Sol_140R4024Q0003.pdf

Solicitation No. 140R4024Q0003

PROVO and PG Facilities Maintenance

INTERIOR REGION 7 • UPPER COLORADO

BASIN SALT LAKE CITY REGIONAL OFFICE

ACQUISITION MANAGEMENT DIVISION

PROVO AREA OFFICE

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R40

125 South State Street, Room 8100 Regional Office Upper Colorado Region Bureau of Reclamation

0009910011 CODE 16. ADMINISTERED BYCODE

X

X

X

561210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR40

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

12/11/2023 1100 MS

11/16/2023

8015243722Timothy Leff (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R4024Q0003

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 38 0040632450OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Salt Lake City UT 84138

TELEPHONE NO.

17a. CONTRACTOR/

Provo UT 84606-7317 302 East Lakeview Parkway Provo Area Office Bureau of Reclamation-UC-PAO

15. DELIVER TO

Salt Lake City UT 84138 125 South State Street, Room 8100 Regional Office Upper Colorado Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$47

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 01/01/2024 to 12/31/2024

00010 Provo and PG Facilities Maintenance Product/Service Code: Z2NB Product/Service Description: REPAIR OR ALTERATION

OF HEATING AND COOLING PLANTS

Delivery: 12/31/2024

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Travis Stephens

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00020 Option Yr One PG and Provo Facilities Maintenance

(Option Line Item)

Anticipated Exercise Date 11/01/2024

Product/Service Code: Z1EB

Product/Service Description: MAINTENANCE OF

MAINTENANCE BUILDINGS

Period of Performance: 01/01/2025 to 12/31/2025

00030 Option Yr 2 Provo and PG Facilities Maintenance

(Option Line Item)

Anticipated Exercise Date 11/01/2025

Product/Service Code: Z1EB

Product/Service Description: MAINTENANCE OF

MAINTENANCE BUILDINGS

Period of Performance: 01/01/2026 to 12/31/2026

00040 Option Yr 3 Provo and PG Facilities Maintenance

(Option Line Item)

Anticipated Exercise Date 11/01/2026

Product/Service Code: Z1EB

Product/Service Description: MAINTENANCE OF

MAINTENANCE BUILDINGS

Period of Performance: 01/01/2027 to 12/31/2027

00050 Option Yr 4 Provo and PG Facilities Maintenance

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

38 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 38

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R4024Q0003

(Option Line Item)

Anticipated Exercise Date 11/01/2027

Product/Service Code: Z1EB

Product/Service Description: MAINTENANCE OF

MAINTENANCE BUILDINGS

Period of Performance: 01/01/2028 to 12/31/2028

00060 Six Month Extension 52.217-8 Provo and PG

Facilities Maintenance

(Option Line Item)

Anticipated Exercise Date 12/01/2028

Product/Service Code: Z1EB

Product/Service Description: MAINTENANCE OF

MAINTENANCE BUILDINGS

Period of Performance: 01/01/2029 to 06/30/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

PG and Provo Facilities Maintenance 140R4024Q0003

COMBINED

SYNOPSIS/SOLICITATION

PG and Provo Facilities Maintenance Pleasant Grove and Provo Utah

140R4024Q0003

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

Solicitation number 140R4024Q0003 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06 effective October 2023.

This procurement is a total small business set aside under NAICS 561210 Facility Support Services with an associated small business size standard of $47 Million.

The Government contemplates a Firm Fixed Price contract resulting from this solicitation without negotiation.

Period of Performance for this contract is for a 5-year period as follows, if options are exercised:

Base year award January 1, 2024 through December 31, 2024 Option year one January 1, 2025 through December 31, 2025 Option year two January 1, 2026 through December 31, 2026 Option year three January 1, 2027 through December 31, 2027 Option year four January 1, 2028 through December 31, 2028 Six Additional Months Option January 1, 2029 through June 30, 2029

Submission responses to this notice SHALL include:

1. Reference Solicitation number 140R4024Q0003 on all documents.

2. A capability statement for your company that provides similar work as identified in the Performance Work Statement.

3. Schedule B Continuation pricing for base and all option years.

4. Contact information for 3 References for prior work experience that supports technical capability to perform the services identified in the performance work statement. This information should include a contact name and phone number that can provide a reference. It should also include a summary of the work performed, any issues that were encountered and how they were handled.

5. Your company name, address, and Government Point of Contact with contact phone number and email address.

Offeror must submit Representations and Certifications in accordance with the provision at FAR 52.204-8 Annual Representations and Certifications. Responsible sources must be registered and active in the System for Award Management (SAM) database in order to receive an award.

Quotes are due on December 11, 2023 by 11:00am Mountain Time via email to tleff@usbr.gov.

All questions/inquiries must be submitted to the Contracting Officer via email, tjstephens@usbr.gov or contract specialist tleff@usbr.gov no later than December 04, 2023 by 11:00am Mountain Time.

A pre-award site visit will be conducted November 29, 2023 at 09:00am Mountain Time. Interested parties will meet Jeremy Fowler in the lobby of the Provo Area Office located at 302 East 1860 South, Provo, Utah 84606. Immediately following the visit interested parties will proceed to the Pleasant Grove Maintenance Building located at 315 West 1100 North Street, Pleasant Grove, Utah, 84062 and continue the site visit at that location. Interested parties shall contact Jeremy Fowler in advance of the site visit via email at jsfowler@usbr.gov to coordinate access requirements.

If this solicitation is amended, all terms and conditions that are not amended remain unchanged.

Offeror shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

The Government intends to evaluate quotes and award without discussions. Therefore, the initial quote should contain the offeror’s best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.

Offerors must give special attention to the provisions/clauses in this solicitation. It is the offeror’s responsibility to be familiar with the applicable provisions/clauses. The provisions/clauses may be accessed in full text at https://www.acquisition.gov/browse/index/far mailto:jsfowler@usbr.gov https://www.acquisition.gov/browse/index/far

Continuation Schedule B

1. Quotes will be considered for award on the following price schedules but no quote will be considered for award on only part of the price schedules.

a. Each option period must be completed for evaluation purposes and should include a total for each year in addition to a total for all 5 years.

b. Identify any additional labor categories necessary to complete the work if needed.

2. Quotes are subject to the terms and conditions of the solicitation.

3. Definitions:

a. CLIN- Contract Line Item Number

BASE YEAR January 1, 2024 through December 31, 2024 Item Labor Category Hours Labor

Rate Amount

1 HVAC

Maintenance

2 Electrical Maintenance 3 Solar Maintenance 4 Plumbing Maintenance 5 Scheduler 6 Customer Service

Representative 7 Emergency

Response 8 Other

Subtotal Base Year

Option YEAR One January 1, 2025 through December 31, 2025

Item Labor Category Hours Labor Rate

Amount

1 HVAC

Maintenance

2 Electrical Maintenance 3 Solar Maintenance 4 Plumbing Maintenance 5 Scheduler 6 Customer Service

Representative 7 Emergency

Response 8 Other

Subtotal Option Year One

Option YEAR Two January 1, 2026 through December 31, 2026

Item Labor Category Hours Labor Rate

Amount

1 HVAC

Maintenance

2 Electrical Maintenance 3 Solar Maintenance 4 Plumbing

Maintenance 5 Scheduler 6 Customer Service

Representative 7 Emergency

Response 8 Other

Subtotal OptionYear Two

Option YEAR Three January 1, 2027 through December 31, 2027 Item Labor Category Hours Labor

Rate Amount

1 HVAC

Maintenance

2 Electrical Maintenance 3 Solar Maintenance 4 Plumbing Maintenance 5 Scheduler 6 Customer Service

Representative 7 Emergency

Response 8 Other

Subtotal Option Year Three

Option YEAR Four January 1, 2028 through December 31, 2028

Item Labor Category Hours Labor Rate

Amount

1 HVAC

Maintenance

2 Electrical Maintenance 3 Solar Maintenance 4 Plumbing Maintenance 5 Scheduler 6 Customer Service

Representative 7 Emergency

Response 8 Other

Subtotal Option Year Four

Six Additional Months Option January 1, 2029 through June 30, 2029 Item Labor Category Hours Labor

Rate Amount

1 HVAC

Maintenance

2 Electrical Maintenance 3 Solar Maintenance 4 Plumbing Maintenance 5 Scheduler 6 Customer Service

Representative 7 Emergency

Response 8 Other

Subtotal Additional Six Months Option

Statement of Work

GENERAL:

The Bureau of Reclamation requires maintenance for the Provo Area Office (PAO) and Pleasant Grove Maintenance Building (PGMB). The Provo Area Office is located at 302 East Lakeview Parkway, Provo, Utah 84606 and the Pleasant Grove Maintenance Building is located at 315 West 1100 North Pleasant Grove, Utah 84062.

The contractor shall furnish ONLY qualified, experienced, drug-free, and safety-oriented personnel, tools, equipment and expertise necessary to maintain the heating, cooling, ventilation, HVAC plumbing, electrical, solar and lighting components throughout the interior and exterior of the PAO and PGMB facilities.

The contractor shall comply with the safety and health requirements both incorporated into this Performance Work Statement, the QASP, and the Clauses incorporated with this requirement.

Provo Area Office PAO is a 57,000 square foot building and comprised of an open-design office area containing private offices and cubicle clusters, a cluster of warehouse bays (4), a materials lab and a front and rear parking area. The building is heated by a Riello modular boiler system that supplies heated water-based solution to 54 VAV boxes located in the ceiling throughout the building. The building is cooled by a York chiller system that supplies chilled water (30 percent propylene glycol/water solution) to five air handler rooms throughout the building. Control of the heating and cooling system is through an Alerton Direct Digital Control (DDC) system. The VAVs, Air Handler Rooms and Boiler Room have been retrofitted with new controls for the valves and motors that are controlled by the DDC system. The electrical motors for the supply and return air fans have been retrofitted with new high efficiency motors and Variable Frequency Drives. The circulation pumps for the heated and chiller water in the boiler rooms have been retrofitted with new high efficiency motors and Variable Frequency Drives. Control of the building heating and cooling system is through a central standalone computer. The building has been fitted with ceiling fans that are also controlled by the Alerton control system. The fans de-stratify the air in the higher portions of the building. The contractor shall maintain the interior building temperature between 68-72 °F. Maintenance bays are heated by five Reznor UEAS-130, two UEAS-180 and one UDAP-75 ceiling mounted unit heaters. Five of the units utilize condensate water pumps to pump water into the roof drains. The PAO building LED lighting is managed by the Alerton computer control system, Watt-Stopper system and incorporates occupancy sensors. Offices around the perimeter of the building include dimming capability based on ambient light. The contractor shall ensure operation of the lighting system is maintained to ensure lights are off during unoccupied times and all relays and sensors are functioning properly. Inspect building lighting and report any bulb outages to Reclamation COR. PAO has a 25 kw PV Solar system to offset city provided power. See attachment 1-PAO for reference as-built drawings.

Pleasant Grove Maintenance Building PGMB is a newly constructed 9,567 square foot building and comprised of office space and maintenance bay areas. The office area is heated and cooled with Variable Refrigerant Flow system (VRF) comprised of a Heat Recovery System with an outdoor unit. The VRF is connected to two (2) indoor refrigerant heat recovery units with a single refrigerant piping system connecting to six (6) ceiling concealed fan coil units. All concealed fan coil units have filter boxes that include 2-inch MERV 13 Filters. An electric duct heater provides preheated air prior to reaching fan coil units increasing efficiency. Indoor air quality is managed by an RenewAire Energy Recovery Ventilator System. The Information Technology (IT) Server Room has one (1) dedicated ductless split system to provide heating & cooling. The systems are controlled by individual thermostats. The contractor shall maintain the interior of the office portions of the PGMB temperature between 68-72 °F. The contractor shall maintain the IT Room between 65-72 °F. The maintenance bay area shall be maintained between 60-64 °F during the winter season.

The maintenance bay area is heated by two (2) ceiling mounted radiant Heat Burners and cooled by a Champion Evaporative Cooler and a 12-foot ceiling fan. The storage room and library adjacent to the maintenance bay are heated and cooled with one (1) ceiling concealed fan coil unit and controlled by a single thermostat. The maintenance bay has four

(4) Loren Cook Exhaust Fans supporting the bay, shop pit and welding shop. Makeup air is provided by two wall mounted 54-inch by 48-inch louvers.

The PGMB LED lighting control strategy includes occupancy sensors in all offices, conference rooms, corridors, and restrooms. For rooms with windows, LED light fixtures within 15 feet of the windows utilize photocells allowing for dimming based on existing ambient light. Inspect building lighting and report any bulb outages to Reclamation COR.

PGMB has a 67 kw PV Solar system to offset city provided power. See attachment 2- PGMB for referenced 100% CD drawings.

Contractor Requirements

• The contractor shall have a minimum of 5 years of building mechanical maintenance experience.

• The contractor shall possess a natural gas certification from the Rocky Mountain Gas Association and it shall be submitted to the COR for acceptance within 14 days of contract award.

• The contractor shall be certified to perform work on Reillo boilers and York chillers.

Certifications shall be submitted to the COR for acceptance within 14 days of contract award.

• The contractor shall be certified to perform work on Watt-Stopper & Alerton Control Systems. Certifications shall be submitted to the COR for acceptance within 14 days of contract award.

• The contractor shall be reachable by phone 24 hours a day, 7 days a week for emergency response calls.

• The contractor shall provide a list of all personnel that will be involved in this contract with name and phone number.

• The contractor shall be able to physically respond to emergency situations within 2 hours of notification. All the contractor’s employees that will be working onsite must be US Citizens or Nationals and speak, read, and write English and be able to pass a background check.

• In accordance with Section 608 of the Clean Air Act, all the contractor’s employees that will be working on devices containing refrigerants must be certified by the U. S. Environmental Protection Agency to handle such refrigerants. Certifications shall be submitted to the COR for acceptance within 14 days of contract award.

TASKS:

Equipment maintenance checks are defined as inspections of the equipment to assure proper operation in accordance with the manufacturer’s operation and maintenance requirements.

A maintenance checklist containing the tasks listed below shall be submitted to the COR for approval within 14 days of contract award and shall be used to record the tasks completed. Any changes to the checklist shall be approved by the COR. All checklists shall reflect manufacturer’s recommendations for preventive maintenance checks and services. The vendor shall annotate the status of all tasks. The completed checklists shall be submitted to the COR monthly; however, Reclamation may review the current checklist at any time. The contractor shall perform, at a minimum, the following tasks according to the schedule indicated on the QASP for the Provo Area Office and Pleasant Grove Maintenance Building:

Weekly Tasks

Provo Area Office Boiler Room:

• Check status lights on the main Automatic Temperature Control panel.

• Evaluate operation, check for proper settings, observe, and adjust building temperatures as required.

• Enter subterranean tunnels and cycle the sump pumps to verify standby operation (confined space precautions must be employed). Verify alarms are working properly.

• Verify proper flow in the main chilled water and hot water pumps by observing the gauge pressure.

• Check the status lights on the motor control center.

• Check and adjust the water levels on the chilled and hot water expansion tanks.

• Check the incoming feed water pressures and maintain the fluid level and pressure on the heating and cooling loops. Reset if necessary.

• Check variable frequency drives status and record values displayed on log. Verify the drives are running within the Manufacturer’s standards for temperature and voltage input and output for the entire system during operation. Check for signs of noise from the VFD which may be an indication of more in-depth maintenance.

Provo Area Office & Pleasant Grove Maintenance Building

PV Solar System

• Visually inspect system wiring per manufactures inspection guides.

• Inverters-inspect per manufactures inspection guidelines and verify inverters are operating correctly. Notify Reclamation of any errors.

Mechanic Pit

• Verify operation of ventilation system is operational and functioning correctly.

Additional Weekly Winter Tasks (October through March or during operation of the boilers)

Provo Area Office

• Blow down the low water cutoff in the boiler.

• Test the boiler high and low temperature and pressure limits and the cycling controls.

• Reset the boiler temperature control set points to correspond with the outdoor conditions (e.g., as the season grows colder, the boiler temperature needs to be set slightly hotter and vice versa).

• Check water level in condensation trap on boiler flue and adjust if necessary.

• Inspect main and supplemental draft blowers.

• Check boiler to assure they are staying within the manufacturer’s recommended temperature ranges.

Additional Weekly Summer Tasks (April through September or during operation of the chiller)

Provo Area Office

• Check and adjust temperature drop on chiller barrel.

• Check refrigerant levels.

• Inspect chiller components for wear, defects and proper function. Identify and correct any problems including any abnormal sounds.

• Cycle both circuits and inspect refrigerant piping and hangers for proper support and to ensure that the Hydra-Zorb clamps are in place.

Provo Area Office Fan Rooms #1 through #5:

• Correlate temperatures to chilled water pump and valve operation and adjust if necessary.

• Check and adjust blower for proper static pressure output.

• Check high efficiency motor temperatures and record value on log. Verify motors are running within Manufacturer’s temperature ratings.

• Check variable frequency drives status and record values displayed on log. Verify the drives are running within the Manufacturer’s standards for temperature and voltage input and output for the entire system during operation. Check for signs of noise from the VFD which may be an indication of more in-depth maintenance.

• Check for vibrations in the equipment housing and belts and correct for quiet operation. Listen to the return and supply fan bearing for any noticeable changes in noise. Check the bearing temperatures for the return and supply fan to monitor temperature rises. Log the temperatures and note any noises.

• Check return air fan operation (rooms 1, 2 and 4 only).

• Check tunnel pumps and alarms (rooms 1 & 2 only) for air quality to keep tunnels dry in compliance with the Air Quality Report and to protect the integrity of the Ethernet/communication cables.

Provo Area Office Chiller:

• Check oil levels on both circuits and maintain at factory specs.

• Check refrigerant levels, check pressures and safeties.

• Inspect refrigeration piping for leaks.

• Check Vibrasorbers on both chiller and condenser.

• Check closed loop water.

• Check chiller operation, i.e., staging and hot gas operation.

• Inspect chiller insulation and compressor noise eliminators.

Provo Area Office & Pleasant Grove Maintenance Building Telephone/Storage room:

• Check emergency lighting panel for proper input and output voltages.

• Check battery water levels. Add distilled water if necessary.

• Check lighting controls for proper function.

• Test photocell operation for the parking and outside lights.

Provo Area Office & Pleasant Grove Maintenance Building Janitorial closet:

• Inspect culinary hot water recirculation pumps.

Pleasant Grove Maintenance Building

• Enter subterranean maintenance pit and cycle the sump pumps to verify standby operation. Verify alarms are working properly.

Monthly Tasks (in addition to above) Provo Area Office

• Check propylene glycol/water solution levels in the heating and cooling water closed loop systems and adjust if necessary to maintain manufacturer recommended percentage.

• Gauge the chiller to check proper compressor operation (summer).

• Remove the belt housings on the blower fans and inspect the belts for irregular or excessive wear, adjust, furnish, and replace as necessary. Equipment sheaves shall also be inspected at the time of belt inspection for proper attachment to the equipment, wear and proper contact with the belt.

• Check starter connections on all fan motors. Ensure that all connections are securely fastened, and connectors are clean.

• Verify Alterton control operations for correct calibration within the established set points. Notify the building manager when corrections of the control system are necessary.

• Verify and check set-points in Reillo boiler and tune. Any changes to the boiler or its settings must come from an authorized Reillo Service Technician.

Quarterly items (Oct, Feb, May, and Aug) Provo Area Office

• Check all ten exhaust fans on the roof for proper function.

• Check thermostats through the DDC controls throughout the building for proper settings.

• Check warehouse heating and cooling units for proper function.

• Clean condensers and inspect for leaks. Repair as necessary. Check operating controls to condensers and verify that fans are running properly.

• Inspect condenser safeties for proper function.

• Oil the hot water and chilled water pumps.

• Check the lighting controls for proper function.

• Check all timers and adjust for daylight savings.

• Check and lubricate all dampers in the air handler rooms to assure proper function.

• Check water heaters operation with associated pump and hub. Check water temperature to ensure it is within specifications. Check blow-off valves for proper function.

• Furnish and replace building air handler filters in all 5 air handler rooms. Filters shall be medium efficiency of 8 MERV.

• Check and clean the internal components of all VFDs to remove dust and other contaminants from the external parts. Use non- static air recommended by the VFD manufacturer to remove buildup of dust to the heat sink and other internal parts. Check connections on the units for looseness due to thermal expansion or vibration. Check internal parts for looseness due to vibration and age of unit.

Pleasant Grove Maintenance Building

• Check all ten exhaust fans for proper function.

• Check thermostats throughout the building for proper settings.

• Check Maintenance Bay heating and cooling units for proper function.

• Clean outdoor VRF and inspect for leaks. Check operating controls to condensers and verify that fans are running properly.

• Inspect outdoor VRF safeties for proper function.

• Oil the hot water and circulation water pumps.

• Check the lighting controls for proper function.

• Check all timers and adjust for daylight savings.

• Check and lubricate all louvers and dampers to assure proper function.

• Check water heaters operation with associated pump and hub. Check water temperature to ensure it is within specifications. Check blow-off valves for proper function.

• Furnish and replace building Energy Recovery Unit filters. Filters shall be medium efficiency of 8 MERV per manufacturer’s specifications.

• Furnish and replace VFR Indoor Fan Coil Unit Filter Boxes. Filters shall be 2-inch pleated 13 MERV per manufacturer’s specifications.

Semi-annual (May and Oct) Provo Area Office

• Check that each thermostat is functioning.

• Visually inspect each VAV box in the ceiling, check for leaks and operation of direct digital controls, valves and damper. Correct all leaks that are found in heating core, valves or piping by notifying the building manager to arrange for repair under modification to the contract.

• Lube air handlers and main pumps.

• Check and, if needed, calibrate controls in all five fan rooms and boiler room.

Annual Provo Area Office

• Check and, if necessary, calibrate DDC controls.

• Check and test all safeties on boiler. Boiler vessels and burner combustion systems must be inspected, and work be performed by authorized Reillo Service Technician.

• Check burner head and blower for wear or damage. Inspect for any burn marks or perforations.

Ignition electrode and flame rod shall be inspected annually. Inspect the electrodes periodically for signs of fouling, displacement, or other damage.

Provo Area Office & Pleasant Grove Maintenance Building

• Check batteries and operation of emergency lighting.

• Completely drain & refill water heater per manufactures maintenance instructions. Coordinate timing of drainage with Reclamation. Check controls and safety valves on water heaters for proper operation. Note any leaks that may require future replacement of the water heaters or valves.

Seasonal

Provo Area Office

• Perform Fall/Winter inspection of the six (6) bay Reznor unit heaters and the three (3) vestibule door heaters.

• Verify five (5) unit heater condensate water pumps are operating correctly.

• Furnish and replace the filters in vestibule doorway heaters and in the warehouse mezzanine.

Pleasant Grove Maintenance Building Perform Fall/Winter inspection of the bay unit heaters

• Check condition of forced air blower scroll and motor. Dirt and dust may be blown or vacuumed from the blower.

• Check condition of burner. Remove any foreign objects or debris from inside the burner box or burner cup.

• Inspect the igniter. Replace igniter if there is excessive wear or erosion, breakage or other defects.

• Be sure the burner observation window is clean and free of cracks or holes. Clean or replace as necessary.

• Check the flue pipe for soot or dirt and reattach to the heater after cleaning as necessary.

• Clean the reflector sections.

• Check and be sure vent terminal and fresh air inlet are free from obstructions.

• Check the inside of the heat exchanger tube visually with a flashlight. If carbon or scale are present, scrape or otherwise remove deposits.

Evaporative Cooler Spring Start-Up

• Belt tension. Check belt tension and readjust if needed.

• Grease bearings. The blower bearings in this unit should be greased once a year with ball bearing grease.

• Cleaning pads. Annually, or when required, using a garden hose with nozzle, back wash to clean out the openings, then clean off the inlet face any scale or other obstruction to the passages.

• Pad replacement. The pads should be replaced after 5 years.

• Slight scraping may be required to remove hardened scale on the pump. Cleaning the pump is necessary once a year at start-up.

• Clean the pump and turn the impeller to ensure free operation. Remove the pump spout and check for any blockage.

• Bleed off. Check bleed-off valve to be sure it is not clogged.

Winter Shut Down

• Drain water. Drain all the water out of the cooler and water supply line when not in use for prolonged periods. Keep the water line disconnected from both the unit and water supply so that it does not freeze.

• Disconnect from power supply when not in use for extended periods of time.

• Cover unit with weatherproof cover as recommended by manufacturer.

Emergency Response The contractor shall be reachable by phone 24 hours a day ,7 days a week for emergency response calls.

• The contractor shall be able to physically respond to emergency situations within 2 hours of notification.

• The contractor shall provide a list of all personnel that will be involved in this contract with name and phone number.

Tasks for emergency response calls may include but is not limited to the following:

• Diagnose problems with the system. This does not include repairs. Please see additional work section below

• Reset and restore HVAC and lighting system to normal operations after any system shutdown

• Record all hours worked associated with the emergency call back and submit to COR.

Additional Work The contractor shall keep a detailed record of any work that is required in addition to the above listed tasks and notify the Government of required repairs. Repairs to the system are not covered under this contract. Any repairs will be handled under a separate contract.

Security Requirements The contractor shall obtain Personal Identity Verification (PIV) security cards from Reclamation for access to the building and to the rear parking lot. The contractor’s employees must pass a background check before security cards will be issued.

Delivery The contractor shall establish a schedule for executing the above listed tasks to ensure regular time intervals between performances (i.e., so that the tasks are performed at the same time each week, each month, each quarter etc.).

Provo Area Office work shall be performed within the hours of 7:30 am and 4:30 pm Monday through Friday, excluding Federal holidays.

Pleasant Grove Maintenance Building work shall be performed within the hours of 7:30 am and 4:30 pm Tuesday through Thursday, excluding Federal holidays.

Equipment The contractor is required to provide all tools and equipment necessary to perform maintenance work. Reclamation will not provide tools, equipment, ladders, filters, belts, personal protective equipment, and gloves.

Clean up The contractor is responsible for all cleanup of equipment and areas related to maintenance work performed under this contract. Good housekeeping shall be maintained in all boiler and air handler rooms.

Quality Assurance Surveillance Plan

Reclamation recognizes the responsibility of the contractor to carry out performance and quality control of the Tasks in the Performance Work Statement. The QASP focuses on the level of performance required by the Performance Work Statement and the contractor’s schedule required in the Delivery section, above, rather than the methodologies used by the contractor to complete the Tasks. Reclamation intends to use measurable performance standards, in terms of timeliness and quantity, to measure/monitor the contractor’s performance against their schedule. In conduct of this QASP, Reclamation will utilize random sampling and customer input to determine the contractor’s level of performance as follows:

• Random Sampling: Reclamation personnel will randomly review contractor documentation of tasks completed and visually inspect the facilities to assess the completion of the tasks.

• Customer Input: Customer comments and complaints received will be evaluated to validate contractor performance of the tasks.

The contractor shall establish a schedule for executing the below listed tasks to ensure regular time intervals between performances (i.e., so that the tasks are performed at the same time each week, each month, each quarter etc.) per building schedules below.

• Provo Area Office -work shall be performed within the hours of 7:30 am and 4:30 pm Monday through Friday.

• Pleasant Grove Maintenance Building- work shall be performed within the hours of 7:30 am and 4:30 pm Tuesday through Thursday.

Task Description Performance Standard Mm Minimum Acceptable Quality Level

Weekly Tasks Complete the identified tasks weekly per building schedule above

Complete 100% of the required tasks each week during the specified hours. The building is maintained between 68-72 °F

Monthly Tasks Complete the identified tasks Monthly per building schedule above

Complete 100% of the required tasks each month during the specified hours.

The building is maintained between 68-72 °F

Quarterly Tasks Complete the identified tasks Quarterly per building schedule above

Complete 100% of the required tasks each quarter during the specified hours. The completed checklist is submitted to the COR. The building is maintained between 68-72 °F

Semi-Annual Complete the identified tasks semi-annually per building schedule above

Complete 100% of the required tasks semi-annually during the specified hours. The building is maintained between 68-72 °F

Annual Tasks Complete the identified tasks annually per building schedule above

Complete 100% of the required tasks annually during the specified hours. The building is maintained between 68-72 °F

Seasonal Tasks Complete the identified tasks seasonally per building schedule above

Complete 100% of the required tasks seasonally during the specified hours. The building is maintained between 68-72 °F.

PGMB bays are maintained between 60-64 °F in winter.

Emergency Response Physically respond to emergency situations within 2 hours of notification.

Problem diagnosed and/or system successfully reset and restored to normal operations after any system shutdown 100% of the time.

PG and Provo Facilities Maintenance Solicitation 140R4024Q0003

Clauses and Provisions:

The provision at 52.212-1, Instructions to Quoters-Commercial applies to this acquisition. Addendum to 52.212-1 substitutes the term “quote” where the term “offer” appears in the provision.

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical Capability – to include Management Plan, Safety and Security Plan, and Contractor Requirements

2. Past Performance – to include at least 3 projects performed in the last 5 years of the same size, scope and complexity and include references

3. Price

Technical and Past Performance when combined will be considered greater when compared with price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following Clauses Apply to the Solicitation and Any Subsequent Award for this Procurement:

52.252-2, Clauses Incorporated by Reference (FEB 1998). Any Clauses incorporated by Reference can be found in full text at: https://www.acquisition.gov/far

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

---Addendum to 52.212-4---https://www.acquisition.gov/far

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 Days.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

(End of clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-

INVOICE PROCESSING PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor shall also submit an electronic copy of the IPP invoice to TLEFF@USBR.GOV https://www.ipp.gov./ mailto:TLEFF@usbr.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JUN 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub.

L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

mailto:IPPCustomerSupport@fiscal.treasury.gov

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[ X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[ ] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

[ ] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

[ ] (5) [Reserved].

[ ] (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of

Div.

C).

[ ] (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016)

(Pub. L. 111-117, section 743 of Div. C).

[ ] (8) 52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023) [X] (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note).

[ ] (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct

2018) (41 U.S.C. 2313).

[ ] (11) [Reserved].

[ ] (12) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) (15 U.S.C. 657a).

[ ] (13) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct

2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C.

657a).

[ ] (14) [Reserved] [X] (15) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644). [ ] (ii)

Alternate I (Mar 2020) of 52.219-6.

[ ] (16) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644). [ ] (ii) Alternate I (Mar 2020) of 52.219-7.

[X] (17) 52.219-8, Utilization of Small Business Concerns (Oct 2022) (15 U.S.C. 637(d)(2) and (3)). [ ]

(18) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2022) (15 U.S.C. 637(d)(4)).

[ ] (ii) Alternate I (Nov 2016) of 52.219-9. [ ] (iii) Alternate II (Nov 2016) of 52.219-9. [ ] (iv) Alternate III (Jun 2020) of 52.219-9. [ ] (v) Alternate IV (Sep 2021) of 52.219-9 [X ] (19) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)). [ ] (ii) Alternate I (Mar 2020) of 52.219-13.

[X] (20) 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 637(a)(14)).

[ ] (21) 52.219-16, Liquidated Damages-Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)).

[ ] (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct 2022) (15 U.S.C. 657f).

[X] (23) (i) 52.219-28, Post Award Small Business Program Representation (Mar 2023) (15 U.S.C.

632(a)(2)). [ ] (ii) Alternate I (MAR 2020) of 52.219-28.

[ ] (24) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (Oct 2022) (15 U.S.C. 637(m)).

[ ] (25) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) (15 U.S.C. 637(m)).

[ ] (26) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C.

644(r)). [ ] (27) 52.219-33, Nonmanufacturer Rule (Sep 2021) (15U.S.C. 637(a)(17)).

[X ] (28) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

[X ] (29) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Dec 2022) (E.O.13126).

[X] (30) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

[X] (31) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

[ ] (ii) Alternate I (Feb 1999) of 52.222-26.

[X] (32) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212). [ ] (ii) Alternate I (Jul 2014) of 52.222-35.

[X] (33) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793). [ ]

(ii) Alternate I (Jul 2014) of 52.222-36.

[X] (34) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

[X ] (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

[X] (36) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O.

13627).

[ ] (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[ ] (37) 52.222-54, Employment Eligibility Verification (May 2022). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in 22.1803.)

[ ] (38) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off- the-shelf items.)

[ ] (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[X] (39) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

[X] (40) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

[ ] (41) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

[ ] (ii) Alternate I (Oct 2015) of 52.223-13.

[ ] (42) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

[ ] (ii) Alternate I (Jun 2014) of 52.223-14.

[X] (43) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42 U.S.C. 8259b).

[ ] (44) (i) 52.223-16, Acquisition of EPEAT®-Registered…