Sol_140R4024Q0045.pdf

Solicitation Closing Date: 28 June 2024

Solicitation Closing Time: 1700 PM (5:00 PM) MDT

BACKUP GENERATORS FOR

ELEPHANT BUTTE FIELD DIVSION

140R4024Q0045

Elephant Butte Field Division (EBFD)

Elephant Butte, NM 87935

UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU

OF RECLAMATION

UPPER COLORADO REGION

SALT LAKE CITY, UTAH

Quotations SHALL be submitted via email to:

Mr. Ryan Taylor, Contract Specialist at rtaylor@usbr.gov

ONLY ELECTRONIC QUOTATIONS will be accepted for this requirement and must be electronically delivered via email.

PRIOR TO SOLICITATION CLOSING DATE AND TIME

OF 28 June 2024 at 1700 PM MDT (5:00 PM) E-mail subject line should reference the following naming scheme:

Bureau of Reclamation- Quote- Elephant Butte Backup Generators

OTHER CONSIDERATIONS:

This requirement is being procured in accordance with Federal Acquisition Regulations Part 13- Simplified Acquisitions in conjunction with FAR Part 12 Acquisition of Commercial Items, as a 100% small business set aside.

SUBMITTALS:

Please see the statement of work document for full submittal details; Vendor quotations shall include the following to be deemed acceptable:

1. Description of the generator engine sets for each site to include sufficient detail to evaluate compliance with the stated specifications. Including any brochures and/or cut sheets to confirm the generator sets meet the needs of the requirement.

2. Contractor shall have a minimum of 5 years of experience installing generator sets. Please provide with your offeror a minimum of three recent similar projects within the last 6 years. Projects shall include description project to include size of the generator installed and use, company name, contact, and phone number.

3. Estimated schedule for supply and install.

4. Expressed Warranty generator sets and installation.

5. Contractor shall provide information on vendors that carry authorized parts and service to Truth or Consequences, NM.

Incomplete offerors that do not contain all the stated solicitation submittal requirements can be found non-responsive and may not be considered for award.

Award will be made using best value procedures.

mailto:rtaylor@usbr.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R40

See Schedule

0009910024 CODE 16. ADMINISTERED BYCODE

X

X

X

335312

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR40

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

06/28/2024 1700 MD

06/10/2024

801-524-3818Ryan Taylor (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R4024Q0045

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 50 0040637970OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Truth or Consequences NM 87901 4696 Hwy 51 Elephant Butte Dam Bureau of Reclamation-UC

15. DELIVER TO

Salt Lake City UT 84138 125 South State Street, Room 8100 Regional Office Upper Colorado Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,250

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

ADMINISTERED BY:

Bureau of Reclamation Upper Colorado Region Regional Office 125 South State Street, Room 8100 Salt Lake City UT 84138 US Delivery: 02/28/2025 Period of Performance: 07/01/2024 to 02/28/2025

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Jennifer G. Handy

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 Elephant Butte Power Plant Backup 240kW Generator

Set to include installation as per specification.

(Price schedule CLINS 10 through 20)

Product/Service Code: 6115

Product/Service Description: GENERATORS AND

GENERATOR SETS, ELECTRICAL

00020 Caballo Dam Backup 25kW Generator Set to include installation as per specification.

(Price schedule CLIN 3 through 4)

Product/Service Code: N028

Product/Service Description: INSTALLATION OF

EQUIPMENT- ENGINES, TURBINES, AND COMPONENTS

Contact Information:

Ryan Taylor rtaylor@usbr.gov

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

50 2 of

Solicitation 140R4024Q0045 BACKUP GENERATORS

Continuation of

Section B- Supplies and Services

B.1 Price Schedule

(a) Offers will be considered for award on the following price schedule, but no offer will be considered for award on only a part of the price schedule.

(b) Offers are subject to the terms and conditions of this solicitation.

(c) Definitions:

(1) CLIN‐Contract Line-Item Number

Backup Generators CLIN Description Quantity Unit Total 1 EB 240 kW Generator Set 1 Lump Sum

2 EB 240 kW Generator Installation 1 Lump Sum

SUBTOTAL

3 Caballo 25kW Generator Set 1 Lump Sum

4 Caballo 25kW Generator Installation 1 Lump Sum

SUBTOTAL

Total Price_____________

Specification for Engine-Generator Sets for

Elephant Butte Power Plant and Caballo Dam

BACKGROUND

The Elephant Butte Field Division (EBFD) is comprised of two sites, Elephant Butte Powerplant (EB) located at 4696 Hwy 51, Truth or Consequences, New Mexico and the Caballo Dam, (CAB) located at

Caballo Dam Rd, Caballo, New Mexico, 30 minutes south of Elephant Butte by vehicle, via I-25 S. EBFD has a need for two Emergency Backup Engine-Generators to replace existing equipment which provide station service to the Elephant Butte Powerplant and Caballo Dam during maintenance and emergency operations. Emergency conditions may result in unscheduled loss of station service power from nominal sources. The Bureau of Reclamation requires that Powerplant and Dam critical loads continue to receive power via secondary power sources (e.g., batteries and generators) and the ability for the operator to monitor generator conveniently for proper operation. (FIST 1-2, Appendix F, B. (7))

SCOPE

The contractor shall remove the existing generator at EB and provide two new Engine-Generator sets to include all installation labor, materials for installation, equipment, commissioning, training, and as-built drawings.

REQUIREMENT

The Contractor shall furnish and install two new Engine-Generator sets complete with accessories as specified below. Reclamation will only accept new generators. No re-manufactured generators or equipment shall be quoted.

EB POWER PLANT GENERATOR

Elephant Butte Power Plant (EB) is located at 4696 Hwy 51, Truth or Consequences, NM 87901.

The EB set shall be suitable for outdoor installation, including tan-colored weatherproof housing. The set shall be complete with engine, engine-cooling- system, propane fuel-storage system, exhaust-system, starting-system, main generator, and control equipment. Design and installation shall comply with NESC and NFPA 58 guidelines.

Generator must have ample and sufficient power and capacity to provide a continuous standby electric power output from the main generator and minimum standby rating of 240 kilowatts (0.8 power factor) at 240/120 volts, 3 phase, 60 hertz, 4,500 ft. above sea level (with propane derate).

The synchronous or rated speed of the set shall not exceed 1,800 revolutions per minute and comply with EPA emission standards.

The new EB Generator will be placed on existing concrete pad with a usable area measuring 14’ X 26‘, Length X Width (see figures 2 and 3).

The EB Generator shall be mounted on a common bedplate with vibration isolators, or equivalent rigid steel frame with vibration isolators.

EB Required Mechanical Components

1. Be a battery started type.

2. Develop sufficient horsepower to drive the Generator and Engine auxiliaries at 100-percent rated full-load output Amperes of the Generator and use not more than 80 percent of the maximum engine horsepower at rated speed.

3. Provide a minimum standby rating of 240 kilowatts (minimum power factor of 0.8) from the

Generator, after propane fuel derate.

4. Provide output of 3-phase, 240/120V, 60Hz.

5. Must have an exhaust system equipped with a residential noise level muffler which will minimize engine noise and carries exhaust gases away from the set, through the top of the external housing and shall maintain housing weatherproofing integrity, utilizing an exhaust rain cap, if necessary to prevent water intrusion.

6. Must have a coolant -jacket heater for cold-weather starting.

7. Generator shall run on a propane fuel system.

8. Provide a propane tank, valves, regulator, tubing, and connections for use of the EB Engine-

Generator utilizing propane as the fuel source.

9. The propane tank shall contain 24 hours of fuel capacity at full load.

10. Propane tank shall be double walled for proper containment rating.

11. The Contractor must provide first fill of propane to commission Generator Set.

EB Required Electrical Components

1. Generator must have an automatic-trip, main line circuit breaker with rating of at least 800 amps, installed in the circuit at the generator to provide for overcurrent and short circuit protection.

2. Generator shall have HMI to monitor operation of the Engine-Generator.

3. Generator must have voltmeter on with indication of the voltage presently being supplied to the station-service load.

4. Must have an ammeter on per phase to check the current presently being used by the station-service load.

5. Must have a frequency meter set to check the frequency being furnished by the Engine-

Generator.

6. Must have IEEE approved connectors connecting existing 3 phase cables and neutral cable to

Engine-Generator sets.

7. Must have Modbus TCP communication capability for future EBFD integration. Listing of all

Modbus points shall be provided at commissioning.

EB Nameplates

1. The Engine-Generator set shall have name plates showing the manufacturer's name, equipment type (such as model number or specification number), kW rating, voltage, frequency, serial number, date of manufacture, and other pertinent data.

2. The Original Equipment Manufacturers (OEM) part number, serial number or component original data plate/information shall not be removed, defaced, or obscured.

EB Information

1. Contractor shall provide warranty information and a manufacture spare parts list to include manufacture part numbers.

EB Additional Equipment

2. Contractor shall provide remote operation and monitoring equipment for EB Engine-Generator via Remote HMI from Powerplant Control Room via Ethernet. This will be installed by the

Government.

3. Contractor shall provide one spare each of all filters and drive-belts for EB Engine-Generator.

Additional Details of EB Concrete pad and connections.

Figure 1. Existing EB Generator Housing with 3-phase Connections disconnected from Generator (2 cables per phase) and 120VAC box for coolant jacket heater is shown.

Figures 2 & 3. EB Photos of existing Generator Set and Load Bank (north-facing and east-facing, respectively). The Load Bank is moveable, and the concrete pad area is outlined in red. The posts on the pad may be removed. The solar panel maintains battery charge on the current system and may be re-mounted as well, with the coordination of the COR.

CAB DAM GENERATOR

Caballo Dam Control Station is located on Caballo Dam Rd, Caballo, NM 87931.

The CAB generator set shall be suitable for outdoor installation, including tan-colored weatherproof housing. The set shall be complete with engine, engine-cooling-system components, fuel-system components, exhaust-system components, starting-system components, main generator, and control equipment. Design and installation shall comply with NESC and NFPA 58 guidelines.

The set shall have ample and sufficient power and capacity to provide a continuous standby electric power output from the main generator and minimum standby rating of 25 kW (0.8 power factor) at

240/120 volts, 3 phase, 60 hertz, 4,300 ft. above sea level (with propane derate).

The synchronous or rated speed of the set shall not exceed 1,800 revolutions per minute and comply with EPA emissions standards.

The new generator will be placed on the existing pad which measure Length X Width (feet): 10’L X 8’ W.

The set, including engine and main generator, shall be mounted on a common bedplate with vibration isolators, or equivalent rigid steel frame with vibration isolators.

CAB Required Mechanical Components

1. Must be a battery started type.

2. Develop sufficient horsepower to drive the Generator and Engine auxiliaries at 100-percent rated full-load output Amperes of the Generator and use not more than 80 percent of the maximum engine horsepower at rated speed.

3. Provide minimum standby rating of 25 kilowatts (minimum power factor 0.8), after propane fuel derate.

4. Provide output of 3-phase, 240/120V, 60Hz.

5. Must have an exhaust system equipped with a residential noise level muffler which will minimize engine noise and carry exhaust gases away from the set, through the top of the external housing and shall maintain housing weatherproofing integrity, utilizing an exhaust rain cap, if necessary, to prevent water intrusion.

6. Must have a coolant-jacket heater for cold-weather starting.

7. Shall supply all required connectors, required gas lines, and connect to existing propane fuel container (see Figure 5).

8. The Generator shall run on a propane fuel system.

9. The Contractor shall provide first fill of propane to commission Generator Set.

CAB Required Electrical Equipment

1. Generator shall have an automatic-trip, main line circuit breaker with rating of at least 800 amps, installed in the circuit at each generator to provide for overcurrent and short circuit protection.

2. Generator shall have HMI to monitor operation the of Engine-Generator.

3. Must have a voltmeter with indication of the voltage presently being supplied to the station-service load.

4. Must have ammeter per phase to check the current presently being used by the station-service load.

5. Must have a frequency meter to check the frequency being furnished by the Engine-Generator.

6. Must have Modbus TCP communication capability for future EBFD integration. Listing of all

Modbus points shall be provided at commissioning.

7. Must have IEEE approved connectors connecting 3 phase cables and neutral cable to Engine-

Generator sets. (See Figure 4 for existing connector reference photograph)

CAB Nameplates

1. The Engine-Generator set shall have name plates showing the manufacturer's name, equipment type (such as model number or specification number), kW rating, voltage, frequency, serial number, date of manufacture, and other pertinent data.

2. The Original Equipment Manufacturers (OEM) part number, serial number or component original data plate/information shall not be removed, defaced, or obscured.

CAB Information

1. Contractor shall provide warranty information on all equipment and a manufacture spare parts list to include manufacture part numbers.

CAB Additional Equipment

2. Shall provide Remote operation and monitoring Equipment for CAB Engine-Generator via

Remote HMI from Caballo Control Room via Ethernet. (Government will install)

3. Provide one spare each of all filters and drive-belts for each Engine-Generator set, EB and CAB, respectively.

Additional Details of CAB Connections & Equipment

Figure 4. Existing CAB connections to existing Generator. (CAB Generator will be removed by Government prior to contractor installation.)

Figure 5. Existing propane tank stamped “500 gal. water capacity.

Below Requirements Apply to both EB and CAB Generator Sets

Table 1. Required Submittals

Number Description Date Due

1 Schedule 14 days after award Combined showing each generator

Delivery and

Installation.

2 Drawing of Layout of Generator 14 days after award For Each Generator Set

3 Commissioning Plan 14 Days prior to installation

For Each Generator Set

4 Warranty 7 days after commissioning and acceptance

For Each Generator Set

5 Parts List 7 days after commissioning and acceptance

For Each Generator Set

6 As-builts 14 days after commissioning and acceptance.

For Each Generator Set

Full payment will not be made until all submittals are accepted and approved by COR.

ASBUILT DRAWINGS AND DATA

1. Provide Drawings of Engine-Generator set, including electrical and mechanical systems of as-built and installed systems within 14 days of installation and acceptance.

2. Electrical drawings shall illustrate all wiring terminations and the controls necessary to accomplish the integrated operation of the Engine-Generator set.

3. All keys and software access to allow the Bureau maintenance personnel to reprogram controllers and governor as needed, shall be provided.

4. A listing of all Modbus points shall be provided at commissioning.

REMOVAL AND INSTALLATION

1. Removal and Installation shall occur during non-irrigation season. The exact dates will be provided by Reclamation once irrigation season is determined, generally ending in October.

Installation and commissioning must be completed before February 2025.

2. The contractor shall be responsible to supply crane and operator to remove the EB Engine-

Generator set and to install both the EB and CAB Engine-Generator sets.

a. Crane contractor and operations must abide by Federal and State DOT, OSHA regulations.

b. The Contractor shall move the old EB generator set to the Elephant Butte Lower Yard at the direction of the COR. (Travel is within Reclamation property and less than 0.35 miles over pavement and gravel road.)

c. The Government will remove the existing CAB generator prior to Contractor installation.

3. The Contractor shall provide all equipment for removal and disconnecting of the housing/hardware, connections, and Engine-Generator set at EB.

a. The existing EB Generator Set is a Cummins 350 kW Standby Emergency AC Generator

i. CECO (Cummins Engine CO.) P.N. 3052031

ii. Model No. CC534C

iii. Serial No. 119601

4. The Contractor shall connect the new equipment to 3-phase Engine-Generator cables and supply any additional cabling, wiring, and connectors needed for the installation of the new

Generators. The existing 3 phase connection at EB is 500 MCM cable, (2 cables per phase) available at the concrete pad shown in figure 1. The existing wired connection at CAB is shown in figure 4.

5. The Contractor shall install and connect a 120VAC receptacle from the existing circuit for the new coolant jacket heater.

6. Shall position the Engine-Generator sets, housing doors, and controls so the operator has at least three feet (3 ft.) for access and egress to controls and maintenance items with housing door open.

7. The entire assembly of Engine-Generators and housings shall be bolted to the concrete pads.

8. Contractor will provide Reclamation with an estimated schedule 14 days after award of the supply and installation of Generator Sets. This will be reviewed, discussed, and approved by the

Contracting Officers Representative (COR). Once schedule is set any issues that affect the timeline will be communicated to COR.

COMMISSION & TESTING

1. The Contractor shall prepare (and submit with schedule, as described in Table 1) a step-by-step commissioning plan to test all control operations, protective devices, and integration, including:

i. Pre-Startup checks/tests & Report

1. Fitting, hose, and guard checks

2. Fluid Levels check.

3. Exhaust & emissions systems check.

4. Battery system testing

ii. Manual Engine-Generator Start-Up and Shut-Down Tests & Report – no load.

1. Startup operation (Locally at unit)

2. Emergency shut-down operation via emergency stop (Locally at unit)

iii. Operational Engine-Generator Tests & Reports

1. The commissioning plan shall include a minimum 2-hour test with load bank. The contractor may use the provided EBFD-supplied resistive load bank for EB Engine-Generator set load bank test.

i. (EBFD-supplied EB load bank details: Make: SIMPLX;

Model: Merlin-250 250kW @1PF, 240/480V, 3PH/3-wire, 60Hz)

2. The commissioning plan shall include a minimum 4-hour test with the real load.

3. Vibrational measurements

4. Performance Standard Tests

5. Protective Relay Calibration

iv. System “trip” functional tests

1. System self-protective tests including warnings and shutdown testing due to over-heat, low oil pressure, low coolant, short circuit, and emergency shutdown.

TRAINING

1. Training shall include a Question & Answer session, equipment walk-through, and hands-on training and should not take more than half a day.

2. Contractor shall provide reference material on the following:

a. How the system operates including information about programming, pre-check, startup, and shutdown procedures.

b. Operations, including fault protection modes, troubleshooting, recovery, and mitigations.

c. System maintenance requirements and recommendations on all serviceable fluids, filters, gaskets, and other associated parts.

d. Future installation and integration of Remote HMI.

3. EBFD will provide a conference room for the Question & Answer session.

4. The Contractor shall coordinate with the COR in scheduling the Question & Answer session, equipment walk-through, and hands-on training.

Site Conditions

Normal work hours are Monday through Thursday, except federal holidays, 7:30 a.m. to 4:00 p.m. If the

Contractor plans to work outside the regular schedule work hours, a request must be made to the COR for approval 72 hours in advance.

The Government has electricity at 120 VAC available for Contractors use. No charge will be made for power obtained from Government source. The Contractor is responsible to provide generators, transmission lines, and distributing power to points of use.

Non-potable water is available on-site at no charge to the contractor. The Contractor is responsible to provide any needed equipment to convey the water to needed site.

At EB, a running-water restroom is available 250 feet from the EB worksite. At CAB, a pit latrine is available 575 feet from CAB worksite. A running-water restroom is available 1 mile from CAB worksite.

The contractor shall be responsible for all clean up and for disposal of waste materials or rubbish from transportation and installation of the generator set. The disposal of waste materials and rubbish shall be in accordance with this paragraph and all applicable Federal, State, and local regulations, standards, codes, and laws. Also, the requirements contained in the Bureau’s “Reclamation Safety and Health

Standards” are applicable to clean up and to dispose waste materials and rubbish. If there is a conflict between the requirements contained in this paragraph, the Bureau’s “Reclamation Safety and Health

Standards”, and other Federal, State, or local regulations, standards, codes, and laws, the more stringent requirements shall prevail. (Contractor cannot dispose of waste in Reclamation dumpster.)

Any damage caused to the existing site or equipment to due to installation of the generators shall be repaired to existing condition. This includes roads, walls, fences, gates, nearby equipment.

SAFETY AND HEALTH

The Contractor shall take proper safety and health precautions to protect the workers, Government employees, the public and the property of others.

The Contractor shall comply with all federal, state, and local laws and standards as well as the Bureau of

Reclamation Manual Reclamation Safety and Health Standards (RSHS), 2009 edition, may be downloaded at http://www.usbr.gov/ssle/safety/RSHS/rshs.html.

http://www.usbr.gov/ssle/safety/RSHS/rshs.html

REQUIRED QUOTE SUBMITTALS

The following information shall be included with offeror;

1. Description of the generator engine sets for each site to include sufficient detail to evaluate compliance with the stated specifications. Including any brochures and/or cut sheets to confirm the generator sets meet the needs of the requirement.

2. Contractor shall have a minimum of 5 years’ of experience installing generator sets. Please provide a minimum of three recent similar projects within the last 6 years. Projects shall include description of project to include size of the generator installed and use, company name, contact, and phone number.

3. Estimated schedule for supply and install.

4. Expressed Warranty generator sets and installation.

5. Contractor shall provide information on vendors that carry authorized parts and service to Truth or Consequences, NM.

This will be a best value buy considering technical capability, schedule, warranty, and price all factors being equal.

If the Contractor fails to include the above required information in their quote, the quote can be found nonresponsive and not be considered for award.

JHandy Highlight

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2023)

---Addendum to 52.212-4---

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's

Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4

Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the

IPP invoice:

Invoice for Generators and installation. Please email copy of the invoice to Ryan Taylor, rtaylor@usbr and cc Jennifer Handy, jhandy@usbr.gov

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

52.252-2 CLAUSES INCOPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.242-15 STOP-WORK ORDER (AUG 1989)

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND LIMITATIONS --http://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the

Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the

COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the

Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting

Officer is authorized to determine if a change is within the scope of the contract; therefore, the

COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting

Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

(End of clause)

WBR 1452.237-80 SECURITY REQUIREMENTS – BUREAU OF RECLAMATION (MAR 2022)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements.

Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the

Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity

Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the

Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the

Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all

Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor immediately, but not later than within

24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S.

citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives

(including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the contracting officer. The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from

Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of

Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code:

the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as

CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation Directives and Standards SLE 02-01 Identifying and Safeguarding Controlled

Unclassified Information (CUI), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

(i) Any Government-furnished information or material does not become the property of the

Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned to the COR for final disposition. Government-furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution. Only with prior authorization from the contracting officer may the Contractor retain the material. The Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know. All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the contracting officer.

Prohibited dissemination or disclosure includes, but is not limited to: permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the Contractor, publication of technical or scientific papers, advertising, disclosure to Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity level, and any other public release. The Contractor shall maintain, and furnish upon request of the contracting officer, records of the names of individuals who have access to sensitive material in its custody and the sensitive material to which the individuals had access. All questions regarding information security, access, and control shall be referred to the COR.

(ii) The Contractor shall not release to anyone outside the Contractor’s organization any sensitive, or otherwise protected information, regardless of medium in which it is contained (for example, film, tape, document, electronic), pertaining to any part of this contract or any Reclamation program or activity, unless the contracting officer has given prior written approval. This includes, but is not limited to, news releases, marketing promotions, articles, interviews, reports, social media posts, and any other media releases. Requests for approval shall identify the specific information to be released, the medium to be used, the purpose for the release, and a description of the need-to-know. The Contractor shall submit its request to the contracting officer ten business days before the proposed date for release. Subcontractors shall submit requests for authorization to release through the prime Contractor to the contracting officer.

(iii) The Contractor shall notify the COR immediately when known or suspected loss/compromise of sensitive information or other documents, notes, drawings, sketches, reports, photographs, exposed film or similar information which may affect the security interests of Government has occurred. This requirement extends to employees and other personnel working on behalf of the

Contractor, and expands responsibility to include prompt reporting of security issues, including observed or subsequently discovered efforts by unauthorized persons to gain unauthorized access to sensitive information.

(2) Classified Information.

(i) The disclosure of U.S. Government documents by third parties can result in damage to our national security. While this contract may not deal directly with classified information, each contractor is obligated to protect classified information pursuant to all applicable laws and to use

Government information technology systems in accordance with agency procedures so that the integrity of such systems is not compromised.

(ii) Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites, or other electronic or non-electronic media) do not alter the documents' classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by Federal employees and contractors, until it is declassified by an appropriate U.S. Government authority. Executive Order 13526, Classified National Security

Information (December 29, 2009), Section 1.1.(c) states, "Classified Information shall not be declassified automatically as a result of any unauthorized disclosure of identical or similar information." Although the Department has taken steps to prevent access to publicly disclosed classified materials from Departmental computers, it is important to understand our continuing duties and responsibilities in this regard.

(iii) Contractors (which include all employees of the contractor, as well as subcontractors and its employees performing work for the contractor) are reminded of the following obligations with respect to the treatment of classified information and the use of unclassified government information technology systems:

(iv) The contractor shall not, while using unclassified Government computers or other devices

(such as phones or tablets) access documents that are marked classified (including classified documents made publicly available by a third party), as doing so risks that material still classified will be placed onto unclassified systems. This requirement does not restrict contractor access to unclassified, publicly available news reports (and other unclassified material) that may in turn discuss classified material, as distinguished from access to underlying documents that themselves are marked classified (including if the underlying classified documents are available on public web sites or otherwise in the public domain).

(v) For contracts that require access to classified information, the…