Sol_140R4025Q0014_Amd_0004.pdf

(x)

140R4025Q0014 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Salt Lake City UT 84138

R40

125 South State Street, Room 8100 Regional Office Upper Colorado Region Bureau of Reclamation

12/09/20240004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/09/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide the following:

1. Answers to questions received.

2. Incorporate a revised Work Statement and drawing (to update coordinates on pothole 6).

3. A list of attendees from the site visit.

4. An extension of the solicitation deadline from January 9, 2025, to January 17, 2025, by

5:00 PM EST.

Period of Performance: 01/15/2025 to 02/15/2025

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Philoma Singer

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Reach 21 Utility Potholing 140R4025Q0014

Q&A Amendment 0004 January 7, 2025

1. Pothole #6, Reach 2 pothole location on county road 6800 Exhibit B page 2 of 2.

• Can material be moved from berm area to the northeast of staked position to form a temp road for a truck to access pothole location, then replaced to original location after hole is complete? There is a section nearby with berm around outer edge that could be used for fill material or dirt can be hauled in.

Answer: The location of Pothole #6 will be moved to help eliminate the need for constructing a temporary road for access. The Pothole #6 is moved around 30 feet north so that a truck can have access to the site by using the existing roads. The new coordinates for pothole #6 are 36° 45’ 52.90” North, 108° 26’ 56.49” West. Maps and coordinates will be attached. REVISED drawing of coordinate and SOW is attached.

2. Pothole #4, Reach 21 Exhibit B pg. 1 of 2

• Pothole #4 is located inside fence area of regulating tank, Is there Geomat/Fabric under the gravel?

Answer: There is an existing geotextile (minimum 95%) that is under at least 2-inches of gravel and 3-inches of NMDOT specifications base course.

• If there is geo fabric, can we get engineer approval to cut fabric and if it is cut, what will scope of repair be and who will be responsible for repair?

Answer: Contractor is to remove the top gravel and NMDOT specifications base course prior to doing potholing efforts. When potholing efforts are completed, dry soil is to be replaced. The surface of the pothole will have 2-inches of gravel over 3-inches of NMDOT specifications base course over geotextile (minimum 95%). The geotextile that has been cut or removed should be replaced with a new geotextile that overlaps by 2-feet minimum. Top of gravel should have a finished surface elevation that is near the existing ground elevations.

3. All Potholes, survey after UG utilities exposure.

• A Bureau of Reclamation provided survey crew will geo locate exposed UG utilities? this service will not be included in contractor bid?

Answer: All pothole coordinates have been located using existing utility field markers. If the Contractor chooses to locate the utility by using an underground utility locator instrument/system prior to potholing, then this needs to be included in their quoted unit price. The Bureau of Reclamation will provide a surveyor to record all data as described in section 6, Acceptable Criteria.

4. Both locations of Potholes

• Will Contractor be able to store a load of dry padding material on these locations for backfill/pipeline padding?

Answer: Contractor will be able to store dry padding materials inside the Reach 21 Regulating Tank 3 ROW this will be for the 5 holes located at the Reach 21 site. The pothole #6 location should not have stored padding material in that location. There is a location to store material about 0.3 miles south of the pothole #6 location.

The Bureau of Reclamation will show the contractor of where the material can be placed.

5. At point number 6, at the 24” farmers mutual ditch.

• Can the contractor excavate the area enough to get a hydro vac to the location for the pothole?

Answer: The location of Pothole #6 will be moved to help eliminate the need for constructing a temporary road for access. The Pothole #6 is moved around 30 feet north so that a truck can have access to the site by using the existing roads. The new coordinates for pothole #6 are 36° 45’ 52.90” North, 108° 26’ 56.49” West. Maps and coordinates will be attached. REVISED drawing of coordinate and SOW is attached.

6. Just to verify for the bid, the only pricing to be submitted is just for the 6 holes. No mobilization or anything like that? All costs associated with the job are added to the per hole cost. Is that correct?

Answer: Yes, that is correct. All cost associated with the job should be included in the cost of each hole.

Solicitation Number 140R4025Q0014 Reach 21 Utility Potholing

NAVAJO GALLUP WATER SUPPLY

PROJECT UTILITIES POTHOLING

REACH 21 & REACH 2

Revised – January 7, 2025

UNITED STATES DEPARTMENT OF THE INTERIOR

BUREAU OF RECLAMATION

UPPER COLORADO BASIN REGION

SALT LAKE CITY, UTAH

PERFORMANCE WORK STATEMENT

Navajo-Gallup Water Supply Project Utilities Potholing Reaches 21 and Reach 2 Utility Potholing

(1) General The Navajo-Gallup Water Supply Project (NGWSP) design consists of two Reclamation design and construction branches (San Juan Lateral and Cutter Lateral) that are each divided into sections of unequal length called “Reaches”:

• The project’s western branch, the San Juan Lateral (SJL), begins approximately in Waterflow, NM at the PNM (Public Service Company of New Mexico) Reservoir, heads south to the N36 highway, then west/slightly southwest to the SJL Water Treatment Plant (WTP) at Lat: N36° 42' 08" Long: W108° 36' 06", then southwest until the pipeline will roughly parallel US Highway 491 south to Yah-ta-hey, NM.

• The project’s eastern branch, the Cutter Lateral, begins at Cutter Reservoir east of Blanco, NM and will roughly parallel San Juan County Road 7007 to existing tanks at Huerfano Mesa near Dzilth-Na-O-Dith- Hle, NM off US Highway 550.

Potholing of existing underground utilities for one (1) Reach on the Cutter Lateral and one (1) Reach on the San Juan Lateral is required under this requirement to allow for collection of survey data for design purposes:

1. Reach 21 Regulating Tank 3 is located at Lat: N36° 24' 25.5" Long: W107° 50' 18.8” and will be the location near the potholing needs. Utilities at the Reach 21 Regulating Tank 3 area are included in this requirement. See the attached Exhibits for additional information.

2. Reach 2 on the SJL, begins at the existing PNM Reservoir Pump House located at Lat: N36° 47' 09" Long:

W108° 26' 35", parallels County Road 6800 south, crossing NM Highway 64 and continues south across the San Juan River until it intersects with BIA Route N36. From this point Reach 2 ends and Reach 3 begins approximately 115 LF to the west on the north side of BIA Route N36 at Lat: N36° 43' 06" Long: W108° 27' 48".

Reach 2 is approximately 5.4 miles in length. Utility crossing conflict between the proposed Reach 2 pipeline alignment are included in this requirement. See the attached Exhibits for additional information.

(2) Performance Work Statement This work includes locating/verification followed by the potholing of existing utilities for Reach 21 and Reach 2. The contractor shall first have a Utility Locate Service verify each coordinate location in this requirement to ensure that the utility exists underground at each requested location. Once this step is complete, the contractor shall then use Air or Hydro-Excavation services to expose the top of the underground utility at each of the crossing locations identified in the following sections. The identified crossing conflicts are located north and east of the Reach 21 Regulating Tank 3 where water discharge is anticipated to intercept the underground utility and on the Reach 2 alignment that intersects with the Farmers Mutual Ditch pipeline.

(a) Utility Locate Verification Reclamation identified each crossing location based on data provided by utility owners in the area from a field verification. Reclamation will provide a wood lathe stake at each crossing location, to assist in the location verification of utilities. Coordinates of each crossing location are provided in the following sections.

The Utility Locate Verification is necessary to ensure successful potholing efforts with the Air or Hydro-Excavation services. This portion of the requirement is intended to be procured by the contractor and achieved using an Underground Utility Locator instrument/system designed to detect and locate underground electric, telephone, cable TV, wastewater, gas and sewer lines, or other means as required to positively identify the utility. It may be the case that some underground (U.G.) utilities lack tracer wire, metallic components, or Radio Frequency Identification (RFID) locating devices and may require the use of Ground Penetrating Radar (GPR) or similar technologies to locate. The contractor can choose to locate manually, but this needs to be included in their quoted unit price.

Contractor shall investigate a minimum 20’ diameter area around the conflict/crossing locations listed. The existing marking provided by Reclamation shall be replaced by the utility locating contractor to confirm the location has been verified. If no underground utility could be verified, the contractor shall mark those locations differently and inform Reclamation and wait for direction on the path forward. It is unknown if the gas utility has been mapped and documented by the gas company. There is carsonite utility markers in the field that identify the centerline of the gas line. The 2-inch waterline has been mapped and documented. It is also unknown if the irrigation pipeline has been mapped and documented by the irrigation company.

(b) Potholing Method Air and/or Hydro-excavation is the preferred method for potholing those utility locations that are positively verified, as well as those that meet the criteria for excavation. The contractor shall be responsible for visiting the site(s) prior to performing work to verify that air and/or Hydro-excavation equipment can access the pothole locations. Potholing using a backhoe shall only be performed, with Reclamation’s prior approval, if the site proves to be inaccessible using air and/or Hydro-excavation equipment. Potholing is not required for communication cables/wires, and 2” Polyvinyl Chloride (PVC) water service pipelines -- locating shall be acceptable from the use of only the GPR locator or similar device results. 4” Diameter utilities and larger shall require location and depth measurement through the use of hydro-excavation. The Crossing Locations List further clarifies this request.

Backfill of each pothole shall be completed following survey measurements, using surface soil gathered from around or near to the pothole location implementing a method to minimize ground surface disturbance. If the sufficient amount of backfill soil is not available following successful location and recording of the underground utility elevation the Hydro-excavation contractor shall be responsible for backfilling of all holes using dry fill obtained elsewhere, and/or temporarily marking the hole barricaded with cones or safety ribbon until the hole is filled to its original ground level.

Contractor will be responsible to provide water for their potholing method.

Contractor will also be responsible with the disposal of any waste material.

Reclamation will also provide to the awardee, if requested, additional information in support of utility locating:

• SHP/KMZ files.

• Township, Range, and Section information.

• Driving directions to each location.

• Available contact information for utility owners that are not part of the New Mexico (NM) One-Call system.

The contractor shall notify the respective utility owners, and request ground locates for each of the utilities at the crossing locations identified in the following sections if the provided information is not sufficient. The ground locates shall be of sufficient area coverage to vet any other utilities in the nearby area (200-foot radius of crossing location is suggested). Not all utility owners are part of the NM One-Call system. If a utility owner requires a representative to be on-site during excavation, the contractor shall coordinate with the utility owner to schedule their representative to be on site prior to performance of work. A copy of the One-Call documents will be provided to the awardee of this requirement by the Contracting Officer’s Representative (COR).

Anticipated crossing locations are provided below. Reclamation identified each crossing location based on data provided by utility owners in the area from a field verification. There is a potential for changes to locations, or the discovery of new locations during the Utility Location Verification. This list is subject to change.

(c) Additional Services

Additional Services are required services within the general scope of work to address “unforeseen” utility crossing conflicts that may be newly identified after the execution of this purchase order. The contractor shall perform these additional services only when requested by Reclamation by purchase order modification.

Prior to commencement of any “Additional Services”, the contractor shall submit a written proposal for Reclamation review and approval describing the work to be performed and include a “not to exceed” estimate of the cost.

(d) Crossing Locations

(i) Reach 21

Four (4) underground utilities in the area of this requirement labeled the Reach 21 shall be located per the coordinates identified in Table 1:

Table 1: Reach 21

Point No Geographic State Plane (NM West)

Ownership/Utility Latitude Longitude Northing Easting

N36° 24' 27.56"

W107° 50' 19.57"

1967689.55

2721492.05 Existing 4-inch /Enterprise Prod.

N36° 24' 27.27"

W107° 50' 19.29"

1967660.22

2721514.93

N36° 24' 25.61"

W107° 50' 15.31"

1967492.34

2721840.25

N36° 24' 25.39"

W107° 50' 18.40"

1967470.21

2721587.36

2” PVC 90-degree Elbow/NTUA

5 N36° 24' 27.54" W107° 50' 20.33" 1967687.62 2721429.83 Existing 4-inch /Enterprise Prod.

6 N36° 45' 52.90" W108° 26' 56.49" 2098247.25 2542751.50 Existing 24-inch/Farmers Mutual Ditch

(3) Traffic Control

Work within the shoulder area of San Juan County Road 6800 may be required. Contractor shall be required to place appropriate signage within the vicinity of the road to alert oncoming drivers.

(4) Schedule Reclamation anticipates a total of 1-3 business days, and two (2) mobilization/demobilizations, are required to complete this work. The contractor shall verify this provide their anticipated schedule with their quote. The work shall begin and be completed in accordance with the terms of the purchase order:

• Contractor shall contact Reclamation within 5 business days after issuance of the purchase order to coordinate visitation and work dates.

The contractor shall coordinate order of work wherever it works most efficiently for them.

(5) Safety The contractor shall perform and submit to Reclamation a Job Hazard Analysis (JHA) in accordance with Reclamation Safety and Health Standards (RSHS) (https://www.usbr.gov/safety/rshs/index.html) Section 1.04 and Appendix 1.04 prior to commencing work. The JHA shall be submitted to the Reclamation COR a minimum of 7 calendar days prior to contractor’s planned mobilization to the job site. A sample JHA for utility potholing work is available electronically upon request to assist the contractor with development and approval at solicitation. The JHA shall meet Reclamation RSHS and be approved by Reclamation prior to the contractor mobilizing to the job site.

(6) Acceptable Criteria Potholes shall be of adequate size and depth to expose the top of the utility, to allow placement of survey grade Global Positioning System (GPS) equipment on the utility for measurement, and to allow for positive identification (size and type) of the utility. Reclamation Surveyors will record the following information for each utility crossing potholed:

a) The elevations of both the Top of the Utility (TOP) and the Existing Ground Surface (EGS).

b) The Latitude, Longitude, Northing and Easting, as close to the top/center of each utility as possible.

c) Verification of material, size, and type of utility.

After the Reclamation Surveyor records the required information, the recorded information will be initialed by both parties. The contractor shall then backfill the potholes. Onsite Government Representative (OGR) to verify all findings prior to equipment relocation to next site.

(7) Measurement and Payment

This requirement is aimed at the successful location of those utility conflicts which exist where the water channel will cross other existing utilities. An additional locate/verification effort is included in this requirement to ensure knowledge of the existence of those conflicts in question. Payment will be a direct reflection of successful location of all verified utility conflicts regardless of the number of holes dug for each crossing location. Reclamation requests that the interested bidders provide a price per locate that will account for all efforts necessary to provide the location and depth regardless of the utility. A bid form has been provided in Exhibit A which lists all requested locations and associated maximum pricing. Exhibit B is a vicinity map of the requested locations. Reclamation Surveyors will record the TOP and the EGS elevations at each pothole location to the nearest l/l0-foot.

(8) Performance Standard Table

Task No.

Task Description Performance Indicator

Performance Standard

Minimum Acceptable Quality Level http://www.usbr.gov/safety/rshs/index.html)

1 Verification of Utility Locations.

Verify and mark utility locations

Utilities marked by utility locating contractor prior to proceeding to Task No. 2.

Investigate minimum of 20’ diameter area around locations listed and marked by utility locating contractor.

2 Utility Potholing Excavate utility locations that are positively verified, as well as those that meet the criteria for excavation

Air and/or hydro excavation of utility location to expose utility

Potholes shall be of adequate size and depth to allow placement of survey grade GPS equipment. Potholes to be backfilled to original ground level following survey measurement.

EXHIBIT A

Ite m

Geographic State Plane (NM West) Ownership/Utility

Pothole Maximum

Pricing Latitude Longitude Northing Easting

1 N36° 24' 27.56" W107° 50' 19.57" 1967689.55 2721492.05 Existing 4-inch /Enterprise Prod.

2 N36° 24' 27.27" W107° 50' 19.29" 1967660.22 2721514.93 Existing 4-inch /Enterprise Prod.

3 N36° 24' 25.61" W107° 50' 15.31" 1967492.34 2721840.25 Existing 4-inch /Enterprise Prod.

4 N36° 24' 25.39" W107° 50' 18.40" 1967470.21 2721587.36 2-inch PVC 90° Elbow/NTUA

5 N36° 24' 27.54" W107° 50' 20.33" 1967687.62 2721429.83 Existing 4-inch /Enterprise Prod.

6 N36° 45' 52.90" W108° 26' 56.49" 2098247.25 2542751.51 Existing 24-inch/Farmers Mutual Ditch

TOTAL:

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Exhibit B - pg. 1 of 2 Reach 21 Pothole Locations

Legend 4-inch Gas Line, Enterprise Prod.

200 ft

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Exhibit B - pg. 2 of 2 Reach 2 Pothole Location

Legend 24-Inch Irrigation Line - Farmers Mutual Ditch

200 ft