.

1.3 CONTRACTOR PERSONNEL

1.3.1. CONTRACTOR’S ADMINSTRATION PERSONNEL. The contractor shall designate an administrative representative with implicit authority. The contractor’s administration personnel shall have the authority to act for the contractor on all matters relating to daily operation of the resultant contract. The contractor’s representative shall be able to read, write, speak and understand the English language.

1.3.2 EMPLOYEES. The contractor shall furnish qualified, experienced, drug-free, and safety-oriented personnel to perform the services under this contract. The contractor shall not enter the turbine pit area or dust/clean machine shop equipment, generators, governors, air tanks, or actuator tanks. Only authorized contractor personnel and persons identifying themselves as employees of the Eastern Colorado Area Office (ECAO) shall be permitted to enter the powerplant. The contactor shall report to the Supervisor, on duty, anyone on the premises not identified as listed above. All persons shall sign in and out in the station logbook upon entry and departure. During any national emergency, the contractor and employees may be subject to screening for security purposes by governmental agencies charged with the security of the nation. No person who has been found unacceptable by such screening shall be employed in the performance of this contract. Fire prevention shall be exercised at all times by the contractor and/or his employees. Janitor closets, etc., shall be kept clean and free from odors and fumes.

All combustible material shall be used and stored in a safe manner. The Contractor shall report any fire hazards to the Supervisor, on duty, in the building and, if possible, correct them. In the event of a fire, IMMEDIATELY NOTIFY THE SUPERVISOR ON DUTY IN THE BUILDING.

1.3.3 SAFETY AND HEALTH REQUIREMENT. The contractor shall comply with the safety and health requirements of Reclamation Clause WBR 1452.223-81.

The contractor shall submit a written safety program in the form and time intervals prescribed in

Section 3 of “Reclamation Safety and Health Standards.” The “Reclamation Safety and Health

Standards” is available electronically at http://www.usbr.gov/ssle/safety/RSHS/rshs.html.

Fire prevention shall be exercised at all times by the contractor and his/her employees. Janitor closets, etc., shall be kept clean and free from odors and fumes. All combustible material shall be used and stored in a safe manner. The contractor shall report any fire hazards to the

Government representative in charge of the building and, if possible, correct them. In the event of a fire, call Estes Emergency Number (911) to report the fire, and notify the Government representative in charge of the building (970-586-4151).

1.3.4. SECURITY OR ACCESS REQUIREMENT. Reclamation will have onsite representation throughout the duration of the contract. The contractor shall comply with the security requirements of Clause GP-7, and Reclamation Clause WBR 1452.237-80. Only authorized employees shall be permitted in the facilities. The contractor shall submit a list of all contractor employees, vehicles and equipment to be utilized onsite at least 10 days prior to arriving at the worksite.

During any national emergency, the contractor and employees may be subject to additional screening for security purposes by Governmental agencies charged with the security of the nation. No person who has been found unacceptable by such screening shall be employed in the performance of this contract.

1.3.3 SAFETY AND HEALTH REQUIREMENT. The contractor shall comply with the safety and health requirements of Reclamation Clause WBR 1452.223-81.

The contractor shall submit a written safety program in the form and time intervals prescribed in

Section 3 of “Reclamation Safety and Health Standards.” The “Reclamation Safety and Health

Standards” is available electronically at http://www.usbr.gov/ssle/safety/RSHS/rshs.html.

http://www.usbr.gov/ssle/safety/RSHS/rshs.html

Fire prevention shall be exercised at all times by the contractor and his/her employees. Janitor closets, etc., shall be kept clean and free from odors and fumes. All combustible material shall be used and stored in a safe manner. The contractor shall report any fire hazards to the

Government representative in charge of the building and, if possible, correct them. In the event of a fire, call Estes Emergency Number (911) to report the fire, and notify the Government representative in charge of the building (970-586-4151).

1.3.4. SECURITY OR ACCESS REQUIREMENT. Reclamation will have onsite representation throughout the duration of the contract. The contractor shall comply with the security requirements of Clause GP-7, and Reclamation Clause WBR 1452.237-80. Only authorized employees shall be permitted in the facilities. The contractor shall submit a list of all contractor employees, vehicles and equipment to be utilized onsite at least 10 days prior to arriving at the worksite.

During any national emergency, the contractor and employees may be subject to additional screening for security purposes by Governmental agencies charged with the security of the nation. No person who has been found unacceptable by such screening shall be employed in the performance of this contract.