DRAFT_Statement_of_Work-SJC_LR_Excavator_1.pdf

SJC Long-Reach Excavator

Statement of Work Bureau of Reclamation-Upper Colorado Region-Albuquerque Area Office

Chama Field Division-Procure One Mid-Size Long-Reach Excavator

NAICS code is 333120 Construction Machinery Manufacturing

ABBREVIATIONS, DEFINITIONS, AND ACRONYMS

The Bureau of Reclamation commonly used definitions are listed below:

AAO. - Albuquerque Area Office

BOR. - Bureau of Reclamation (Reclamation)

CFD. - Chama Field Division (Office)

CI. - Cubic Inches

CO. - Contracting Officer

CCA. - Cold Cranking Amps

COR. - Contracting Officer’s Representative

CS. - Contracting Specialist

FAR. - Federal Acquisition Regulation

GPM. - Gallons per Minute

HP. - Horsepower

LB. - Pounds (lb. or lbs.)

MDT. - Mountain Daylight Time

OGR. - Onsite Government Representative

PSI. - Pounds per Square Inch

RSN. - Required Submittal Number

SJCP. - San Juan-Chama Project

UCB. - Upper Colorado Basin

YD3. - Cubic Yards (CY)

FORWARD

The Bureau of Reclamation, Chama Field Division located in Chama, New Mexico has determined a need for the purchase of one mid-size long-reach excavator. The following paragraphs expand on the requirements for the long-reach excavator to be supplied under this procurement.

Long-Reach Excavator Intrinsic Characteristics

The following table list acceptable manufacturers of long-reach excavator which have the intrinsic characteristics as required under these specifications. Please see section entitled

“Substitutions” if providing equipment currently not listed in the table.

Manufacturers Equipment Table or Equal

Manufacturer Model and Description

Case Model No.: CX300C Long Reach Excavator

Caterpillar Model No. 330 Long Reach Excavator

John Deere Model No. 300G LC Long Reach Excavator (GS-30F-0013U)

Volvo Model No. EC300 Long Reach Excavator

Intrinsic characteristics are as follows:

A.) Standard Specifications:

1.) Engine:

a. Non-Highway Emission Standard: EPA Final Tier 4/EU Stage IV or Better

b. Net Rated Power (ISO 9249): 220 HP (±10 HP) at 1,900 RPM

(±25 RPM)

c. Displacement: 400 Cubic Inch (±20 CI)

d. Air Cleaner: Dual-stage dry type with safety element and evacuator value or equal

e. Hydraulics: 2 Variable-displacement axial-piston pumps or equal. Pilot pump is a single gear with a maximum flow rate of 8 gpm

(±1 gpm) and pressure setting of 580 psi

(±20 psi)

2.) Powertrain:

a. Transmission: 2-Speed propel with automatic shift or equal

b. Tracks:

i. Width: 32-Inch

ii. Shoes: Triple Semi-Grousers or better

iii. Adjustment: Hydraulic

iv. Guides and Chain: Center with Sealed and Lubricated or better

3.) Controls:

i. Pilot Levers: Short stroke, low-effort hydraulic pilot controls with shutoff

4.) Cooling:

a. Fan Type: Reversing electronic variable-speed fan drive or equal

b. Engine Coolant Rating: -30 Degrees F or better.

5.) Electrical Systems:

a. Voltage: 12 Volts

b. Alternator Rating: 300 amps, Min.

c. Number of Batteries: 2, minimum with disconnect and jump posts

d. Lighting (LED Upgrade): Per manufacturer’s requirements including a minimum of 2 lights on excavator boom

6.) Arm and Boom Dimensions (Heavy Duty Rated):

a. Arm Length, Minimum: 26-Feet (±2 Feet) Heavy Duty Rated

b. Boom Length, Minimum: 31 Feet (±2 Feet) Heavy Duty Rated

7.) Operating Weight (Heavy Counterweight):

a. Excavator w/ fuel and 32-inch shoes: 68,700 U.S. Pounds (±1,000 Lbs.)

b. Undercarriage Weight: 26,200 U.S. Pounds (±200 Lbs.)

c. Overall Width (32-inch shoes): 11 feet (±3 Inches)

8.) Serviceability:

a. Fuel Tank: 130 Gallons (±20 Gallons)

b. Engine Oil: 5 Gallons (±2 Quarts)

c. Diesel Exhaust Fluid (DEF) Tank: 8 Gallons (±2 Gallons)

d. Hydraulic System: 75 Gallons (±2 Gallons)

9.) Informational:

a. Decals: English and Spanish

b. Manuals (Hardcopy & Electronic): Separate English and Spanish

i. Service: One electronic and One paper copy.

ii. O&M: One electronic and One paper copy.

iii. Parts & Diagrams: One electronic and One paper copy.

iv. Specifications: One electronic and One paper copy.

v. Disassembly/Assembly: One electronic and One paper copy.

vi. Testing and Adjusting: One electronic and One paper copy.

vii. System Operations: One electronic and One paper copy.

viii. Troubleshooting: One electronic and One paper copy.

B.) Optional Features:

1.) Engine Items:

a. Automatic belt-tension device

b. Coolant heater and tank

c. Severe-duty fuel filter

d. Air pre-cleaner

e. Oil-Sampling valve

f. Fuel Shutoff Valve

g. Enclosed fan guard

2.) Upper-Structure:

a. Service handrails

b. Heavy counterweights matching long boom and arm

3.) Front Attachments:

a. Tilt Bucket with hydraulic thumb with side cutters and teeth

b. Attach quick couplers

4.) Operator’s Station:

a. ISO 12117 ROPS

b. AM/FM Radio

c. Adjustable independent-controls position (Levers-to-seat, seat-to-pedals)

d. Power outlet 12 volt with USB

e. HVAC heating and cooling of cab with heated seat with air suspension

f. Seat belt

g. Front windshield wiper with intermittent speeds

h. Gauges are illuminated include DEF

i. Horn, electric

j. Interior light(s)

k. LED Working Lights

C.) Maintenance and Warranty Requirements:

1.) Estimated Annual Operating Hours: 320 Hours

2.) Maintenance Services: 60 Months, at location of equipment

3.) Warranty Period: 60 Months (5-Years)

SUBSTITUTIONS

A.) If equipment or materials required by these specifications become unavailable, because of manufacturer/Government priorities or other causes, substitute equipment or materials may be used.

B.) Offeror shall state in the substitution request the following:

1.) Purpose for substitution.

2.) Describe in detail the equipment or materials being substituted and how they meet or exceed these specifications.

C.) Specifications determination as to whether substitution will be permitted and as to what substitute equipment or materials may be used shall be final and conclusive.

D.) If approved substitute materials are of less value to the Government or involve less cost to the Contractor than specified material, a contract adjustment will be made in favor of the Government. Where the amount involved or the importance of substitution warrants, a deductive modification to the contract will be issued.

E.) No payments more than prices offered in the schedule will be made because of substitution of one equipment type or material for another or because of use of one alternate equipment type or material in place of another.

WORKMANSHIP

A.) Accurately manufacture and fabricate materials in accordance with best modern practices and requirements of these specifications, notwithstanding minor errors or omissions therein.

B.) Package equipment and materials to include provisions which prevent components from damage, loosening, and/or failure from shocks or vibration during shipping.

SUBMITTALS

Submit the following for Government review or approval:

• Prepare in English.

• Label with contract number and title including RSN.

• Measurement Units: US Customary Units.

• Provide a unique transmittal tracking number for each submittal.

• Drawings and sketches shall follow the U.S. National CAD Standard, Version 6.

• Required certifications shall be performed by a registered professional.

• Manufacturer’s certifications shall be signed by authorized representative.

o Manufacturer’s certification for biodiesel fuel including percentage.

o Manufacturer’s certification for emission standards.

o Manufacturer’s certification for use of recycled products.

• Mark clearly all features and options being supplied under this submittal. Strike out all other data.

• Review of submittals:

o Time required: The Government will require a minimum of 14 days to review each submittal or resubmittal, unless otherwise specified.

o Excess Time: Should the Government require additional review time; the CO may extend the contract completion date to allow completion of work. Time extension will be to the extent that the excess review time caused delay to contract completion.

• Submit the following for Government approval or review.

o Submittal Types: A – Action requiring Government approval and

I – Informational requires Government written receipt.

o Submit to Cory Ulibarri (COR) at CUlibarri@usbr.gov one electronic copy for review.

Submittal Table

RSN Required Submittal and Description Due Date or Delivery Time Type

S1

Project Schedule shall include the proposed date and time for delivery and employee equipment orientation

Within 21 days after contract award. A

S2

Manufacturer’s Long-Reach Excavator characterizes shall include the following:

cab/flops, HVAC systems, Product and

Specification Data Sheets with certifications

Within 21 Days after contract award. A

S3

Manufacturer’s recommended dealer list for repairs, maintenance, and warranty work within 180 miles of Chama, New Mexico

Within 21 Days after contract award. A

S4

Manuals: Owner’s, Maintenance, Service, Parts and both hardcopies and electronic format. With final payment I

S5 Manufacturer’s Warranty Information With final payment. I mailto:CUlibarri@usbr.gov

DELIVERY AND SETUP

A. Equipment shall be FOB to Chama Field Division in Chama, New Mexico 87520.

Include all costs for shipping, setup, and orientation for Reclamation’s personnel.

Delivery shall occur within 210 days after contract award. Delivery shall occur Monday through

Friday between 7:30 AM to 3:30 PM MDT, except federal holidays. Notify Ms. Connie

Asuncion, Facility Operations Assistant forty-eight (48) hours prior to delivery of equipment:

Connie Asuncion, Facility Operations Assistant

Bureau of Reclamation

Chama Field Division

193 North Pinon Drive

P.O. Box 426

Chama, New Mexico 87520

(575) 756-2175

CAsuncion@usbr.gov

B. Equipment Operator Orientation: Supply shall provide a minimum one (1) hour of equipment operations and one (1) hour of general service requirements.

SERVICE AND MAINTENANCE

A.) Certified manufacturer servicing center within 180 miles of Chama NM 87520.

B.) Manuals – Repair and Diagnostic with trouble shoot codes and Part ID numbers provided upon delivery. (Hardcopy and Electronic copies)

WARRANTY

Equipment supplied under these contract specifications shall be under warranty where applicable to be free of such defects in workmanship as appears under normal use, service, operation, and when owned by the original purchaser.

A. Minimum Warranty Period: Five (5) years after the Government has accepted equipment or materials at F.O.B. destination.

mailto:CAsuncion@usbr.gov