DRAFT_SOW_1.docx

DRAFT - Statement of Work 2024 Review of Operations and Maintenance Workshop A. Background The Bureau of Reclamation is a water management agency in the 17 western states. We are best known for construction of dams, power plants, and canals, including Hoover Dam on the Colorado River, Grand Coulee Dam on the Columbia River, and Folsom Dam on the American River. Reclamation is the largest wholesaler of water in the country and second largest producer of hydroelectric power in the western U.S. Reclamation is organized into five regions: Columbia-Pacific Northwest Region (CPN), California-Great Basin Region (CGB), Lower Colorado Basin Region (LCB), Upper Colorado Basin Region (UCB), and Missouri Basin and Arkansas-Rio Grande-Texas Gulf (MB) Region.

The Review of Operations and Maintenance (RO&M) Workshop is a three-day training seminar held annually for Bureau of Reclamation operation and maintenance (O&M) personnel, inspectors, and water O&M personnel. The first and second days will consist of classroom training and discussions, while the third day will consist of a field site visit to fish passage facilities and a Dam.

B. Objective This workshop will provide tools for learning how to inspect and review High- and Significant- Hazard Dams and associated facilities such as low-hazard dams, bridges, pumping plants, canals, building levees, fish passage facilities, and more. The objective of this seminar is to provide Reclamation employees with the tools they need to be successful out in the field. The RO&M Workshop is being held in Sacramento, California, from Tuesday, April 9 to Thursday, April 11, 2024. Staff will arrive on Monday, April 8, 2024, for set up and testing of presentations and testing of the audio-visual equipment (AV). This workshop typically draws an audience of up to 100 to 125 from across the 17 western states. The Contractor will provide light refreshments, such as coffee, water, and tea, and light snacks (crackers, donuts, fruit) for seminar attendees.

C. Scope of Work The RO&M Workshop needs a hotel venue for a conference room rental complete with AV services as outlined in the requirements below. The conference room must accommodate the expected number of attendees (100-125), room set up to be classroom style for expected audience, will need an overhead LCD projector (5000 Lumens), one large screen for video and PowerPoint presentations, cabling needed for laptop hookups at each table, one podium for presenters, two microphones with back-up batteries, and two room tables set up in the back of the conference room for sign-in purposes.

D. Period of Performance The RO&M Workshop dates are from April 9th through April 11, 2024. The Asset Management Team will arrive on April 8th for set up and testing of AV equipment. The hotel is expected to fulfill all requirements and deliverables as listed below.

E. Tasks and Requirements This requirement will run from Monday, April 8, 2024, to Thursday, April 11, 2024.

· Arriving on Monday, April 8, 2024, to set up the conference room and test audio visual equipment, test presentations, finalize last minute details with hotel.

· Day 1 is scheduled for April 9, 2024, from 0700a.m. to 05:00p.m.

· Day 2 is scheduled for April 10, 2024, from 0700a.m. to 05:00p.m.

· Day 3 is scheduled for April 11, 2024, from 0700a.m. to 05:00p.m.

· AV services (one channel analog mixer, speakers in the front and back so attendees can hear, two wireless handheld microphones with back-up batteries, meeting room overhead projector (5000 lumens), one large screen).

· Set up conference room tables classroom style for an expected audience 100-125.

· Ensure extension cords are available for attendees to use government laptops.

· Free Wi-Fi.

· Free Parking for attendees, if available.

· The workshop dates above are the set dates.

· The hotel needs to be within 5 miles of Nimbus Dam.

F. Workshop Location

· Sacramento, California. Travel days will begin Monday, April 8, 2024, and continue through April 12, 2024.

G. Deliverables The above tasks and requirements are expected to be delivered from April 8 to April 11, 2024.

· The AMD Team will need a conference room (classroom style set up, extension cords for laptop hookup), test AV equipment, and test for video and presentations.

· AV services/Free WiFi

· Day 1 is scheduled for April 9, 2024, from 0700a.m. to 05:00p.m.

· Day 2 is scheduled for April 10, 2024, from 0700a.m. to 05: 00p.m

· Day 3 is scheduled for April 11, 2024, from 0700a.m. to 05: 00p.m

· The dates above are the set dates.

· The venue needs to be near Nimbus Dam.

NOTE: This requirement is ONLY for conference space and audio-visual equipment rental, plus, light refreshments identified herein.