140R4025Q0069_Sources_Sought_-_SJC_Long_Reach_Excavator_1.pdf

SOURCES SOUGHT NOTICE

San Juan Chama Long-Reach Excavator

Proposed Solicitation No. 140R4025Q0069

NOTICE: THIS IS NOT A SOLICITATION, BUT RATHER A SOURCES SOUGHT NOTICE

TO DETERMINE POTENTIAL SOURCES FOR INFORMATION AND PLANNING PURPOSES

ONLY. NO FORMAL SOLICITATION FOR THIS WORK EXISTS AT THIS TIME

The Bureau of Reclamation, Upper Colorado Basin, Albuquerque Area Office, Chama Field Division

(Reclamation) is seeking interested vendors that possess the expertise, capability, and experience to provide one new, safe, and fully functional Long-Reach Excavator to the Chama Field Division, in

Chama, New Mexico. The purpose of this procurement is to improve working conditions and assist in replacing aging equipment that is required to perform inherently governmental work missions throughout the San Juan Chama project area.

A draft Statement of Work is included with this Sources Sought Notice which states the specifications for the long-reach excavator.

DESCRIPTION OF ITEMS REQUIRED:

Long-Reach Excavator Specifications

The successful vendor shall provide one new, safe, and fully functional hydraulic super long reach excavator. It shall have the intrinsic characteristics of the CAT 330, Case CX300C, John Deere 300G LC, Volvo EC300, or equal. Intrinsic characteristics are as follows:

A.) Standard Specifications:

1.) Engine:

a. Non-Highway Emission Standard: EPA Final Tier 4/EU Stage IV or Better

b. Net Rated Power (ISO 9249): 220 HP (±10 HP) at 1,900 RPM (±25 RPM)

c. Displacement: 400 Cubic Inch (±20 CI)

d. Air Cleaner: Dual-stage dry type with safety element and evacuator value or equal

e. Hydraulics: 2 Variable-displacement axial-piston pumps or equal. Pilot pump is a single gear with a maximum flow rate of 8 gpm (±1 gpm) and pressure setting of 580 psi (±20 psi)

2.) Powertrain:

a. Transmission: 2-Speed propel with automatic shift or equal

b. Tracks:

i. Width: 32-Inch

ii. Shoes: Triple Semi-Grousers or better

iii. Adjustment: Hydraulic

iv. Guides and Chain: Center with Sealed and Lubricated or better

3.) Controls:

i. Pilot Levers: Short stroke, low-effort hydraulic pilot controls with shutoff

4.) Cooling:

a. Fan Type: Reversing electronic variable-speed fan drive or equal

b. Engine Coolant Rating: -30 Degrees F or better.

5.) Electrical Systems:

a. Voltage: 12 Volts

b. Alternator Rating: 300 amps, Min.

c. Number of Batteries: 2, minimum with disconnect and jump posts

d. Lighting (LED Upgrade): Per manufacturer’s requirements including a minimum of 2 lights on excavator boom

6.) Arm and Boom Dimensions (Heavy Duty Rated):

a. Arm Length, Minimum: 26-Feet (±2 Feet) Heavy Duty Rated

b. Boom Length, Minimum: 31 Feet (±2 Feet) Heavy Duty Rated

7.) Operating Weight (Heavy Counterweight):

a. Excavator w/ fuel and 32-inch shoes: 68,700 U.S. Pounds (±1,000 Lbs.)

b. Undercarriage Weight: 26,200 U.S. Pounds (±200 Lbs.)

c. Overall Width (32-inch shoes): 11 feet (±3 Inches)

8.) Serviceability:

a. Fuel Tank: 130 Gallons (±20 Gallons)

b. Engine Oil: 5 Gallons (±2 Quarts)

c. Diesel Exhaust Fluid (DEF) Tank: 8 Gallons (±2 Gallons)

d. Hydraulic System: 75 Gallons (±2 Gallons)

9.) Informational:

a. Decals: English and Spanish

b. Manuals (Hardcopy & Electronic): Separate English and Spanish

i. Service: One electronic and One paper copy.

ii. O&M: One electronic and One paper copy.

iii. Parts & Diagrams: One electronic and One paper copy.

iv. Specifications: One electronic and One paper copy.

v. Disassembly/Assembly: One electronic and One paper copy.

vi. Testing and Adjusting: One electronic and One paper copy.

vii. System Operations: One electronic and One paper copy.

viii. Troubleshooting: One electronic and One paper copy.

B.) Optional Features:

1.) Engine Items:

a. Automatic belt-tension device

b. Coolant heater and tank

c. Severe-duty fuel filter

d. Air pre-cleaner

e. Oil-Sampling valve

f. Fuel Shutoff Valve

g. Enclosed fan guard

2.) Upper-Structure:

a. Service handrails

b. Heavy counterweights matching long boom and arm

3.) Front Attachments:

a. Tilt Bucket with hydraulic thumb with side cutters and teeth

b. Attach quick couplers

4.) Operator’s Station:

a. ISO 12117 ROPS

b. AM/FM Radio

c. Adjustable independent-controls position (Levers-to-seat, seat-to-pedals)

d. Power outlet 12 volt with USB

e. HVAC heating and cooling of cab with heated seat with air suspension

f. Seat belt

g. Front windshield wiper with intermittent speeds

h. Gauges are illuminated include DEF

i. Horn, electric

j. Interior light(s)

k. LED Working Lights

C.) Maintenance and Warranty Requirements:

1.) Estimated Annual Operating Hours: 320 Hours

2.) Maintenance Services: 60 Months, at location of equipment

3.) Warranty Period: 60 Months (5-Years)

Interested vendors are encouraged to respond with their capabilities statement, small business socioeconomic certification(s), Unique Entity ID number, and primary point of contact. All responses must be submitted via email to the Contract Specialist, Valerie Jiron, at vjiron@usbr.gov, by June

26, 2025.

All vendors must be registered in the SAM (System for Award Management)

Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. If applicable, contractors must also be registered to perform as a small business under the specified NAICS code and it must reflect accordingly on their SAM profile.

Delivery Location is the Chama Field Division located at 193 North Pinon Drive, Chama, New Mexico

87520.

The purpose of this notice is to gain knowledge of interest, capabilities, and qualifications of potential contractors for solicitation planning purposes only. The anticipated set-aside will be determined based on the responses to this sources sought. This is NOT a request for proposals and is NOT to be construed as a commitment by the Government. Responses to this sources sought notice will be used by the Government to make appropriate acquisition decisions. All interested sources must respond to future solicitation announcements separately from this sources sought notice. No reimbursement will be made for any costs associated with providing information in response to this notice.

Point of Contact:

Valerie Jiron

Contract Specialist vjiron@usbr.gov mailto:vjiron@usbr.gov https://www.sam.gov/ mailto:vjiron@usbr.gov