140R6026Q0003_Intent_to_Award_Sole_Source_1.pdf

NOTICE OF SOLE SOURCE INTENT

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES.

The Bureau of Reclamation’s Missouri Basin Regional Office intends to award a purchase order for covered parking garage services for the Dakotas Area Office, located in Bismarck, North Dakota. In accordance with Federal Acquisition Regulation (FAR) 6.302-1 – Only one responsible source and no other supplies or services will satisfy agency requirements, Reclamation intends to issue this requirement as a sole source to Bismarck Parking Authority (City of Bismarck) .

Reclamation anticipates Request for Quote (RFQ) No. 140R6026Q0003 for this requirement will be issued electronically to Bismarck Parking Authority (City of Bismarck) on or around October 31, 2025, as a sole source requirement. The proposal will be due approximately 5 calendar days after the quote is requested. The Government anticipates an award on or around November 21, 2025, and services begin January 1, 2026.

Since Reclamation’s experience is that only one responsible source can fully provide the services for this parking garage services and that will satisfy the agency’s requirements, a Determination to Solicit from a Single Source is being prepared.

Vendors that have questions regarding the sole source nature of this requirement or vendors that believe they can fully provide the required services are encouraged to identify themselves and give written notification to the Contract Specialist. In order to allow for sufficient Government consideration and potential quote evaluation, vendors must submit their written Letter of Interest no later than October 31, 2025, at 10:00 AM MDT. Responses received after October 31, 2025, may not be considered by the Government.

Letters of Interest in response to this notice must be emailed to the Contract Specialist, Chris Zook, at czook@usbr.gov. All responses should include the vendor’s System for Award Management (SAM) Unique Entity Identification (UEI) and Tax Identification Number (TIN).

Vendors should additionally identify themselves as either a “small business” or an “other than small business” under the North American Industry Classification System (NAICS) Code 812930 – Parking Lots and Garages.

A determination by the Government not to compete this proposed action based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive requirement.

Any vendor interested in doing business with the Federal Government must be registered in the SAM.gov database upon submitting a quote. SAM.gov is a Federal Government-owned and operated FREE website that consolidates the Central Contractor Registration (CCR), Online Representation and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). This website is located at https://sam.gov.

Any questions regarding this proposed action can be directed to Chris Zook at czook@usbr.gov.

mailto:czook@usbr.gov mailto:czook@usbr.gov

PERFORMANCE WORK STATEMENT (PWS)

Bismarck Parking Authority

Covered parking Garage for GSA fleet vehicles

1.0 INTRODUCTION:

The Bureau of Reclamation, Dakotas Area Office (DKAO, Bismarck, ND has a requirement for covered parking garage services near the Dakotas Area Office. The DKAO is located in Bismarck, ND in the downtown area near North 3rd Street and North Broadway.

2.0 REQUIREMENT:

The Contractor shall provide the service of 24-hour covered and secured parking spaces for 10 GSA fleet Vehicles

3.0 PERFORMANCE STANDARD:

The Contractor shall provide the service of 24-hour covered and secured parking spaces for 10 GSA fleet Vehicles. DOI employees will be permitted to park their personal vehicle (POV) in the exchange of checking out a GSA fleet vehicle

4.0 PERFORMANCE PERIOD-

The base year performance period shall be January 1, 2026 through December 31, 2026. There are four (4) one-year option periods which if exercised could result in a performance period end date of December 31, 2030.

The performance periods schedule shall be as follows: Base year: January 1, 2026 through December 31, 2026.

Option Year 1: January 1, 2027 to December 31, 2027

Option Year 2: January 1, 2028 to December 31, 2028

Option Year 3: January 1, 2029 to December 31, 2029

Option Year 4: January 1, 2030 to December 31, 2030

Option 6 Months: December 31, 2030 to June 30, 2031

5.0 QUALITY CONTROL/QUALITY ASSURANCE

5.1 Quality Control (QC). The Contractor shall ensure service is performed in accordance with the PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence less than satisfactory services. The contractor’s QC program is the means by which he assures himself his work complies with the requirement of the contract

5.2 Government Remedies The contracting officer shall follow Federal Acquisition Requirement (FAR)

52.212-4, “Contract Terms and Conditions-Commercial Items” for a contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

6.0 GOVERNMENT POINT OF CONTACT

6.1 The Government's Point of Contact (POC) will act as the Contracting Officer's representative for technical matters, providing technical direction and discussion as necessary with respect to the Performance Work Statement, and monitoring the progress and quality of contractor performance. The POC is not a Contracting Officer and does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other terms and conditions of the order, or to direct the accomplishment of effort which goes beyond the scope of the Performance Work Statement.

6.2 It is emphasized that only a Contracting Officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter between the contractor and any other person deviating from the terms of the basic contract be binding on the Government.

7.0 POINTS OF CONTACTS (POC): The POC for this PWS is:

Quality Assurance Evaluator (QAE): TBD Bureau of Reclamation Phone:

Email:

8.0 PERFORMANCE REQUIREMENT SUMMARY

Performance Requirements Summary (PRS) provides the following information:

8.1 Performance Objective. Lists the contract requirements that are considered necessary for acceptable contract performance (column 1). The absence from this PRS of any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the Government under any provisions of the contract.

8.2 Performance Standards. Describes the standards that performance of each contract requirement must meet or exceed (column 3).

8.3 Acceptable Quality Level (AOL). Sets forth the AQL of performance for each listed service that must occur for the Contractor to receive a satisfactory rating for the listed service (column 3).

8.4 Method of Surveillance. Sets forth the primary surveillance methods the Government will use to evaluate the Contractor's performance in meeting the contract requirements (column 4).

8.5 Positive/Negative Incentives. Lists the incentive, negative or positive to be applied (column 5).

PERFORMANCE REQUIREMENT SUMMARY

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

ACCEPT ABILITY

QUALITY LEVEL

METHOD OF

SURVEILLANCE

PERFORMANCE

MEASURE

The Contractor shall provide 10 parking spaces for GSA fleet vehicles.

Section C 100%. 10 parking spaces will be readily available for GSA fleet vehicles 24 hours per day as specified in Section C.

Random sampling and customer feedback.

Positive Incentive -Positive past performance evaluation.

Negative Incentive -Negative past performance evaluation.