Revised_MRG_RM199_Portable_Toilet_Rental_SOW_0001.pdf

Revised Statement of Work

Portable Toilet and Hand Wash Stations

Units, Supplies and Service

Bernalillo and Sandoval County, NM

Socorro Field Division Albuquerque Area Office Upper Colorado Region

U. S. Department of the Interior Bureau of Reclamation

Contents

Page

Specifications and Standards Foreword ___________________________________________________ 1 Abbreviations, Definitions, and Acronyms _________________________ 1 Specifications and Features ____________________________________ 2 Specification and Offeror Responsibilities Disposal of Waste Products ____________________________________ 3 Submittals __________________________________________________ 3

Specifications and Standards

Foreword The Bureau of Reclamation, Socorro Field Division, in Socorro New Mexico has determined a need of portable toilets with weekly service at field locations. Due to inherently governmental project durations these services are expected to exceed the Governments micro purchase thresholds limitations.

Abbreviations, Definitions, and Acronyms The Bureau of Reclamation commonly used definitions are listed below:

AAO Albuquerque Area Office BOR Bureau of Reclamation (Reclamation) CO Contracting Officer COTR Contracting Officer Technical Representative FAR Federal Acquisition Regulation GPM Gallons Per Minute HP Horsepower LB Pounds (lb or lbs) PSI Pounds per Square Inch UC Upper Colorado Region SFD Socorro Field Division

Product Requirements and Features

1. General Scope of Work:

1.1. Bureau of Reclamation, Socorro Field Division seeks to contract with qualified

Offeror(s) to provide rental and servicing of portable toilets as required, on a “as-needed” basis.

1.2. The Offeror(s) shall supply and deliver three portable toilets complete with setup, maintenance, and removal in accordance with requirements specified. All equipment furnished by the Offer(s) shell comply with federal, state and local standards.

1.3. Equipment and services in this agreement shall be provided during standard times of need or in the event of a disaster, as needed.

1.4. Two portable toilets will be delivered to the Corrales River Mile 199 at remote locations accessible by levy road (dirt) systems as the Onsite Government Representative (OGR) deems necessary.

1.5. One portable toilet will be delivered to the Governments Bernalillo rock stockpile.

1.6. Additional portable toilets may be requested as needed and should include a separate line item for an additional portable toilet is requested to meet the Governments need.

2. Pricing:

2.1. This agreement is for Corrales River Mile 199 Project. This agreement will have a start date from date of award extending out twenty months. Work will be the authorized, scheduled and funded by the requesting Government entity.

2.2. The Government will be eligible for additional specials, discounts or promotions offered by the Offeror(s) during the term of the contract.

2.3. Offers shall provide monthly rates for items specified in solicitation.

2.3.1. Pricing shall include delivery and pick up from any location within

Bernalillo County, New Mexico and Sandoval County, New Mexico.

2.3.1.1. Delivering pick up should be provided Monday-Friday. Saturday and Sunday’s service may be requested by Government for situational mission requirements.

2.3.1.2. Equipment and services by offeror(s) will be available to government within Twenty-Four hours of notification.

2.3.1.3. Government may request emergency service of equipment requiring an immediate response. Emergency service by offeror(s) Being available Twenty-Four hours a day and seven days a week. Offeror(s) shall provide pricing for emergency services.

2.3.2. Pricing shall include servicing the portable toilets at minimum. Pricing should include a monthly rate for service. Offeror(s) shall service equipment on weekly rentals at minimum once a week and a minimum 4 times a month on monthly rentals.

2.3.2.1. Servicing is defined as cleaning, sanitizing, deodorizing, pumping, insecticide treatment and removal of waste in accordance with federal, state and local laws.

2.3.2.2. Offeror(s) shall repair any damages to equipment rental, start with toilet paper, water, hand cleaner and refilling all chemicals.

2.3.3. All holding tanks for waste products from portable toilets shall be completely empty and thoroughly cleaned and disinfected.

2.3.3.1. Clean water storage tanks for equipment shall be cleaned as necessary and filled to capacity.

2.3.3.2. Waste papers have to go shall be emptied and clean.

2.3.3.3. Offeror(s) shall thoroughly wash, scrub, brush, rinse and wipe dry top and bottoms of seat and seat covers, all walls, doors, floors and grab bars.

3. Specifications and Vendor(s) Responsibilities:

3.1. Standard portable toilets shall be portable, self-contained and made of molded fiberglass or heavy-duty plastic.

3.2. Offeror(s) shall provide portable toilet(s) equipped with urinals.

3.3. Standard portable toilets shall have a holding capacity of not less than twenty-four gallons.

3.4. Waste Receptacles shall be of non-absorbent, acid-resistant non-corrosive, easily cleanable, watertight and roof vented.

3.5. Equipment will be supplied with manufacturers original parts or industry equivalent parts. Equipment that has been altered will not be accepted.

3.6. All portable toilets will be equipped with a working lock system, an occupied/vacant indicator and tissue paper holder that is securely attached to the unit. Seat covers will be hinged and in working condition.

3.7. All equipment will be identified with a control number to assist in identification and location controls. Equipment will also be identified with the name, address, and telephone number of the servicing company.

3.8. Offeror(s) shall provide units that are clean and dree from defects.

3.8.1. All units will be delivered with an adequate amount of toilet paper and emptied receptacles.

3.8.2. If unit contains soap dispensers, they must be delivered full.

3.8.3. If unit contains towel dispensers, an adequate supply of paper towel shall be provided.

3.8.4. If units do not contain soap dispensers, then the unit shall be equipped with hand sanitizing dispensers and must be delivered full.

3.8.5. Units shall have ventilating grilles properly screened and located at a enough height to allow privacy.

3.9. The Offeror(s) shall be responsible for securely placing all units in order to minimize chances of units being blown over or tipped. Tie downs may be needed at no extra charge to the Government.

3.10. The Offeror(s) will be responsible for picking up and correcting any blown over units or units tipped due to vandalism within twenty-four hours of notification. If the situation becomes an emergency the Offeror(s) may be requested to provide immediate service within two hours.

3.11. The Offeror(s) shall be responsible for moving all equipment in the event of a natural disaster.

3.12. The Offeror(s) shall be responsible for any cleanup due to tip-over, theft, or destruction/vandalism of equipment.

3.13. Any units that cannot be repaired within twenty-four hours must be exchanged with another working unit.

4. Disposal of Waste Products:

4.1. The Offeror(s) shall follow all requirements for removal of contents of holding tanks and chemical toilets per federal, state and local laws.

4.2. The Offeror(s) shall obtain and submit a copy to the Government upon request, prior to performing required cleaning and removal of holding tanks an operational permit from the New Mexico Department of Health.

4.3. Disposal of contents of chemical toilets and holding tanks shall be disposed into a septic treatment and disposal facility approved by the Department of Health or into a treatment facility permitted by the New Mexico Department of Environmental Protection.

4.4. The following is required for servicing portable toilets and holding tanks.

4.4.1. Service trucks shall have dual compartment tanks and be approved by the

Department of Health in accordance with federal, state and local laws.

4.4.2. One tank will be for receiving and removing waste and have a suction hose with a cut-off valve located at the intake end.

4.4.3. The second tank shall be used for clean water storage and shall have a capacity equal to 10% of the waste tank or 100 gallon minimum, whichever is greater.

4.4.4. The waste storage tank shall be maintained as necessary to prevent the creation of unsanitary conditions.

5. Submittals:

5.1. The Offeror(s) shall submit the following for Government review and approval:

5.1.1. Prepare in English.

5.1.2. All documents submitted will be 508 compliant.

5.1.3. Label with contract number and the title including Required Submittal

Number (RSN).

5.1.4. Measurement Units: US Customary Units.

5.1.5. Provide a unique transmittal tracking number for each submittal.

5.1.6. Required certification shall be performed by registered professional.

5.1.7. Manufacturers certifications shall be signed by authorized representative.

5.1.8. Review of submittals:

5.1.8.1. Time required: The government will require a minimum of old 14 days to review and approve each submittal or resubmit all, unless otherwise specified.

5.1.8.2. Excess Time: should the Government require additional time for review, the contracting officer may extend the contract completion date to allow completion of work. Time extension will be to the extent that the excess review time caused delayed to the contract completion.

5.1.9. Submit the following for Government review and approval:

5.1.9.1. Submittal Types:

5.1.9.1.1. A - Action required Government approval

5.1.9.1.2. I - Information requires Government review and written receipt.

5.1.9.1.2.1. Submit electronic copies for review and

approval to Brian Skornia, Project Management Specialist, at bskornia@usbr.gov.

Submittal Table A

RSN Required Submittal and Description

Due Date or Delivery Time TYPE

S1 Project Schedule (Original) and Revisions include each key element such as acceptance by Government personnel.

Within 14 days after contract award provide Original Project Schedule and submit Revised Project Schedule if any dates changes or more than 5 working days.

A

S2 General information for all equipment and supplies for use.

A minimum of 14 days prior to purchasing of rentals and supplies.

A

S3

S4

Workmanship:

Accurately supply and delivery of portable toilets. Accurately clean, sanitize and supply replacement in accordance with solicitation.

Place of Performance:

Delivery location for One Portable Toilet Sandoval County, NM. at Bernalillo Rock Stockpile is approximately 5.5- Miles North from Tramway exit off I-25 at GPS Location:

Lat: 35.353681° and Long: -106.483229°.

Bernalillo, NM Delivery of Two Portable toilets is approximately 10.5- Miles from the Tramway Exit off I-25 to Corrales River Mile 199 project location. Lat: 35.276121° Long:

-106.595634°.

The Government will request the Portable Toilet locations be moved as the project completion moves along for the Corrales River Mile 199 Project. Requiring the Offeror(s) to move the Portable toilets to various locations within the project footprint, including both East and West sides of the Rio Grande River.

Period of Performance:

Period of Performance will start from the date of Award and extend out twenty months.

Vendor shall provide deliverables within 48-hours of notice to start delivery of Portable Toilets. Work will be authorized, scheduled, funded and accounted for by the issuance of this solicitation on behalf of the Government to the Offeror(s).