Sources_Sought_Notice_-_Elecator_Maintenance_1.pdf

Sources Sought Notice Elevator Preventive Maintenance and Repair Services

Eastern Colorado Area Office (ECAO) and Carter Lake Shaft House (CLSH) Loveland, Colorado

Market Research – FAR Part 10

This is a Sources Sought Notice issued in accordance with FAR Part 10, Market Research. This notice is for informational and planning purposes only and does not constitute a solicitation or a promise to issue a solicitation in the future. This notice is issued solely for the purpose of conducting market research.

The Government is seeking to determine the availability of qualified businesses that are both interested in and capable of performing the requirement described below and to determine the appropriate acquisition strategy, including the potential for a Small Business Set-Aside. The Government is interested in all small business categories, including 8(a), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone, Women-Owned Small Business (WOSB), and other Small Business concerns.

If a solicitation is released, it will be synopsized and posted on SAM.gov. It is the responsibility of interested parties to monitor SAM.gov for updates.

DESCRIPTION OF REQUIREMENT:

The Bureau of Reclamation, Eastern Colorado Area Office (ECAO), has a requirement for elevator preventive maintenance and repair services for two elevators located at:

Eastern Colorado Area Office (ECAO) 11056 West County Road 18E Loveland, CO 80537 and

Carter Lake Shaft House (CLSH) Loveland, CO

Place of Performance: Loveland, Colorado

The Contractor shall provide all labor, supervision, equipment, materials, and transportation necessary to:

• Perform quarterly preventive maintenance inspections (approximately every 90 days)

• Provide standard service calls within 24 hours of notification

• Provide emergency response within three (3) hours for critical failures (e.g., personnel entrapment)

• Perform routine and minor repairs to maintain safe operation

• Perform annual and five-year load testing as required by applicable regulations

• Maintain elevator operational availability of at least 98% during normal operating hours

• Maintain maintenance logs and provide service documentation

Preventive maintenance shall include inspection, cleaning, lubrication, and adjustment of elevator components including, but not limited to: controllers, motors, braking systems, door operators, interlocks, guide rails, control panels, safety circuits, communication systems, and associated components.

The Contractor shall ensure all work complies with applicable codes and standards, including ANSI A17.1 and Colorado State elevator regulations.

The anticipated contract type is Firm-Fixed-Price (FFP).

The anticipated period of performance is a base year plus four (4) one-year option periods.

NAICS CODE:

The anticipated NAICS Code is:

238290 – Other Building Equipment Contractors

Interested vendors shall indicate their business size under this NAICS code.

INFORMATION REQUESTED:

Interested firms shall submit a statement of capability not to exceed three (3) single-sided pages that includes the following:

(a) Company Information:

• Company name

• Address

• Unique Entity ID (UEI)

• Point of contact (name, phone number, and email)

• Business size and socioeconomic status under the identified NAICS code

Offerors must be registered in the System for Award Management (SAM) at the time of award.

(b) Statement of Capabilities:

Demonstrate relevant experience and capability in:

• Providing elevator preventive maintenance services for commercial or government facilities

• Performing elevator repairs and troubleshooting

• Meeting rapid response requirements (3-hour emergency and 24-hour standard service)

• Performing elevator load testing in accordance with applicable codes

• Maintaining high operational reliability (e.g., ≥98% uptime)

• Providing qualified and certified elevator technicians

• Ability to provide services within the Loveland, Colorado area, including meeting required response times

Limit relevant past performance to projects performed within the last three (3) years. Include contract numbers (if applicable), customer name, project description, dollar value, and period of performance.

SUBMISSION INSTRUCTIONS:

Responses must be submitted electronically via email to:

Feyna Li Email: feyna_li@ios.doi.gov

Oral responses will not be accepted. Paper submissions will not be accepted.

RESPONSE DEADLINE:

Responses are due no later than April 6, 2026 at 12 PM Mountain Time.

DISCLAIMER:

This Sources Sought Notice is for market research purposes only and does not constitute a solicitation or request for proposals. The Government is not obligated to issue a solicitation or award a contract as a result of this notice.

The Government will not reimburse respondents for any costs incurred in preparing or submitting a response to this notice.

All information submitted will become Government property and will not be returned.

Questions regarding this notice must be submitted via email to Feyna J. Li at feyna_li@ios.doi.gov.

END OF NOTICE

mailto:feyna_li@ios.doi.gov