Sol_140R4023R0016_Amd_0002.pdf

(x)

140R4023R0016 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Salt Lake City UT 84138

R40

125 South State Street, Room 8100 Regional Office Upper Colorado Region Bureau of Reclamation

03/10/20230002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/10/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to update provisions L.11 WBR 1452.215-81 PROPOSAL

INSTRUCTIONS MAR 2021 and M.3 WBR 1452.215-83 EVALUATION FACTORS FOR AWARD - COST OR PRICE

PREDOMINANCE - BUREAU OF RECLAMATION MAR 2021. These changes include updates to the Small

Business goals and to Phase I Evaluation Factor 2 (both in Sections L & M). Also a correction to Phase I Evaluation Factor 1 & Phase I Evaluation Factor 3 (Section L). All updates have been highlighted. The provisions in this amendment fully replace the provisions in the original solicitation.

Attached to this amendment are all clarification questions submitted and Reclamation's answers to them.

Period of Performance: 05/15/2024 to 06/30/2029

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Ashton Jones

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation Document No.

140R4023R0016-0002

Document Title

NGWSP SJLWTP

L.11 WBR 1452.215-81 PROPOSAL INSTRUCTIONS MAR 2021

This procurement will be conducted in accordance with FAR Part 15 and FAR Subpart 36.3 “Two-Phase Design-Build Selection Procedures”.

Two-Phase Design-Build Selection Procedures per FAR 36.3

Phase One: The Offeror shall submit Qualifications as described in Phase One Submission Requirements below.

** A target to move on to Phase Two a minimum three (3) and maximum of four (4) most highly qualified firms. However, the Government reserves the right to advance more firms or fewer firms to Phase Two.**

Phase Two: will entail a Request for Proposal and a Price Proposal which will be requested of three to four (3-4) Most Highly Qualified Firms selected from Phase One – Request for Qualifications.

All correspondence in conjunction with this solicitation should be directed to the Government Points of Contact (POCs) identified below:

Amy Loveless Phone: 801-524-3790 Email: aloveless@usbr.gov

Ashton Jones Phone: 385-285-2278 Email: ajones@usbr.gov

In addition to the requirements of the Instructions to Offerors - Competitive Acquisitions provision of this solicitation (see FAR 52.215- 1), each offeror shall submit a proposal in accordance with the instructions contained in this provision.

(1) General contents. Each proposal shall:

a. Be presented in a manner which allows it to “stand alone” without the need to reference other documents;

b. Be a coherent document free of internal inconsistencies as well as inconsistencies with other volumes of the proposal;

c. Conform to all solicitation provisions, clauses, or requirements;

d. Address the submission requirements with specificity and detail where required;

e. Be an orderly, specific, and complete document in every detail;

f. Be logically presented, using clear and concise language so that it can be easily read and meaningfully evaluated by Reclamation personnel from a variety of different functional and technical disciplines;

g. Have all pages in each volume consecutively numbered (including pages with tables and exhibits) and cross-referenced to other volumes where appropriate for each; and

h. Indicate how the proposal conforms to the evaluation criteria identified in Section M.

(2) Offerors may submit written questions requesting clarification of solicitation requirements. All questions shall be received no later than 5 business days after the site visit for Phase I and 15 calendar days from the release of the solicitation for phase two, to allow Reclamation adequate time to prepare and issue responses to all Offerors prior to the date and time set mailto:aloveless@usbr.gov

Document Title

NGWSP SJLWTP

for receipt of qualifications and proposals. Generalized Q&As received during the Phase Two 15-calendar day period will be shared with all short-listed offerors, proprietary, non-generalized questions, should be reserved for the Design Charrette appointments as those details/answers will not be shared between firms. The purpose of the Phase Two Q&As is to allow firms to ask generalized questions if the firm feels it needs an answer before the first Design Charrette that is non-proprietary in nature. ONLY WRITTEN QUESTIONS WILL RECEIVE A RESPONSE. Each question submitted should contain the following information: document name, document date, specific page, paragraph, clause or other definitive citation for which clarification is requested. All questions shall be submitted electronically to ajones@usbr.gov and aloveless@usbr.gov. Answers will be provided to only the questions submitted in writing and all answers will be provided through the Federal Business Opportunities website at www.fbo.gov.

(3) Arrangement of Proposal. The proposal shall consist of two (2) physically separated volumes for phase I, individually entitled as stated below. The required number of copies for each volume are shown below:

Phase One: Phase One, which is a Request for Qualifications (RFQ), is the first of a two-phase selection process for this procurement in conformance with FAR 36.3 – Two Phase Design-Build Selection Procedures. Responses to Phase One shall be qualifications based only; no pricing is to be provided in the offeror’s Volumes I or II. The RFQ for the San Juan Lateral Water Treatment Plant (SJLWTP) invites Statements of Qualifications (SOQ’s) according to the requirements set forth in this Solicitation, including the format and content guidelines specified throughout this document. The SOQ’s will be reviewed and evaluated to generate a short list of up to four firms that will be invited to submit proposals.

Volume Title Hard Copies Required

Electronic Copies Required

Page Limitation

I

Business Proposal Representations, Certifications, and Other Statement of Offerors

0 1 50

II Statement of Qualifications (SOQ) 0 1 100

Phase Two: The three to four (3-4) most highly qualified firms from Phase One will be short-listed and move forward to Phase Two.

Proposals for Phase Two shall consist of two (2) physically separated volumes, individually entitled as stated below. In addition, offerors in Phase Two will present their technical proposals as an oral presentation IAW FAR 15.102 as a supplement to the written proposal, Oral Presentation slides are due at time of presentation and are not required to be submitted by the due date for Volumes IIIa, IIIb, or combined III a & b. These oral presentations shall act as supplemental and may augment the written proposal to be used for evaluation purposes. The location of the meeting will be either via Microsoft Teams or in person in Farmington, New Mexico; the date and time will be provided to each offeror included in Phase Two. The page limit for Volume III is 750 pages, excluding title pages, table of contents, resumes, and letters of commitment. The page limit for design concept renderings, models, illustrations, and drawings is 500 pages. The designs, models, illustrations, and drawings may be a separate volume, or counted/contained within the Volume III a & b combined proposal but is limited to the maximum page count of 750 pages combined and will not receive any additional page count limitations, whichever the offeror thinks makes the most sense regarding proposal flow and ability to follow the proposal logically by the evaluation team. The required number of copies for each volume is summarized below:

Volume Title Hard Copies Required

Electronic Copies Required Page Limitation

III a Proposal Design and Technical Proposal

0 1 250 mailto:ajones@usbr.gov

Document Title

NGWSP SJLWTP

III b

III c

Designs, Models, Illustrations, & Drawings

Oral Presentations

45 Slides

IV Lump Sum Price Proposal 0 1 100

(4) Separation of volumes. All copies of each proposal volume (i.e., all copies of Volume I) are to be individually labeled identifying what the file contains (e.g. Volume I – Business Proposal) and submitted in separate files.

Any reference to a page limitation shall conform to the following requirements:

a. Page count is per side and shall be double sided (electronic is per side/page and one slide per PowerPoint

Presentation)

b. Pages are 8 1/2 “x 11”

c. Print size shall be a minimum of 12-point Times New Roman font

d. Margins shall be no less than ½”

e. Foldouts shall be held to 17” x 11” long in size, with each sheet counting as one 8 ½” x 11” page per side

f. Pages must not include incorporations by reference (unless exception provided Vol I & III if separate Vol III provided for designs/models)

g. Page limit/page count does not include any project schedule or requested completed attachments. Examples of requested attachments include: resumes of key personnel, charts, required forms, PPQs, SF 1442, Section K representatives and certifications, schedule B pricing pages, etc.

h. Page limitations shall be treated as maximums. If exceeded the excess pages will not be read or considered in the evaluation of proposals.

(5) Lump Sum Pricing Proposal (Volume IV). To permit objective evaluation of the technical proposal, no cost or price information shall be included in the qualification or technical proposals (Volumes II or III). This includes the Small Business Proposal Document and Subcontracting Plan. No dollars shall be provided in the SB documents, only percentages.

Offerors shall provide a complete schedule and price proposal (Volume IV).

(6) General. The technical proposal shall be identified as Volumes II (phase I) & III (a, b, and c of Phase II) of the offeror's proposal and shall be an orderly, specific, and complete document in every detail. It should be presented in a manner which allows it to "stand alone" without the need to reference other documents. It should convincingly describe the capability of the offeror's organization to participate in this project and effectively demonstrate a thorough understanding of the work statement contained in Part I, Section C of this solicitation. The proposal shall be organized and written so that it can be easily read and meaningfully evaluated by Reclamation personnel from a variety of different functional and technical disciplines. It should be a coherent document free of internal inconsistencies as well as inconsistencies with other volumes of the proposal.

(7) Use and Disclosure of Proposal Information. In accordance with 1452.215-71 Use and Disclosure of Proposal Information -

- Department of the Interior provision of this solicitation, offerors shall mark trade secret, or confidential commercial or financial information contained in the proposal with the restrictive legends specified. The offeror shall also clearly and separately mark all proprietary information (as defined in FAR 3.104-3) contained in the proposal with the restrictive legend "Proprietary Information."

Document Title

NGWSP SJLWTP

(8) Format and General Content. To assist in the uniform evaluation of proposals, the following format shall be utilized in preparing the qualification and technical proposals:

• Table of Contents. The Table of Contents shall list all sections of the qualification and technical proposals. Any future amendments, additions and/or revisions to the proposal shall be included in an updated Table of Contents. The Table of Contents shall be formatted by the Qualification and Technical Evaluation Factors in the following manner:

Qualification Evaluation Factors (Volume II – Phase One)

• Evaluation Factor 1: Past Performance / Experience

• Evaluation Factor 2: Team

• Evaluation Factor 3: Key Personnel

• Evaluation Factor 4: General Technical Approach

• Evaluation Factor 5: Safety

Technical Evaluation Factors (Volume III – Phase II)

• Evaluation Factor 1 – Proposal Design and Technical Approach

• Evaluation Factor 2 – Project Management Plan and Schedule

• Evaluation Factor 3 – Small Business Participation and Indian Preference Hiring Plan

• Evaluation Factor 4 – Lump Sum Price Proposal

• Index. The Index section shall cross reference the statement of work/specifications/performance work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Part IV, Section M;

• The tabs shall conform to the Table of Contents to the terms of the proposal and indicate how the proposal conforms to the evaluation factors as shown above.

• Enclosures. The Enclosures Section shall include a list of any tables, drawings, charts, and any other enclosures which summarize data or information;

(9) Labelling: Each volume of the proposal shall be provided separately in individual electronic documents. Be sure to apply all appropriate markings, including those in FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

(10) Electronic Offers: Indicate on each document or folder the solicitation number, volume number and title. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft Office 365 Suite, and Adobe Acrobat 2017 programs. PDF, Word, or Excel format is required for all documents including drawings, cut sheets, and related type documents. PDF is the preferred format, but if a document cannot be fit in PDF, or causes formatting issues, submittal in Word or Excel is acceptable.

(11) Terminology Note: The proposing offeror is referred to throughout this solicitation as different terms. Offeror (capitalized), offeror, design-builder, contractor, company, firm, etc. All refer to the entity submitting a proposal in response to this solicitation. There should be no differentiation applied for differing terms.

Directions for submitting electronic copy of proposal:

Preferred: Microsoft Teams Electronic Proposal Instructions

Phase I: No later than April 20th, 2023, at 2pm MT, the entire below process shall be completed.

Document Title

NGWSP SJLWTP

Phase II: Details will be provided in the emails/notices sent to the short-listed firms for Phase II proposal date and time cutoffs.

Email aloveless@usbr.gov & cc ajones@usbr.gov no later than 2 business days before proposals are due to let us know that you plan to submit the electronic copy of your proposal. It is the contractor’s responsibility to confirm that this email is received by Reclamation.

The next steps in the process are:

(1) You will receive an email from aloveless@usbr.gov or ajones@usbr.gov with a link to a Microsoft Teams Invite. Click the link to the Teams invite and you should have access to the Teams’ folder made specifically for each offeror. Only the individual that emailed Reclamation will have access to the folders.

(2) Upload a Test document into team in Microsoft Teams and confirm with Amy Loveless or Ashton Jones that it was received.

(2) You can then upload your proposal documents to the folder, but this must be completed before solicitation closing date/time.

(3) After you complete the above process, email or call Amy Loveless or Ashton Jones to confirm receipt by Reclamation.

If you have technical problems completing this process, contact Amy Loveless or Ashton Jones. It is suggested that you do not wait too close to the proposal due date/time to complete this process. It can take time for you to upload your large proposal documents.

Backup/Alternate: Kiteworks Electronic Proposal Instructions

Phase I: No later than April 20th, 2023, at 2pm MT, the entire below process shall be completed.

Phase II: Details will be provided in the emails sent to the short-listed firms for Phase II proposal date and time cutoffs.

Email aloveless@usbr.gov & cc ajones@usbr.gov to let us know that you are ready to submit the electronic copy of your proposal. It is the contractor’s responsibility to confirm that this email is received by Reclamation.

The next steps in the process are:

(1) You will receive an email from secure.usbr.gov. The subject of the message will show the email is from Amy Loveless or Ashton Jones. If you do not see this email, check your SPAM folder.

(2) The text of the email informs you that the link to send Reclamation a file is good for a specific number of days.

(3) When you click on ACTIVATE in the email, you will be taken to a screen to create a password. The password must be at least 12 characters long and contain at least one uppercase letter, one lowercase letter, one number, and one special character.

(4) You will be taken to a screen where you can upload the files that make up your proposal.

(5) After you complete the above process, email or call Amy Loveless or Ashton Jones to confirm receipt by Reclamation.

If you have technical problems completing this process, contact Amy Loveless or Ashton Jones. It is suggested that you do not wait too close to the proposal due date/time to complete this process. It can take time for you to upload your large proposal documents.

(12) Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

mailto:aloveless@usbr.gov mailto:ajones@usbr.gov mailto:aloveless@usbr.gov mailto:ajones@usbr.gov

Document Title

NGWSP SJLWTP

(13) The proposal acceptance period is specified in Block 13 (D) of Section A (Front Page) of the solicitation. Offerors providing less than the specified calendar days for Government acceptance after the date offers are due may be considered non-responsive and may be eliminated.

(14) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy (an electronic copy) of all unsuccessful proposals.

(15) Discrepancies: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO and CS in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

PHASE ONE SUBMISSION REQUIREMENTS – REQUEST FOR QUALIFICATIONS: The following information and structure must be used in the Qualifications Proposal:

Volume I – Business Proposal, Representations, Certifications, and Other Statement of Offerors

(a) Business Proposal Representations, Certifications, and Other Statement of Offerors (Volume I). Volume I shall incorporate the other Volumes by reference but shall not physically include them. It shall consist of:

a. A fully executed Solicitation, Offer, and Award form (SF 1442) required by Part I, Section A of this solicitation. It shall be used as the cover sheet (or first page) of each copy of Volume I. The following must be included in the cover page:

▪ Full Name of Company

▪ Main Contact for the Project Including Phone Number and Email Address

▪ Company Address

▪ Company Phone Number (if different from Main Contact)

▪ Company Unique Entity Identifier (UEI – previously DUNS)

▪ Company DUNS and Tax ID Number (for construction reporting)

▪ Company Cage Code, and

▪ Company SAM Expiration Date;

b. Fully executed and completed offeror representations, certifications, and acknowledgments required by Part IV, Section K of this solicitation;

c. Additional information required by the solicitation to be furnished by the offeror which is not required to be obtained in another volume of the proposal;

d. Make-or-buy program (if applicable);

e. Requests for any waivers of any solicitation provisions or contract clauses; and

f. A summary of any exemptions from, or deviations to, any other solicitation requirements.

g. Request for Proposal Amendments: (if applicable) Acknowledgement of all amendments. Copy of any signed amendments does not count against/towards the page limitations.

(b) Exceptions to Solicitation Requirements: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation, or specifications, to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This must be called out clearly in the

Document Title

NGWSP SJLWTP

proposal. Reclamation reserves the right to reject any and all exceptions to the solicitation and if the exception is to a major term or condition of the solicitation the proposal may be thrown out and not considered for award.

Volume II – Statement of Qualifications (SOQ)

Pricing - For the Qualification Proposal to be evaluated strictly on the merit of the material submitted, no price information is to be included in Phase One of the Selection Process. In addition, no detailed design should be provided with this proposal.

The following information should be provided in the Qualification Proposal to address each evaluation factors and subfactors.

Evaluation Factor 1: Past Performance / Experience

Past Performance:

(a) Offeror shall provide past performance questionnaires (PPQs) on all projects identified under Evaluation Factor 1: Past Performance / Experience item (e). The offeror shall submit the PPQs to their references and have the references complete and return the questionnaires via email to the offeror directly to submit with its proposal, or the references may submit directly to aloveless@usbr.gov and carbon copy ajones@usbr.gov by the date and time indicated on the form whichever is preferred by the offeror. The PPQ is included in Section J, Attachment No. 5: Past Performance Questionnaire. The government is not responsible for ensuring the receipt of PPQs from contractor references; it is the contractor’s responsibility to follow-up with reference submissions.

(b) Past performance shall be provided at the prime contractor level either as the designer or builder of a design-build team with at least one project attributable to each the designer and builder; past performance will not be accepted for responsibilities on a design-build team as a tier-two or lower sub-contractor or sub-consultant. Past performance may be evaluated as a tier-one subcontractor (e.g., design builder team; builder was prime contractor and designer was subcontracted by the builder firm as the designer of record/tier-one subcontractor or vice versa). Emphasis should be placed on providing past performance information on water treatment projects where the designer and builder teamed together for the project if separate entities.

Experience:

(c) The experience listed in evaluation factor 1 shall include:

o Experience of the entity performing as the principal designer, o Experience of the entity that is performing as the principal builder, and o Experience of the design-build team members that have performed together on previous projects.

(d) Past performance shall specifically state success in documentation management, cost control, schedule control, scope control, quality control, and objectives satisfaction.

(e) Offerors shall provide satisfactory experience on projects of similar scope, complexity (i.e. including plant expansions, with low finished water total organic carbon (TOC) requirements, and an operations and maintenance (O&M) component) within the past ten

(10) years, including the number of water treatment plants completed. Similar Scope and complexity can include WTP rehabilitations, retrofits, and expansions of $70 M or greater, as well as all WTP construction and design experience of a minimum of 5 MGD, but the experience will be considered more relevant the closer the output is to or is greater than 37.6 MGD. Performance of WTP rehabilitations, retrofits, and expansions less than $70M will also be considered IAW the sliding scale in Section M (further under $70M the less relevant the project is. Offerors shall provide experience on one (1) to four (4) projects completed within the last ten (10) years reasonably similar in the scope and complexity of the requirements under this solicitation/contract, including, but not limited to, number of commissioned facilities, SCADA system integration, FISMA compliance and cybersecurity, and unique challenges faced during design, construction, and commissioning. PPQ’s (Attachment #5) are only required for these one (1) to four

(4) projects. Any other experience requested does not require PPQ’s.

mailto:aloveless@usbr.gov

Document Title

NGWSP SJLWTP

(f) Offerors shall describe experience in meeting similar finished water quality to the requirements included in Section C (specifications). Offerors shall describe water treatment plant operation experience.

(g) The following project experience types are listed in descending order of importance:

a. Water Treatment Plant design-build

b. Water Treatment Plant design-build rehabilitation, retrofit, and expansion

c. Wastewater Treatment Plant design-build including rehabilitation, retrofit, and expansion

d. Water or Wastewater Treatment Plant design-bid-build

e. Major Water or Wastewater Construction, design-build $100M or higher in value

f. Water Treatment Plant operation

(h) Offerors shall describe experience working with each owner and various partners on individual projects. Offerors shall include a table that cross-references:

a. all projects,

b. projects that were evaluated,

c. treated water capacity,

d. cost,

e. treatment process,

f. location,

g. all team members,

h. all subcontractors, and

i. the staff that are identified in “Key Personnel” who worked on each project.

(i) The table can list up to 20 projects. Of the 20 projects, the table can include one (1) to four (4) detailed past performance/experience projects that highlight key personnel experience. Offerors shall describe each project’s primary companies involved and the respective role, including key subcontractors.

(j) Definition of Key Subcontractor/Key Supplier: A key subcontractor/supplier is defined as either 1) a subcontractor that is performing a critical path schedule function or supply (pumps, motors, major mechanical supplies, electrical, SCADA design and integration, earthwork, etc.) or 2) a subcontractor that will receive a subcontract in excess of $1.5M. Both definitions apply and are not exclusive of one another, both could apply to the same key subcontractor or supplier, in which case they should be discussed in the proposal.

(k) Provide a table that lists up to 10 water treatment plant operation projects. Offerors shall describe each project operator’s company name, start and end of contract dates, number of operators, treatment plant size, and process type. Experience can be met by either the prime contractor or a key subcontractor.

(l) Provide a table that lists up to 10 water distribution system operator projects. Offerors shall describe each project’s primary company name, start and end of contract dates, number of operators, miles of distribution system, number of users. Experience can be met by either the prime contractor or a key subcontractor. This experience should also highlight SCADA integration.

(m) Offeror shall provide experience evidence on projects by completing the Project Information Worksheet for each identified project.

The worksheet is included in Section J, Attachment No. 6: Project Experience.

(n) If an offeror has no relevant past performance, the Offeror shall state in their proposal that it possesses no relevant, directly related, or similar past performance and an explanation as to why past performance information is not available.

Evaluation Factor 2: Team

Document Title

NGWSP SJLWTP

(a) Offeror shall submit team organization plans showing partnerships between all entities performing work during design, construction and O&M phases. Provide a project organizational structure/staffing plan to show how these positions will interact and relate to each other and to each phase of the project (i.e. design, prime constructors, construction, O&M, etc.). This may include one or multiple organizational charts for each phase of the project. At a minimum, please address the following roles and responsibilities:

• overall project design-build management

• construction management,

• design management,

• key subcontractors, suppliers, and subconsultants,

• water treatment plant and lateral commissioning, and SCADA integration

• O&M.

Explanation of team organization should clearly articulate roles, responsibilities, and the reporting relationships between all entities previously noted. Additionally, identify the percentage the design, construction, and O&M work activities distributed amongst the identified entities.

(4) The Contractor shall perform on the site, and with its own organization, work equivalent to at least 15 percent of the total amount of work to be performed under the contract (See FAR Clause 52.236-1 “Performance of Work by the Contractor”).

(b) Teaming Agreement(s) description as applicable- The offeror shall submit a complete and detailed Teaming Agreement(s), between design, construction, and O&M (if applicable) that includes the following: (1) information that is substantially the same as that of the Design-Build Institute of America (DBIA) Form 580 or (2) the American Institute of Architects (AIA) – Associated General Contractors of America (AGC) Design-Build Teaming Agreement.

Evaluation Factor 3: Key Personnel

(a) The offerors are required to complete the document “Resumes of Key Personnel Proposed for this Contract” which addresses the education and relevant experience of the proposed Key Personnel. The document is included in Section J, Attachment No. 7: Key Personnel. Relevancy of experience is defined as work in a similar or related role for each key personnel proposed for this solicitation in one of the following project types, which are listed in descending order of importance:

• Water Treatment Plant design-build including rehabilitations, retrofits, and expansions.

• Wastewater Treatment Plant design-build including rehabilitation, retrofit, and expansion

• Water or Wastewater Treatment Plant design-bid-build

• Major Water or Wastewater Construction, design-build $100M or higher in value

• Water Treatment Plant operation.

(b) Key Personnel and Alternate Key Personnel: The offerors are required to submit a fully completed “Resumes of Key Personnel Proposed for This Contract” document to address the education and experience of the proposed personnel. One worksheet shall be completed for each primary key personnel position below and identify an individual for each position.

• Design-Build Project Manager(s)/Director

• Construction Project Manager

• General Superintendent

• Lead Designer-of-Record

Document Title

NGWSP SJLWTP

• O&M Manager

• Lead Water Treatment Designer

• Lead Architect

• Communications and Control Systems Integrator

• Lead Commissioning Agent

• Safety Manager

• QC Manager

* All Key Personnel and Alternate Key Personnel must have a minimum of 10 years' experience in the subject role.

(c) Offeror should provide the following:

a. a table of key personnel and all relevant projects identifying who has worked on which projects.

b. evidence that the proposed and alternate key personnel have current knowledge, skills, and abilities

c. a table of key personnel licenses in the most relevant state(s)

d. evidence that the proposed and alternate key personnel have current knowledge, skills, and abilities

e. a list of other professional credentials (Leadership in Energy and Environmental Design (LEED), AIA, DBIA, Professional

Engineer (PE), Project Management Professional (PMP), etc.) commensurate with the scope and magnitude of the work presented in this solicitation for the positions in the list above in paragraph (b).

(d) The offeror shall include a statement of assurance that the proposed key personnel will be available for the work under this solicitation and that in the event a person named as the primary is not available, that the proposed alternative will be utilized. Should neither the primary nor the alternate key personnel be available under this solicitation at the time of award, the Offeror’s proposal may be disqualified if the replacement is not, at least, of the same quality as determined and approved by the Government Contracting Officer (CO) and Contracting Officer’s Representative (COR).

(e) An individual may be proposed for more than one key role (with the exception of the safety manager and quality control lead/manager); indicate on the Key Personnel Worksheet (Attachment #7) all roles that an individual will assume under this solicitation; training and experience should clearly state that an individual has the necessary skills to perform each role for which the individual is proposed.

(f) Offeror shall also provide a responsibility matrix and management plan which outline in detail the roles and responsibilities of the positions identified above as well as the methodology and approach the Offeror will use to manage the project from a personnel perspective. The responsibility matrix shall clearly identify roles and responsibilities between the key positions. As a minimum the management plan should address hiring concerns, retention concerns, and mitigation plans for loss of key personnel. It is assumed that the management plan will be in effect if chosen for award and will substantially dictate how the project will be managed.

(g) Offeror should identify how each position will contribute to the success of the project. Key Positions shall demonstrate that each individual possesses a minimum of 10-years' experience in the role that he/she is proposed in this solicitation. Positions shall show the applicable knowledge areas, skills, abilities, including licenses and other professional credentials (LEED, AIA, DBIA, PE, PMP, etc.) commensurate with the scope and magnitude of the work presented in this solicitation. Offerors shall provide evidence that each of the proposed designers, architects, and engineers of record have an active and in good standing license in the State of New Mexico to practice engineering or architecture, respectively, in his or her respective discipline in accordance with the New Mexico Board of Licensure for Professional Engineers and Professional Surveyors requirements or the New Mexico Board of Examiners for Architects requirements, or provide evidence that each of the proposed designers, architects, and engineers of record have an active and in good standing license in another state and a plan for obtaining necessary professional licenses within the State of New Mexico within two (2) months of contract award.

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(h) Craftwork, electrical, and NM licensing: Specialty craftwork and electrical professionals/key subcontractors must show evidence of NM licensure if a license is required to perform within the state of NM or have an active and in good standing license in another state and a plan for obtaining necessary licenses within the State of New Mexico within six (6) months of contract award.

Evaluation Factor 4: General Technical Approach

Based on the information presented in Section C, the contract specifications, the offerors shall submit the following:

(a) Narrative description of the overall work plan, as well as accompanying rationale if deemed an important aspect by the offeror;

(b) Project management and coordination plan, utilizing a traditional design-build approach with the Government;

(c) An integrated milestone schedule;

(d) General means and methods for executing work addressing the principal components of the scope of work, including the 12-month plant commissioning, training phase, and O&M phase (with the potential addition of second 6 or 12-month O&M period that may include NTUA funding and NTUA interactions). More options for O&M may be added if required by the Navajo Tribal Utility Authority (NTUA) for transitioning of ownership post-commissioning.

(e) General narrative for how the design-builder will account for life-cycle costs in the water treatment plant and associated infrastructure;

(f) A list of projected risks and mitigation measures for such work, including identifying any weaknesses in section C, aka Technical Criteria Package (TCP);

(g) Means and methods of quality control for design including a narrative of the offeror’s constructability review process;

(h) Means and methods of quality control for construction including the offeror’s plans for ensuring construction meets the designs and specifications; and

(i) A complete and detailed description of the offeror’s internal and external resources which will be utilized to complete the project, including use of internal divisions and groups, partners, and teaming arrangements.

Evaluation Factor 5: Safety

• Reclamation places a large importance on a safety culture. It is the main purpose of Reclamation’s vision and mission statements to encourage and enforce a safety minded environment on all work sites. The offerors shall submit the following information:

• Project Specific Training Plan & Record of employee training and certifications: This should include a project specific plan for how the contractor will educate employees, document safety training, and any training records/documentation of specific competencies of employees to reduce safety risks. The focus is to show a culture of safety within the company and how the company maintains a safety focus or will maintain a safety focus for the length of the resultant contract.

How will subcontractors be inclusive of safety plans? How will the offeror comply with the Reclamation Safety & Health Standards (RSHS) that can be found at https://www.usbr.gov/safety/rshs/index.html

• Offeror Specific, and Project Specific, Risk Assessment and Safety Plan: The plan should reflect the offeror’s understanding of the site conditions and the specific work to be performed under this contract. Provide a detailed site plan and program in accordance with the RSHS. This plan should follow the format and requirements of RSHS’ Appendix B (Contractor Safety Program). What key risks for safety have been identified by the offeror? How does the offeror plan to mitigate safety hazards that have been identified for the work to be performed at this location? How does the offeror’s technical expertise, knowledge of regulations, and practical experience lend it to perform this requirement safely? Does the offeror have experience in the same geographical region, remote work site, similar climate, and know what Personal Protective Equipment (PPE) each employee will need? Include the capacity to complete the work safely. Should include management’s ability to adapt to and coordinate unforeseen events, as well as current workloads and resources. Is pre-job/pre-task planning performed before identified higher-risk activities?

https://www.usbr.gov/safety/rshs/index.html https://www.usbr.gov/safety/rshs/documents/appB.pdf

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• Liability and Regulatory Qualitative History: Reclamation is less concerned with OSHA injury/illness, total recordable case incident rates (TCIR), Days Away, Restricted or Transferred (DART), and lost time incident rates (LTIR), than it is with the approach and corrective actions the contractor took when an incident did occur. Emphasis is being placed on the contractor’s culture and record of incident management vs. the traditionally required incident rates. However, Reclamation will factor into ratings the seriousness and number of safety violations, including OSHA violations. Offeror should include, if applicable.

i. If available, two to three recent (within three years from date of proposal) and most significant safety incidents that are relevant to the work of this contract to include 1) how the company responded to the incident, 2) what corrective actions were made to help mitigate/avoid a repeat incident, and 3) to date was the event repeated?

Negative value is only assigned on the basis of incident response, not the severity of the incident provided (i.e. no negative weighting for the incident occurring). The purpose is to gauge the company’s culture of safety, not judge the event itself.

ii. All safety awards and certifications (if none, state so in the proposal)

iii. Any steps taken to improve the safety culture and describe how the safety manager wraps into the bigger picture.

• Project Specific Corrective Action Plan: If an event were to occur on this resultant contract, how would the offeror respond to it? How would the offeror handle reporting? How will Reclamation be notified? How will corrective action be implemented? Who can stop an unsafe work practice on site?

*** THE GOVERNMENT HAS A TARGET TO MOVE ON TO PHASE TWO A MINIMUM OF THREE AND A MAXIMUM OF FOUR MOST HIGHLY QUALIFIED FIRMS. HOWEVER, THE GOVERNMENT RESERVES THE RIGHT TO

ADVANCE MORE FIRMS OR FEWER FIRMS TO PHASE TWO***

PHASE TWO SUBMISSION REQUIREMENTS – REQUEST FOR PROPOSALS: The following information and structure must be used in the Technical Proposal:

Note: The contractor/Offeror may choose to submit volumes IIIa and IIIb together or separate based on their preferred proposal preparation method/experience. Volume IIIc is due at the time of oral presentation and is not due by the RFP closing date and time for volumes IIIa, IIIb, and Volume IV. If submitted together the page limitations may be combined for a total of 750 pages for volumes IIIa, IIIb and no more than 45 slides for IIIc. If submitted separately, please see page limitations above. There are not separate requirements for the volumes. Narrative is IIIa and drawings/charts, etc. are IIIb. These may be integrated into one proposal or separated at the Offeror’s discretion, if combined it will be labeled as volume III a & b combined, and oral presentation slides will remain IIIc.

Stipend: The unsuccessful offeror(s) from Phase II will each receive a stipend of $3M in the form of an individual purchase order that the offeror(s) may invoice against. The stipend is non-negotiable and is not intended to cover all proposal preparation costs. The stipend is meant to lessen the expected financial impact of preparing an unsuccessful proposal in response to this project, not reimburse for all actual costs.

Technical Proposal (Volume III)

Pricing: For the Technical Proposal portion of Phase II to be evaluated strictly on the merit of the material submitted, no price information is to be included in Volume III of the Selection Process. Reclamation will only provide the data it has available from its own pilot testing.

The contractor, at its own discretion and expense, is authorized to perform further testing if it decides to, and if it is not prohibited by law or permit.

The following information should be provided in the Technical Proposal to address each evaluation factor and subfactors.

Evaluation Factor 1: Proposal Design and Technical Approach

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NGWSP SJLWTP

Offerors shall provide a complete and thorough understanding of all features of work required under this solicitation and present the complete proposal design of the Water Treatment Plant including; renderings, models, illustrations, drawings, narratives, and/or other documents in accordance with Section 01 81 05 – General Performance Requirements in Section C, the contract specifications, RFP submittal requirements for RSN 01 81 05-3 (Design Proposal), to appropriately convey the design as defined within the project scope.

Proposal design in 01 81 05 is less than a full 30% design, and Reclamation still expects that a full 30% design will be submitted for review after award by the successful awardee within approximately 90 calendar days from date of award. Include the following information:

(1) Water treatment process design

(2) Systems narratives (electrical, mechanical, SCADA, HVAC)

(3) San Juan Lateral Integration and Commissioning

(4) Design drawings

(5) Start-up flows

(6) Future installation plans

(7) Operations and Maintenance of the WTP and lateral

(8) Security and Vulnerability Plan

(9) Design Tools

(10) Life Cycle Cost Estimates

• Identify life cycle costs for the WTP: Apply the WDBG Life-Cycle Cost Analysis Method.

• Capital Costs: List assumptions related to capital costs and when the construction of future installation(s), if any, would take place.

• WTP Components:

i. List components requiring maintenance or replacement during the life of the WTP and provide estimated costs for maintaining or replacing each component

ii. Provide replacement schedule and present value cost for each component and describe assumptions.

• Annual Costs:

i. Maintenance costs for water treatment process equipment and facilities.

ii. Subcontracted costs and labor required to operate and maintain the WTP.

iii. Third party expenses including: Offsite laboratory costs, permitting, miscellaneous professional services.

iv. Power Costs:

1. Assume $0.01219 per kilowatt-hour plus an electrical demand charge of $5.18 per kilowatt per month.

v. Chemical costs including delivery.

vi. Maintenance equipment costs including forklifts, front end loaders, pickup trucks.

vii. Water treatment process waste disposal including waste quantities (volume/weight) and disposal costs.

viii. Total estimated cost for annual operation and maintenance of the WTP. Include estimated hours for each labor classification and assumed hourly rates including benefits.

• Use a nominal interest rate of 3 percent and a market interest rate of 5 percent.

• Assume 50 years duration for the life cycle cost estimate of the WTP. Calculated to start once the WTP is commissioned.

• Flow rate for each year of WTP operation during the life cycle. Refer to Section 01 81 05 - General Performance

Requirements.

• Translate life cycle costs for any alternatives into total present worth value.

• Show life cycle cost assumptions, steps, factors, calculations, and other applicable items.

Key Personnel and Alternate Key Personnel: The offerors are required to submit any changes to Key Personnel or Alternate Personnel

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NGWSP SJLWTP

previously identified in the RFQ, to include “Resumes of Key Personnel Proposed for This Contract” document to address the education and experience of the proposed change in personnel.

Reclamation Design Charrettes During Phase II: Reclamation intends to hold a minimum of three design charrettes, but no more than five, with each short-listed offeror in Phase Two based on their Proposal Design and questions associated with it. The first meeting will be conducted for a minimum eight-hour session approximately 3-4 weeks after the Phase II start date listed in the notification letters. The exact date and time will be coordinated shortly after Phase II notifications are distributed to the short-listed firms. The final Design Charrette will take place approximately 45-60 days prior to solicitation closing and Proposal Design submittal cutoff/due date.